Title: Human Resource (HR Officer)

Contract Type: National Contract

Location: Addis Ababa, Ethiopia

Employment Category: H1

Salary Range: As per the organization scale

Reporting To: Head of Support Services

Posting date: January 17, 2025

Required Employee: 1

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. DRC Ethiopia began operations in 2009 and has been responding to the needs of refugees, Internally Displaced Persons (IDPs) and vulnerable host communities ever since. DRC Ethiopia currently has programs implemented through five area offices (AO) in Gambella, Tigray, Somali (Jijiga & Dollo Ado) and Afar regions, as well as its country office (CO) in Addis Ababa.

OVERALL PURPOSE OF THE ROLE:

DRC is recruiting for a qualified HR Officer who will execute their responsibility as an HR generalist, provide support to the Field office and country office. The position holder is responsible to efficiently support the program per existing DRC Policies and Procedures. She/he will handle & facilitate the day-to-day HR admin processes at Addis level and assist the onboarding of employees, update ERP system/Dynamics with HR data (leave management, time sheet, contract of employment extension), addressing the staff concerns. The incumbent will also manage the payroll process, ensuring timely and accurate salary payment and administering employee benefits while also ensuring compliance with legal requirements and maintaining accurate employee records.

Key Responsibilities:

Onboarding.

• Assist the team in organizing orientation for staff who are hired through Addis and make sure that all have got proper orientation before they start work.
• Give HR Orientation on the assigned field offices in consultation with Line Manager both on HR Manual and on systems.
• Make sure that objective is set for the newly hired staff (band H and below), in the first week of their recruitment for their probation period.
• Follow up with the hiring manager to make sure that all the newly hired staff are evaluated for their probation period one week in advance of the end of their probation period.

Work on Systems:

• Ensure all staff are hired/ terminated in DRC Dynamics, as necessary for Addis Ababa
• Ensure checklists on Dynamics are completed for all new staff and all User Manuals are filled for HR processes
• Update checklists, Create Annual Staff Calendars, and create different formats on DRC Dynamics, as required
• Update checklists, Create Calendar, create different formats as required
• Hire staff in Dynamics: – assign leave, benefits, compensation, timesheet, financial dimension, create employee as a vendor
• Update any changes in the staff status (Transfer, promotion, extension, and termination) in DRC ERP System for assigned field offices.
• Process Payroll as required and requested by the HR and Administration Manager
• Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and DRC Dynamics;

Contract Management:

• Work with Managers to make sure that contracts are extended on time (one month before the expiration of the current contract) and do an extension in DRC Dynamics.
• Draft contract extension/amendment, position change, acting assignment, transfer, and promotion, for approval with the assigned field offices.

Other

• Provide HR input on compiling quarterly HR reports.
• Maintain proper HR filing for employees.
• In the absence of the Admin/Receptionist officer, stand-in for all travel arrangements, visa and accommodation for guests.
• Actively participate in the different task force, if any, as assigned by the HR and Admin Manager.

Any other duties as directed by the HR and Admin Manager.DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies: (include years of experience)

• 3 years’ experience for Diploma or above 2 years’ experience for BA holders
• High integrity, pro-active, stable, robust character, and a good team-player
• Excellent communication skills
• Excellent analytical and negotiation skills
• Experience in working in NGOs
• Proven commitment to accountability practices.
• Knowledge of computers: word processing, database management packages.

EDUCATION: (include certificates, licenses, etc.)

• Diploma or BA in Human Resource Management or other relevant fields.

LANGUAGE: (indicate fluency level)

• Fluent in written and spoken English and Amharic

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on https://candidate.hr-manager.net/ApplicationForm/SinglePageApplicationForm.aspx?cid=1036&departmentId=19012&ProjectId=173086

Please forward the application and CV, in English through the stated website no later than January 31, 2025.

We strongly encourage female candidates to apply for the position!

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gendergap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics

We encourage only qualified Ethiopian Nations to apply. DRC considers all applicants based on merit.