Your Role

As aProgram Coordinator, you will coordinate, develop, and manage a portfolio of investments (ranging in complexity), with an emphasis on processes and systems, initial investment due diligence, and timeline management. This role requires frequent interaction with external partners across the globe and with a wide array of skillsets and levels of seniority, many of whom are unfamiliar with the foundation’s processes.This role will primarily support the Nutrition PST and R&D and Data portfolios, but this role may flex across other portfolios in the Nutrition PST and may provide flex support to other teams in the GGO Division.

In support of programmatic strategic goals, you may provide or support budget oversight and planning, financial analysis and reporting, and process management for the portfolio of investments, which may include grants, contracts, and program related investments (PRIs). You will collaborate closely with the Senior Program Coordinator on the Nutrition team, and work with program officers and business partners.

This role reports to the Senior Manager, SPM Nutrition.

What You’ll Do

• Work with Program Officers, Grantees, and Business Partners during all stages of grant making (e.g. sending out requests for proposals, driving key deadlines for submissions and revisions)

• Assist with grant management and evaluation by requesting and managing review of progress reports and deliverables

• Assist with tracking of contracts, including requesting, tracking and reviewing of invoices.

• Collaborate with business partners, grantees and vendors throughout the investment lifecycle to lead investments through internal and external processes. Monitor portfolio, drives payout progress, flags risks and connects the dots to facilitate financial and programmatic decision making across initiative portfolios. Ensures grants are closed out in our systems of record when all deliverables are finalized and reports are reviewed.

• Provide thought partnership to investment owners regarding the structure and activation of complex investments with a focus on bringing together the necessary internal partners and steering towards solutions

• Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements and processes

• Plan and participate in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Workflow, IT, Finance, HR, and others.

• Assist program team with annual pipeline planning process and monitoring of payout targets.
• Act as subject matter expert on processes, tools, systems and templates.

Your Experience

We seek a professional with a Bachelor’s degree and 3+ years of experience. Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.

• Demonstrates effectiveness influencing individuals and teams without explicit authority.

• Recognizes complexity and assesses risks and alternatives in light of competing requirements and incomplete knowledge. Proactive in flagging risks and identifying issues as they arise.

• Detail oriented and comfortable keeping people on track.

• Understands basic investment rules, regulations, policies, processes and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages stakeholders and decision-makers, as needed.

• Excellent communication skills with both internal and external partners. Able to communicate processes in a clear, simple manner.

• Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.