DEADLINE FOR APPLICATIONS

21 January 2025-23:59-GMT+04:30 Afghanistan Time (Kabul)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Description Summary:

Under the overall guidance and direct supervision of the Head of Area Office with technical support from the Head of Finance, the Country Office will be responsible spot checks and other regular finance tasks:

Job Description:

1. Obtain the FLA and FLA budget together with Actual Statement of Expenditure reports for the quarters or months under review.

• Reconcile the expenditure totals, per activity if applicable, on the Statement of Expenditure reports to the CP’s accounting records (i.e., general ledger or list of individual transactions).
• Select a sample of deposits and verify the bank statement to determine whether they were deposited into the CP’s bank account.
• Inquire with the management about the reasonability of the expenditures.
• Verify that the Statement of Expenditure reports were signed by authorised officials.
• Check the physical supporting documents and the validity of the supporting documents presented for payments
• Visit CP offices/sites based on need for further verification and authentication of the resource utilization as per the FLA

2. Review the expenditures recorded in journals and/or in the Statement of Expenditure reports issued during the period under review. The review should include, but not be limited to, the following steps:

• Review the adequacy of supporting documentation (e.g. invoices, purchase orders, receipt of goods, bank transfers/checks, bank statements) to ensure that it is consistent with the description of the transaction (per the accounting records) and that it is consistent with the activity described in the FLA.
• Verify if there is adequate segregation of duties in processing the transactions.
• Verify if payment vouchers are authorised and checks are signed by the designated officials.
• Review mathematical computation of individual payments and total payments against the expenditures.
• Check the detailed expenditure against the approved budget as per FLA. If there is any deviation from the budget, assess whether they were authorised.
• Check the dates of the supporting documents to ensure that the expenditure was incurred during the period under review, as per the approved FLA Budget.
• Verify that supporting documents are stamped ‘PAID’, indicating which agency funded the transaction.

3. Update the status of recommendations from the previous audits and spot check reports:

• Review internal controls, especially when these might have changed compared to the previous audits.
• Discuss the review findings with the Implementing Partner’s designated official.

4. Human resources: review the new hiring and contract extension since the previous audit:

• Obtain the list of staff of the Project at the identified location.
• For those new staff, i.e. hired during the review period, obtain the contract.
• For those existing staff, select a sample of two employees and review the contract extension.
• Do random interview of the project staff – ensuring timely and adequent payment to staff as per the FLA are made

5. Cash management: review procedures for safeguarding cash by the project

• Inquire who is responsible for safeguarding cash and for recording transactions.
• Verify whether the custody and record keeping of cash is segregated.
• Procurement: review the procurement cases above $1000
• Obtain a list of procurements during the period covered.
• Review whether this procurement, if any, complies with the procurement policy.
• Examine supporting documents.

6. Capacity assessment of the CPs,

• Draw the capacity building plan in consultation with all relevant units and provide financial Management training to CPs

7. Other Treasury, Disbursement and Financial Management Duties

Minimum Qualification

Education:

• Completion of secondary school education.

Higher education in lieu of work experience

Relevant, completed university degrees may be considered in lieu of experience with the following conversions:

• Completed Master’s degree: Equal to 1 year of work experience.
• Completed Bachelor’s degree: Equal to 2 years of work experience.
• For female applicants, 1 or 2 years’ experience may be granted for partly completed studies before 2022.

Minimum Work Experience:

• At least 6 years of progressive relevant work experience out of which at least 4 years in finance.

Language:

• Fluency (level C) in the English language. Fluency in both oral and written communication in Dari and Pashto.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements