Organizational Setting
FAO Representation in Sierra Leone implements an integrated food security programme, focusing on diversification of livelihoods, managing natural resources and building resilience. The office employs diverse team of experts locally, but also attracts the available technical experts from the region and the Head Quarters (HQ). FAO works in close partnership with the Government of Sierra Leone, farmers and other stakeholders, supporting plans and policies that affect the food and nutrition security in the country; our work is a part of the corporate commitment to support countries to achieve the Sustainable Development Goals (SDGs) by 2030, especially SDG 2 on Zero Hunger.
Reporting Lines
Under the overall supervision of the FAO Representative in Sierra Leone.
Technical Focus
Lead and coordinate the operational support function of the field programme in Sierra Leone including emergency, rehabilitation and development projects, in national, regional and global projects.
Tasks and responsibilities
• Act as a focal point for all Sierra Leone project operational matters, organize and handles the day-to-day operational activities of the field programmes/projects (including emergency, rehabilitation and development projects, in national, regional and global projects) and take action in consultation with supervisors on any issues which arise during the execution period.
• Review and monitor the project budget, prepare requests and revisions as required, maintain and monitor budget expenditures and resources, review project transaction listings with a view to identify errors in accounting against budget lines.
• Contribute to the formulation of project proposals according to FAO’s procedures and prepare project documents for technical clearance and final approval under different funding arrangements.
• Guide and train relevant FAO team/personnel in the country on project implementation in accordance with the project cycle, including compliance with project objectives, donor regulations, budgetary management and monitoring of the approved field expenditure.
• Review current operations processes in the project offices in Sierra Leone and make recommendations to improve the relevant practices while keeping up with FAO operational rules and procedures.
• Prepare the project’s operational and procurement plans for the timely provision of inputs for personnel, technical support services, subcontracts, training, equipment/supplies and other needs related to the project’s operations in line with the project’s work plan and procurement plans.
• Support the preparation of work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints.
• Ensure project budget preparation and participate in final project’s narrative and financial reports according to FAO rules and policies, if required.
• Liaise with relevant FAO technical units at the FAO Subregional, Regional Office and headquarters, as well as any other technical consultants working in support of the project/s, to ensure technical quality in project activities.
• Follow up on administrative actions related to travel, human resources and procurement of goods and services.
• Monitor the financial status and expenditure transaction listing of the project and signals any areas of low-delivery or over-expenditure and ensure all expenditures meet the Donors’ criteria.
• Support timely preparation and submission of project reports in accordance with the reporting requirements of the project, securing the necessary input from technical officers and project partners.
• Support resource mobilization effort through liaison with donor and respect of funding agreement arrangements.
• Support project cycle management as per FAO guidelines (from project opening to closure) with special emphasis on projects in need of actions in FPMIS (filed project management information system).
• Participate in the formulation of new project proposals, including preparation of budgets.
• Performs other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate
• At least five years of relevant experience in finance and accounting
• Working knowledge (proficiency – level C) of English
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
Notifications