OCHA mobilizes and coordinates principled humanitarian response in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies, advocates the rights of people in need, supports emergency preparedness and response, and facilitates sustainable solutions for vulnerable people adversely affected by conflict and natural disaster.

Pakistan has become the epicentre of climate change, ranking among the top 10 countries most vulnerable to natural disasters, including floods, glacial lake outburst floods (GLOF), droughts, and others. These climate-induced disasters in Pakistan have caused fatalities, loss of livelihood and livestock, and damaged and destroyed public and private infrastructure across the country, often with significant humanitarian consequences that require adequate emergency response preparedness.

OCHA has been scaling up its operations focusing on its key functions of coordination, information management, resource mobilization and advocacy. At the national level, OCHA plans to enhance its reporting and communication capacity to increase situational awareness of climate-induced emergencies, including on-going efforts in preparedness, contingency plan, anticipatory action, , and pooled fund. OCHA has opened the position of Humanitarian Affairs Associate (GS-7) to strengthen its coordination function and support Anticipatory Action (AA) and Pooled Fund management.

The Humanitarian Affairs Associate under the direct supervision of Humanitarian Affairs Officer P3, and the overall guidance of the Deputy Head of Office. The HAA is responsible for providing programme management support for the Coordination Unit including supporting the Anticipatory Action (AA) scaling up and being the in-country focal point in that supports the implementation of Pakistan Envelope of the Pooled Fund liaising with OCHA Regional Office in Bangkok and providing the secretariate to the Humanitarian Coordinator as the portfolio holder of the Pakistan Pooled Fund envelope. The incumbent will facilitate and support the interaction with humanitarian actors and government across different coordination forums. The position holder will be responsible for initiating partnerships coordination, liaising with donors, act as focal point for Pooled Fund and liaising directly with the RCHC office, engaging with humanitarian partners and executing due diligence for new NGOs applying for pooled fund, monitoring and evaluating projects, pooled fund budget management and liaising with the Donor advisory board, engaging with NDMA and humanitarian actors on Anticipatory action, drafting updates, concept notes, proposals and contribute to different reports.
Duties and Responsibilities

Summary of Key Functions:

• Ensure humanitarian Coordination functions are executed at the OCHA country office and sub-offices.
• Information collection and sharing in support of Humanitarian Analysis and Response.
• Ensure engagement, coordination and cooperation mechanisms among stakeholders
• Monitoring and Reporting.
• Facilitation of knowledge-building and knowledge sharing

Provide support to the Coordination function at OCHA country office and sub-office level:

• Undertake the necessary administrative and programmatic demands to keep the office functioning at its optimum including supporting the management of the Pakistan Envelope of the Pooled Fund and being focal point in championing Anticipatory Action in coordination with government, donors and humanitarian actors.
• Draft agendas, meeting minutes, updates, concept notes, proposals, advocacy messages and contribute to different reports, as well as act secretariate for the Pakistan Pooled Fund.
• Ensure linkages with humanitarian stakeholders (UN and NGOs), donors and facilitate humanitarian coordination for timely response.

Provide support for accurate Information Collection and sharing in support of Humanitarian Analysis and Response, focusing on the achievement of the following results:

• Collect information from field reports, prepare summaries of field activities and flag important issues to senior management.
• Actively support in the preparation of the Humanitarian Programme Cycle (HNO, HRP, CERF proposals etc.), and any other strategic planning and field analysis initiatives that involve field input and analysis.
• Gather and verify information on issues affecting the humanitarian situation, emphasizing opportunities for response.
• Ensure OCHA’s Emergency Response Preparedness through information and trend analysis.
• Support Humanitarian Affairs Officer P3 for regional analysis and interface with the Inter-Sectoral Coordination Group to extract key action points for Humanitarian Dashboard and donor reporting.
• Pro-actively share information within different units of OCHA and with relevant stakeholders on pertinent issues.
• Identify key pieces of information that will assist with organizational decision-making with a particular focus on improving humanitarian response.

Contribute to the development of coordination and cooperation mechanisms among stakeholders focusing on the achievement of the following results:

• Coordinate and engage with government, donors, ISCG, EWG, Advisory Board (Pooled Funds), OCHA Regional Office (Bangkok), OCHA Field Offices, wherever required.
• Establish relationships with key stakeholders, including non-traditional humanitarian actors, ISCG, Donors, Government Departments, Red Cross Movement and NGOs in areas of operation to ensure the humanitarian information flow from OCHA to partners and vice versa and ensure their participation in operations/coordination forums.
• Provide support to collect responses in strengthening the cluster system through coordination, individual or joint assessments.
• Draft ToRs for different coordination forums and support in running/management of different coordination forums and working groups.
• Draft talking points, agendas, meeting minutes, updates, concept notes, proposals, advocacy messages and contribute to different reports.
• Facilitate the hosting high-level delegations including actively engaging in drafting briefing packs and programmes.

Provide support in monitoring and reporting focusing on achievement of the following:

• Collect and analyse information from the field to monitor and improve ongoing response, coordination activities and information products.
• Conduct field monitoring missions to Pooled Fund implementing partners and prepare reports flagging areas that require attention.
• Liaise with OCHA regional Office (Bangkok) in the monitoring and reporting of pooled funds including activities related to AA.
• Prepare draft succinct reports on the key humanitarian issues in the districts and working with district- level partners to provide analysis on OCHA’s situation/ advocacy reports.
• Draft pooled funds analytical reports for donors, Advisory Board, the Humanitarian Coordinator, OCHA regional office and HQ.
• Initiate qualitative and quantitative surveys that help in data collection and analysis.

Facilitate knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Identify sources of information related to coordination.
• Organize and facilitate to deliver humanitarian coordination related trainings for relevant stakeholders.
• Compile lessons learnt and good practices.
• Support accountability to affected people (AAP) initiatives.
• Ensure sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall coordination of humanitarian and emergency assistance. The root causes of the humanitarian/emergencies are appreciated, ensuring that strong and effective responses are mounted. This facilitates operational agencies in succeeding in their core objectives, the building of strong partnerships with relevant parties and the achievement of OCHA’s objectives.

Core Competencies

• Achieve Results:  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously:  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility:  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical Competencies:

Business Management – Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
• Ability to anticipate client’s upcoming needs and concerns.

Business Management – Partnership Management

• Ability to build and maintain partnerships with networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with strategy and policy.

Business Management – Resource Management

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.

Business Development – Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Management – Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements