UN Full-time: Supply Chain Officer (Information Management) – Kabul
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Location:
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Salary:negotiable / YEAR
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Job type:FULL_TIME
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Posted:2 months ago
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Category:Documentation and Information Management, Information and Communication Technology, Procurement, Supply and Logistics
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Deadline:04/05/2025
JOB DESCRIPTION
The role:
The Supply Chain Unit aims to enhance its internal and external profile by strengthening its operational information management (OIM) and communications capacity. To support this effort, the unit requires a dedicated Operational Information Management (OIM) Officer to develop and manage information and communication products across various levels, including the Area Office, Country Office, and Regional Bureau.
As part of the Supply Chain team, the OIM Officer will lead and contribute to a range of information management (IM) initiatives, ensuring effective outreach and engagement. The incumbent is expected to demonstratea high level of autonomy, proactively identifying and driving new initiatives.
The incumbent will report to the Humanitarian Logistics Services coordinator under the Deputy Head of Supply Chain in Kabul and collaborate closely with other Supply Chain units, the Country Office (CO), the Regional Bureau (RBB), and Headquarters (HQ) as needed.
Key Accountabilities:
1. Operational Information Management:
- Develop and implement an OIM strategy for the Supply Chain Unit, ensuring alignment with WFP standards.
- Support supply chain cross-functional reporting to ensure that standard OIM procedures and templates are followed to drive the quality, consistency and standardisation of information management and performance reporting across Supply Chain
- Assess, evaluate, and enhance existing information management systems, including reporting, databases, dashboards, and tools, to improve data accuracy and timeliness.
- Provide training to WFP Supply Chain staff to standardize and strengthen IM practices.
2. Reporting, Analysis & Data Collection:
- Serve as a focal point for consolidating and updating all key Supply Chain corporate reports, including (APP, ACR, Risk register, Assurance Plan, Audit and Oversight reports and any other reports as required)
- Collect, consolidate, and share key Supply Chain data from corridor countries, field offices, and the Country Office (CO) in Afghanistan.
- Produce weekly, bi-weekly, and ad-hoc reports, including the Concept of Operations, Weekly Supply Chain Report, and Bi-Weekly Senior Management Report to ensure accurate and up-to-date information.
- Support the Logistics Working Group & On-Demand Services Unit with IM-related tasks.
- Serve as the focal point for the Partnerships Unit, ensuring accurate donor and partner reporting, identifying trends and issues, and presenting recommendations for senior management decision-making.
3. Communication & Information Dissemination:
- Develop and manage communication materials for the Unit, ensuring all outputs meet WFP standards and are available on relevant platforms for internal and external sharing.
- Coordinate with the VAM Unit to create, maintain, and update Supply Chain-relevant maps (e.g., ConOps, Corridors, Procurement, Warehouse Capacity).
- Liaise with Supply Chain focal points in RBB and HQ for sharing and publishing WFP Afghanistan Supply Chain information.
4. Internal Coordination & Meeting Support:
- Facilitate and support internal Supply Chain Unit meetings, including preparing meeting minutes (NFRs) and tracking action points.
- Provide WFP’s IM and Reports Officer with Supply Chain activity updates and support submissions for various WFP reports and logistics information requests.
- Support CO Supply Chain focal points in collecting logistics information for updates to the Logistics Capacity Assessment (LCA).
QUALIFICATIONS AND EXPERIENCE:
Education:
Advanced University degree preferably in social sciences, international relations, communications, journalism, or related field, or First University degree with additional two years of related work experience and/or training/courses.
Experience:
Atleast oneyearof post graduate professionalexperienceinaninternationalcontextinthefield of information management.
Languages:
Fluency in both oral and written communication in English and local languages (Pashto/Dari).
Knowledge & Skills:
- Ability to meet deadlines and work under pressure as part of a team.
- Strong written and visual communication skills.
- Excellent analytical skills.
- Ability to acquire knowledge quickly.
- Experience with MS Office and Adobe Creative Suite.
- Strong knowledge of information management and communications systems, including analytics.
- Ability to keep abreast of latest trends in communications methods.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at [email protected] in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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