Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

Job Purpose

The finance assistant assists in providing timely financial support services and in safeguarding of IFRC assets through, effective and efficient booking keeping, procedural compliance. The finance assistant will report to the Senior Finance Officer.

Job Duties and Responsibilities

• Support the filing of monthly financial documents, ensuring compliance with the IFRC retention policy by listing outdated documents for destruction.
• Digitally archive financial documents by scanning them in an appropriate and sequential order, as requested for audits or by finance analysts.
• Assist in consolidating and updating the working advance plan based on quarterly/monthly requests from program managers.
• Help book working advance reports received from ARCS HQ in a timely manner, update the financial system accordingly, and support the Finance Officer in analyzing fund transfers to ARCS.
• Assist in reviewing ARCS working advance reports and report inconsistencies to the Senior Finance Officer.
• Coordinate with ARCS to ensure the timely receipt and review of working advance reports.
• Review supporting documents for financial reports submitted by local staff to ensure alignment with IFRC procedures and standards.
• Act as a backup for the Finance Officer, taking on their duties during leave or absences.
• Support the Finance Officer in managing the financial document archive.
• Assist with closing the books of accounts at month-end.
• Perform any other tasks as assigned by the line manager.

Education

Required :

• University Degree or its equivalent in Financial Management.
• Basic accounting knowledge.

Experience

Required:

• Working with an international organization.
• Working with communication equipment

Preferred:

• Previous experience with Red Cross / Red Crescent or knowledge

Knowledge, Skills and Languages

Required:

• Self-supporting in computers (Windows, Lotus, WordPro).
• Fluent spoken and written in English & Dari (Pashtu).
• Good housekeeping .
• Self-supporting in computers (Windows, Lotus, WordPro)
• Fluently spoken and written English

Preferred:
• Good command of another IFRC official language (French, Spanish or Arabic)

Competencies, Values and Comments

Competencies, Values and Comments Core competencies – a high degree of competence in Teamwork; commitment to the International Red Cross and Red Crescent Movement; integrity & personal conduct; flexibility; imitative & direction; interpersonal skills; resilience