JOB DESCRIPTION

Position:                                        Finance Assistant

Reports to:                                     Finance Coordinator

Supervision of:                               None

Duty station:                                  Gendaweha

Role and responsibilities

The purpose of the Finance Assistant position is day to day implementation of the support functions responsibilities.

Generic responsibilities 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Adhere to NRC Policies, Tools, handbooks and guidelines
2. Implements independent procedures and activities within own function or core competency as delegated
3. Responsible for organizing and delivery of tasks in line with priorities and standards
4. Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effecting in supporting the team
5. Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work
6. Prepare and develop status reports as required by management
7. Ensure proper filling of documents

Specific responsibilities 

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Archiving, organizing and updating financial documents both in hard and soft
• Scanning and filling of all financial documents in soft copy
• Ensure that all the documents are properly placed, properly filled and labelled
• Mange uploading financial documents in office 365
• Providing vouchers to auditors and place them back in the file folder
• Help accountants on filling of monthly financial vouchers
• Maintain records to ensure the long-term preservation and easy retrieval of documents and information
• Upon request of finance staff scan the documents and vouchers
• Make sure and advice the users on how to best access, use and retrieve the archives
• Ensure financial documents are collected from field officers regularly and on time
• Liaises with compliance department audit and finance for any matter related to archive
• Assist handling all taxation matters including but not limited to extraction documents and preparing tax report in case necessary
• Help the finance staff in the acquisition and retrieval of documents
• Mange petty Cash replenishment and small payment of office running costs
• Issue cheque payments and bank transfers
• Support program team for field for training payments
• Any other task assigned by the supervisor

Generic professional competencies: 

• Degree in Accounting and Finance, Business Administration, or related field fields
• At least 3 years’ experience in relevant work in humanitarian or development sector, preferably in emergency context
• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English

Context/ Specific skills, knowledge and experience: 

• Excellent interpersonal, written and verbal communication skills.
• Strict attention to policy and practice detail
• Very strong financial analysis skills
• High integrity
• Good knowledge of financial reporting systems in donor funded work
• Ability to work under pressure and meet deadlines
• Good cultural awareness and sensitivity
• Ability to function independently and as a work team leader/facilitator
• Excellent computer skills with hands on experience on computerized accounting systems; and Microsoft Excel, Word and PowerPoint.

Behavioral competencies

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements