Location:

Sanaa, Yemen
Salary:

negotiable / YEAR
Job type:

FULL_TIME
Posted:

6 months ago
Category:

Budget and Accounting, Finance
Deadline:

03/02/2025

JOB DESCRIPTION

Under the guidance and direct supervision of the Finance Senior Manager/ Finance Specialist, the Finance Associate in the Yemen Finance Team ensures effective execution of financial services and processes and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNOPS Financial Rules and Regulations.

The Finance Associate may supervise clerical and Finance Assistant colleagues of the Yemen Finance Team. The Finance Associate works in close collaboration with Amman Finance, IPAS Finance and Finance Group in HQ as well as colleagues in the support services, programme and project functions in Yemen , resolving finance-related issues and information exchange; he/she promotes a client, quality and results-oriented approach.

Functional Responsibilities

Summary of Key Functions:

Implementation of operational strategies
Budgetary and project costing support
Support to Treasury
Accounting, billing and administrative support

Financial reporting and control
Facilitation of knowledge building and knowledge sharing

1.Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.

Elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2. Ensures efficient budgetary and project costing support, focusing on achievement of the following results:

Extraction of required financial information from UNOPS project agreements and set up of necessary accounts in line with existing UNOPS financial policies and procedures.
Information gathering for budget preparation.
Preparation and processing of budget revisions for projects budgets.

Maintenance of budget databases by verifying and entering approved budgets.
Review and adjustment of project expenditures/obligations against approved budgets.
Set up of new projects in oneUNOPS; budget approvals.
Management of Project closures in line with UNOPS project closure protocol

3. Provides support to Treasury, focusing on achievement of the following results:

Review and confirmation of appropriateness of operational transactions processed through the interpretation and determination of applicable policies, regulations and rules.
Review of payment requests for completeness as part of Finance DOA 1 pre-clearance, ensuring that documentation needed is complete and that all required payment procedures are fulfilled to enable payment.
Review and confirmation of validity of charges against correct GLA.
Maintenance and control of petty cash funds in line with applicable petty cash policy and preparation of accountability reports for replenishment.

Frequent contact with the local bank to obtain information on changes in procedures and bank regulations, etc.
Finance DOA 1 payment approvals.
Establishment/ processing of Operational Advances.
Processing of accounts receivables and miscellaneous deposits

Review and custody of Security Guarantees ( Bank guarantees and other securities) in line with policy.
Develop an e-expiry alert system for security guarantees to alert projects 1 month before expiry, for securities with an expiry date.
Processing of Tranche requests over Donor funds.
Reconciliation of UNOPS bank accounts where applicable.

Opening/closing/replenishment of petty cash accounts.
Processing/ establishment of Partners/ PMU prepayment requests and disbursement.
Review and processing of Partners/ PMU accountability on prepayment

4. Provides accounting, cost distribution and administrative support to the Yemen portfolio, focusing on achievement of the following results:

Preparation of quarterly General operating expenses ( GOE) cost distribution analysis, based on agreed cost drivers.

Monitor project fund balances and report if less than one month’s of project cash requirement.
Monitor Partners PCA financial allocation by cost category and report when the cumulative spending is beyond the set limits.
Timely management of the Quarterly book closure activities.
Communication with colleagues and partners in areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission and increase knowledge base in the process.

All appropriate billing actions taken expeditiously, within appropriate procedures, and with close coordination with field-based projects, The Hub and BSSC, especially with regards to tracking of unapplied funds/income.
Support with both Internal and External Audits by timely provision of requested documents and information and subsequent clearance of Audit recommendations.
Proper filing of all accounting documents that includes petty cash receipts , Operational Advances and prepayment accountability as per UNOPS document retention policy
Entry of transactions and financial data into oneUNOPS.

Analysis of reports, investigation and preparation of adjustment ( GLJE) as required.
Preparation of recurring, ad-hoc or special financial reports as required.
Monthly reconciliation of balance sheet ledger accounts that includes Receipt Accruals, OA and other Account Receivables/ payables and follow-up on discrepancies

5. Ensures effective financial reporting and control, focusing on achievement of the following results:

Preparation of timely Interim Financial Report ( IFR) in the prescribed format.

Preparation of monthly delivery to target and other management financial reports.
Preparation of monthly Aged Receipt accruals with unpaid receipts for over 90 days.
Contacts project colleagues, The Hub and HQ to verify, correct, add and improve quality of financial activities of a particular project, including financial reports.
Frequent contact with other finance staff in the organization during payments, data reconciliation, client reporting, or audit activities.

Preparation of other regular and Ad Hoc financial statements for internal and external clients.

6. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Training of colleagues upon requests from portfolio managers, the supervisor and other finance officers in setting projects, budget revisions, troubleshooting and understanding of the processes on day to day financial transactions, reporting and other related tasks.
Synthesis of lessons learnt and best practices in Finance.
Sound contributions to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the overall execution of the UNOPS financial services. Accurate analysis and presentation of financial information ensures proper financial processes in the organization

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

Completion of secondary school or equivalent. Diploma or certification in finance-related subjects or business administration is desirable but not a requirement and may substitute for some of the required years of experience

Experience:

6 years of progressively responsible finance experience is required at the national or international level with a high school diploma.
Solid experience in the usage of computers, advanced knowledge of Google suites, MS Office 2003 and/or newer versions and in handling-web based management systems is highly desired.

Language:

Fluency in English and Arabic is required.
Knowledge of a second UN working language is desirable

Contract type, level and duration

Contract type: Local ICA Contractual Agreement
Contract level: LICA 6
Contract duration: 6 months

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.