RTI is currently accepting applications for the position of Management Associate to provide cross-unit support to the Sustainable Growth & Resilience unit. This position will work closely with other project management team members and provide a wide range of financial and operational project and proposal support tasks. The position is expected to support projects 80% of the time, proposals 10%, and other tasks as required, 10%. 

This position will report to the Director of Project Operations and be expected to be based in Washington, DC or the Research Triangle Park, North Carolina (RTI headquarters). Telecommuting will be considered on a case-by-case basis. The position will be expected to travel internationally up to 25% of the time. Travel assignments could range 2 weeks – 3 months. Candidates must be authorized to work in the US. 

Responsibilities

Administrative: 

• Create project cheat sheets/trackers with key funding, contractual, and technical information; lead and manage project trackers. 

• Support daily project and team activities including managing the calendars, agendas, and meeting notes for the project and or technical activity meetings. 

• Maintain project files on shared drives and SharePoint. 

Financial: 

• Support project staff with financial monitoring and tracking. 

• Support budget planning, consult with technical teams, business partners, regional offices, and project team members to support improved forecasting as needed. 

• Review invoices and work with Accounts Payable to ensure on time payment. 

Procurement: 

• Support engagement of subcontractors, consultants, and/or other vendors by assisting with collecting necessary documentation and preparing subcontract/purchase order requests and modifications. 

• Create and maintain Level of Effort (LOE) and budget trackers for subcontractors, consultants, and/or other vendors. 

• Under the supervision of Project Coordinators, support the project team with participating in procurement processes and ensuring compliance. 

Other: 

• Support proposal development, as needed, including conducting background research to inform proposal design, developing text boxes, tailoring CVs to RFP requirements, and writing past performance sections.  

• Support internal BD knowledge management activities, including updating database of recent corporate capability statements, past performance references (PPRs), technical proposal sections, and other materials. 

• Perform discrete tasks on projects and or proposal development efforts under the supervision of other staff. 

• Perform other tasks as directed and delegated by the direct supervisor or Project Coordinator in the assigned project 

Qualifications

• Bachelor’s degree in international relations, public policy, or relevant social science discipline, with at least one year of related professional experience; Master’s degree; or equivalent combination of education and experience. 

• Experience working with project management teams; experience in project administration for international development projects a plus. 

• Proficient administrative support skills and abilities. 

• Strong written and verbal communications skills in English. 

• Strong computer skills (Word, Excel, PowerPoint). 

• Must be eligible to work in the United States without sponsorship.   

Preferred Skills, Abilities, and Knowledge 

• Proven excellent organizational skills and attention to detail. 

• Ability to manage and support complex and geographically disparate portfolios. 

• Ability to work in a fast-paced environment, prioritize multiple tasks, and meet deadlines under pressure. 

• Excellent soft skills, including strong interpersonal and communication skills, and a problem-solving attitude. 

• A self-starter who works both independently and as a collaborative team player. 

• Language skills in Spanish or French preferred. 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: 12