UN Consultancy: Project Analyst (Duty Station: Zamboanga City, Philippines) – Manila
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Location:
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Salary:negotiable / YEAR
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Job type:CONTRACTOR
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Posted:8 hours ago
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Category:Programme and Project Management
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Deadline:23/01/2025
JOB DESCRIPTION
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
In 2021, the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) region achieved a remarkable 7.5% economic growth and a double-digit decline in poverty incidence, from 54.2% in 2018 to 29.8%. The region has positioned itself as the second-fastest growing region in the Philippines, overcoming significant obstacles posed by the unprecedented Covid-19 pandemic, bureaucratic challenges encountered by the interim regional government, and persistent security concerns.
However, despite the improving economic performance in the region, BARMM still holds the highest poverty incidence in the country. Sulu and Basilan continue to be included in the poorest clusters in 2018 and 2021, with poverty incidence among families recorded at 51.0% and 42.5%, respectively. The BARMM region also has the highest prevalence of food insecurity in the country at 84% with majority of its populations being farmers and fisherfolk, which are traditionally among the poorest and most vulnerable sectors in the country. Despite BARMM registering the highest growth in the value of production in agriculture and fisheries at 7.2% in 2021, and BARMM holding the title as the leading fish producer region nationwide with a 23.8% share to the country’s 4.25 million metric ton fisheries production – in which Basilan, Sulu, and Tawi-Tawi produce most of the region’s harvest –, the economic benefits have yet to trickle down to the household and individual level. According to the 2021 Philippine Fisheries Profile report of the Bureau of Fisheries and Aquatic Resources, fisherfolk from the BARMM region holds the lowest annual income compared to those from other regions, with an income of PHP 142,056 annually, or a monthly average of only PHP 11,838. Worse yet, field anecdotes gathered from leaders of fishing associations in Basilan revealed that most fishers and boat workers can barely earn more than PHP 3,000 per month, driving the fragility of these critical communities.
To support vulnerable, conflict-affected, and underserved Bangsamoro communities across the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM), as well as Bangsamoro communities outside the core territory of the BARMM, the UNDP designed the project on Modelling Livelihood Solutions For Coastal Communities In Basilan (MLSCCB). This project is centered on developing a model of fishery based communities with resilient and profitable fisheries-based livelihoods and enterprises within an enabling environment that promotes sustainable resource utilization and risk-informed, adaptive management and governance. Through this project, UNDP seeks to ensure the enduring vitality of coastal communities depending on fisheries while promoting environmental stewardship. Furthermore, through the provision of support for economic development and resilience building against multiple risks, UNDP seeks to contribute to durable peace and sustainable development in the region.
To ensure that the interventions are appropriate to the target areas, the project is seeking an Project Analyst who is based in Zamboanga City, and who will provide technical support in the implementation of the project. He/She will support the Project Manager in managing the day-to-day operations of Project. He/She is tasked to assist in the design and implementation of project activities while ensuring high quality, accuracy, and consistency of work. The Project Analyst is expected to report daily to the Project Manager. The position holder also demonstrates a client-oriented approach, tact, and ability to work with people of different national and cultural backgrounds. Moreover, the Project Analyst works in close collaboration with the UNDP Peace Programme Team, as well as with other UN Agencies, government officials, technical advisors and experts, multilateral and bi-lateral donors and civil society to successfully implement the activities.
Duties and Responsibilities
Under the overall guidance of the UNDP Resident Representative and the Team Leader of the Peace & Stabilization Programme Team and through the direct supervision of the Project Manager, the Project Analyst will be tasked to deliver distinct outputs of the project, to ensure quality implementation–from activity design, budgeting, monitoring, and organizing events. Willingness to relocate to Zamboanga is highly preferred.
