UNEP delivery model in Haiti has evolved into a comprehensive and strategic country framework project (2023-2027) building on an associated set of individual projects to strengthen the institutional capacities of the Haitian government and the Ministry of the Environment, local authorities, civil society organizations, enhance the national normative framework and elevate the environmental agenda through leveraging the potential of the broader UN Country Team and the support from financial partners.

A finance and budget officer is needed to support the Country Office in the promotion of its environment, resilience and sustainable development agenda by continuously enhancing financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.

Under the guidance and supervision of the Country Programme Manager the Finance and Budget Officer is responsible for effective delivery of financial services, transparent utilization of financial resources, and management of the Country Office (CO) Administration and Finance Unit. The Financial and Budget Officer analyzes and interprets financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. He/she promotes a collaborative, client-oriented approach consistent with UNEP rules and regulations.

The Finance and Budget Officer manages the CO Administration and Finance Unit and supervises and leads the unit’s personnel as relevant, including operations and logistics support services. The Officer works in close collaboration with the Programme team in the CO, UNEP HQs and Disasters and Conflicts Branch personnel, as well as Government officials to ensure successful CO financial performance.

UNEP adopts a programmatic and portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNEP personnel is expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) main office and in the field, including programmatic aspects; ensure compliance with the programme plan.

• Provides detailed input with respect to resource requirements for budget submissions.

• Reviews, analyzes and finalizes program budget/financial implications for the UNEP Haiti office in light of the Integrated Resilient Landscape Approach (APRI).

• Provides substantive support to the Ministry of the Environment and program implementing partners for their budget review; assists in securing approval from the Crisis Management Branch Office in Geneva.

2- Budget Administration 

Initiate request for redeployment of funds when necessary, ensuring appropriate expenditures.

• Manages and monitors budget implementation and recommends reallocation of funds as necessary.

• Monitors expenditures to ensure that they remain within authorized levels.

• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

• Prepares budget performance submissions.

• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures

Manages a complete financial operation, encompassing a wide variety of funding sources, a large volume of transactions, and extensive dispersed activities.

• Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.

• Analyses accounts, reviews/prepares regular financial reports. Proposes/implements solutions with respect to problem transactions and irregularities.

• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.

• Prepares or consolidates financial statements for inclusion in the UN Financial Statements to be audited.  Responds to internal/external audit observations.

• Produces major/complex financial reports for management including trend and forecast analysis.

• Takes initiative to improve accounting processes and approaches.

• Provides data for the preparation of year-end performance reports.

• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

• Coordinates with other UN Entities on special Finance projects (OMT finance group, BOS etc).

• Guides, trains and supervises staff in the function.

• Provides advice and guidance, including training, to relevant staff on budgetary and financial policies and procedures.
• Participates in operations management groups meetings and/or technical survey missions on matters related to resource requirements, programming, financial and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to finance and budget, ensuring compliance with governmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts reports for governmental bodies and for management on financial and budgetary issues, and correspondence
• Undertakes research and analysis of financial and budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
• Act as focal point for Operation Management Team (OMT).

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: Supervise personnel in the Administration and Finance Unit as relevant

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination :    LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Business Direction & Strategy – System Thinking  : Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management  –  Portfolio Management : Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment

Business Management – Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns

Finance – Due diligence management : Ability to conduct a comprehensive appraisal of an organization or opportunity to be undertaken by a prospective investor or partner, especially to establish its assets and liabilities, as well as evaluate the potential opportunity and its related risks; knowledge of respective methodology and tools.

Finance  –  Financial Planning and Budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting

Finance – Budget management :  Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Finance – Financial reporting and analysis:  Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements