JOB DESCRIPTION

KEY DUTIES AND RESPONSABILITIES

Under the overall guidance and supervision of the Head of the section, the Humanitarian Affairs Officer is expected to support the SHF allocation process and project life cycle management, and support the CERF allocation process.

Support the SHF allocation process through

• Supporting and guiding sectors during allocation process through providing information on procedures and good practices. This includes taking part in sector meetings to ensure that project selection process meets criteria of transparency, inclusiveness, and objectivity.
• Working with sector leads, and implementing partners to ensure a high-level quality of all funded project proposals to the SHF;
• Supporting sector leads and implementing partners ensure the appropriate use of the Grant Management System (GMS), maintaining all relevant information and data in a timely and accurate manner and performing data analyses as required;
• Ensuring closely aligned Project Monitoring on all SHF projects and follow up on findings.
• Processing no cost extension and revision request from implementing partners, including undertaking quality control of requests and justifications and ensure timely submission to the HC for approval and signature;
• Contributing to the continual improvement of SHF policies, procedures and tools.
• Based on analysis of allocation process, make pertinent recommendations for improvements in the NCE process and timelines of the allocation
• Monitor projects to ensure the appropriate use of resources, promote learning and best practices, and ensure the implementation of projects in compliance with SHF policies and guidelines.
• Support the timely submission of SHF projects and review and clear project reports

Support the CERF allocation process through

• Support the management of CERF application process (coordination with stakeholders and CERF secretariat, application submission, reprogramming, etc.

Work implies frequent interaction with the following

• Humanitarian Sectors/Clusters
• UN Agencies
• International and national NGOs;
• Government entities and authorities at different level

CORE COMPETENCIES

• Professionalism: Knowledge of various aspects of humanitarian response, public information, and communication. Ability to address a range of issues in the context of political developments, public attitudes, and local conditions. Skill in conceptualizing, designing, and implementing major information campaigns. Ability to rapidly analyze and integrate diverse information from varied sources. Diplomatic handling of sensitive situations and cultivation of productive relationships. Proficiency in producing clear, concise written communications and delivering oral presentations to diverse audiences. Demonstrates professionalism, competence, and mastery of subject matter; is conscientious and efficient in meeting commitments and achieving results; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages, and responds appropriately; asks questions to clarify and encourages two-way communication; tailors language, tone, style, and format to the audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; values others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning & Organizing: Develops clear goals consistent with agreed strategies. Identifies priority activities and assignments and adjusts priorities as required. Allocates appropriate time and resources to complete work. Anticipates risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Work Implications: 

Frequent interaction with:

• Humanitarian Sectors/Clusters.
• UN Agencies.
• International and national NGOs.
• Government entities and authorities at different levels.
• Vulnerable / affected and host populations

QUALIFICATIONS

Education:

• An advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required OR
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience, Knowledge, and Skills:

• Minimum 2 years with a Master’s degree or 4 years with Bachelor’s degree of relevant experience in humanitarian affairs, emergency relief management or development work or other related disciplines, preferably with at least two years with a UN organization or an NGO.
• Advance usage of Microsoft Office packages is required
• Experience of working in humanitarian financing (e.g. grant management, M&E or Quality Assurance) is highly desirable
• Experience in project design, management, implementation, reporting, monitoring and evaluation is desirable
• Experience in review of project proposals is desirable
• Working experience with a UN agency or NGO providing humanitarian assistance is desirable
• Experience in developing and facilitating training is desirable

Language Requirements:

• Fluency in English and Arabic are required.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements