1. Scope of Work

Programme and Financial Management Support

• Assist in the preparation, implementation, and monitoring of the Country Programme Document (CPD), Annual Work Plans (AWPs), and project budgets to ensure that activities are implemented effectively and on time.
• Provide comprehensive support in the financial management of projects, including budget preparation, financial reporting, and expenditure tracking in compliance with UNDP financial rules and regulations.
• Manage project financial transactions, including requisitions, payments, and procurement processes, in the Quantum system to ensure efficient and timely project implementation.
• Support the monitoring of project expenditures and ensure adherence to the Internal Control Framework and UNDP’s financial management policies.

Project Implementation and Coordination

• Coordinate the day-to-day operations of project activities within the SEMER Portfolio to ensure effective implementation and timely delivery of results.
• Assist in organizing and coordinating meetings, workshops, field missions, and other events related to SEMER projects, including handling all logistical and administrative arrangements.
• Support procurement processes in collaboration with the operations team, ensuring compliance with UNDP rules and procedures.
• Provide assistance in preparing project progress reports, donor reports, and other documentation to ensure timely and quality reporting to stakeholders.
• Monitor project performance indicators and support data collection and analysis for project monitoring and evaluation.

Resource Mobilization

• Support the SEMER Head/Programme Specialist in resource mobilization efforts, including conducting research on potential funding opportunities and preparing donor profiles.
• Assist in the drafting and review of concept notes, project proposals, and funding applications in alignment with SEMER’s strategic priorities.
• Track donor contributions and manage donor reporting requirements to ensure compliance with funding agreements and deadlines.

Knowledge Management and Communication

• Document and disseminate lessons learned, best practices, and success stories from SEMER projects to support knowledge sharing and continuous improvement.
• Contribute to the development of knowledge products, reports, presentations, and communication materials to raise awareness about SEMER initiatives.
• Maintain an organized and updated filing system for project documentation, reports, and correspondence.

Additional Responsibilities

• Assist in the onboarding processes for project teams and consultants.
• Support the preparation of project progress reports, donor reports, and other required documentation.
• Provide technical and operational support during field missions, ensuring effective coordination with external consultants and stakeholders.
• Undertake additional tasks as assigned to support the overall objectives of the SEMER portfolio.