The Project Analyst will be directly responsible for successfully completing the below set of tasks within allotted, agreed-upon time frames:
Ensures planning and implementation of Project activities:
- Work with the Project Team in the identification, preparation, implementation, review and adjustments in the overall project implementation strategies, Annual Work and Financial Plans, Monitoring and Evaluation Plans, and Communications Plans;
- Participates in the analysis and summarization of proposals on the assigned thematic areas; Presentation of information / reports for identification of areas for support and interventions;
- Supports the implementation of the CO partnerships and resource mobilization strategies, and in the preparation of various reports.
Provides effective support and contributes to the efficient management of the Project:
- Presentation of thoroughly researched information for formulation of country programme; preparation of project document drafts, work plans, budgets, low-value agreements, proposals on implementing arrangements;
- Initiation of a project, contribute to presentation of the project to the PAC, entering project into, UN ALL, or Quantum, finalization of contribution agreements, preparation of required budget revisions, and closure of projects through review;
- Participation in Local Project Appraisal Committee (LCAP) and Contracts, Assets and Procurement Committee (CAP); Analyses and submits procurement processes to CAP;
- Provision of guidance to executing agencies on routine implementation of projects, tracking use of financial resources; Follow-up on performance indicators / success criteria, targets and milestones, preparation of reports;
- Contribution to operational and substantive analysis of project financial resources, identification of operational and financial problems and development of solutions.
Manages the provision of administrative support to the project:
- Guidance in the elaboration of proper control of the supporting documents for payments, review of financial reports;
- Guidance in the maintenance of the internal expenditures control system, which ensures that vouchers processed are matched and completed;
- transactions are correctly recorded and posted in UNALL or Quantum;
- Timely monitoring and execution of corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers.
Contributes to the creation of strategic partnerships and implementation of resource mobilization:
- Guide the Project Manager in Managing Partnerships toward the effective, efficient and timely implementation of project activities;
- Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts; Tracking and reporting on mobilized resources;
- Liaison with donor and partner counterparts on the implementation of common initiatives and projects
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization and facilitation of trainings for the programme / project personnel; Synthesis of Lessons Learnt and Best Practices from the Project’s implementation;
- Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business Direction and Strategy
- System Thinking – Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Partnership management
- Emerging Partnership – Ability to engage with emerging partners, develop and manage a strategy and develop approaches to developing and managing these new strategic partnerships
- CSO engagement – Knowledge and understanding of CSOs and the ability to engage with CSOs
Administration & Operations
- Events management (including retreats, trainings, and meetings) – Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Finance
- Audit (General) – Understands how regulations and professional standards in internal and external audit underpin audit work in the public services; Understands the key stages of audit work, including planning, documentation, testing and reporting; Ability to examine and verify accounts and records; Understands wider mechanisms for assurance and scrutiny; Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.
- Budget management – Ability to support budgetary aspects of work planning process, drawing and management of team budgets
- Audit risk management – Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved
Required Skills and Experience
Education:
- Advanced university degree (Master’s degree or equivalent) in Social Sciences, including International Development, Community Development, Project Management, Peace and Conflict Studies, Environmental Science/ Environment and Natural Resource Management with a focus on coastal and marine communities or other related field is required. Or
- A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
Experience:
- Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
- Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project management and coordination, preferably in peacebuilding and conflict.
- Demonstrated capacity in project financial management including preparation of budgets, annual work plans and financial reporting is required.
- Demonstrable familiarity with coastal resource management including experience in fishery-based livelihood solutions is required .
- Proficiency in standard software applications Word, Excel, PowerPoint, Outlook etc. is required.
- Relevant work experience in sustainable area development, community transition and peacebuilding at the level of communities is an advantage.
- Previous experience in International Organizations, such as UN is an advantage.
- Proven experience of working with the key mechanisms and stakeholders of the peace processes in BARMM is an advantage.
- Proven experience of effective partnership development with national counterparts, development partners and civil society is an advantage.
- Familiarity with the Bangsamoro issues, the peace processes and the normalization process is an advantage.
Required Languages
- Fluency in English and Filipino is required.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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