JOB DESCRIPTION

Location: Paris

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association that, for over 40 years, has been providing relief to populations affected by armed conflicts and natural disasters by meeting their basic needs, such as food, water, and shelter. Particularly committed to combating diseases linked to unsafe water, the world’s leading cause of death, SI’s interventions leverage expertise in the areas of access to drinking water, sanitation, and hygiene promotion, as well as in the essential area of ​​food security and livelihoods. Present in 26 countries, SI’s teams—a total of 3,200 people, including expatriates, national employees, permanent staff at headquarters, and a few volunteers—operate with professionalism and commitment while respecting cultures.

Context

The Solidarités International (SI) project in France helps people in precarious situations living in precarious housing sites (such as shanty towns or squats) around Toulouse, Lille, Nantes, Marseille as well as in Ile-de-France and Mayotte. The difficulties of the target populations are characterized by the barriers they encounter in accessing essential services (notably cleaning and hygiene products) and by severely degraded housing conditions that do not allow for decent living conditions due to a very degraded environment. SI meets the needs of the targeted populations by installing infrastructure for access to drinking water, sanitation infrastructure and the distribution of hygiene kits.

The logistics and finance assistant for the North base carries out their duties under the authority of the Logistics and Finance Manager for the North zone (Ile de France, Lille and Nord Littoral) and works in collaboration with the program teams: EHA (Water, Hygiene and Sanitation) techniques, lead poisoning prevention and community mobilization.

MAIN RESPONSIBILITIES

Assist the log-fin manager in market knowledge and updating purchasing tools in compliance with donor rules
Ensure program and logistics orders as well as monitoring purchases
Ensure the transport of goods, delivery of purchases and storage of goods before the intervention of technical teams
Assist the log-fin manager in finding donations of products for hygiene kits
Assist in the implementation of distributions, travel to the field to participate in distributions
Ensure the archiving and centralization of logistics documents
Ensure the updating of accounting journals and the archiving of accounting documents
Monitor invoicing and make prepayments
Job description

Task details:

PURCHASES

Assist the log-fin manager in the study of French markets and the search for suppliers and donations
Participate in the preparation of purchasing files via the LINK platform in compliance with IS purchasing procedures
Follow up on purchasing files and ensure their proper reception in the mission’s storage areas
Travel to the field if necessary for monitoring purchases, searching for suppliers and implementing distributions
Implement the transport of goods between intervention areas
Participate in the compilation of logistics documents during final reports
Participate in the preparation of the monthly logistics pack
Archive purchasing file documents on the LINK platform

TRANSPORTATION

Facilitate travel for members of their area by preparing train/hotel reservations
Assist the logistics and finance manager in organizing inter-base freight
Participate in monitoring fuel movements and the motorized fleet

STORAGE

Ensure stock inventory with the logistics and finance manager
Inform the program teams of the arrival of products in stock

DISTRIBUTIONS

Seek donations for the creation of kits
Ensure the packaging of kits, transport and storage of kits prior to distributions
Travel to the field to participate in the distribution of kits

ACCOUNTING

Assist the logistics and finance manager in all accounting tasks:

Collect and compile all individual bank card tracking (journals) for their area
Check and archive supporting documents
Compile journals, check the consistency of analytical information and the correct allocation of expenses
Gather all elements of the accounting pack for monthly sending to the logistics and finance manager: accounting journals / supporting documents / bank reconciliation / cash inventory / reading document.
Contribute to the monthly and annual accounting closing

FINANCIAL MANAGEMENT

Participate in the verification of the mission’s budget monitoring
Cross-check the OFU (Operational follow-up) and LFU (Logistics follow-up) with the entries made in accounting
Assist in the preparation of financial audits

GENERAL

Participate in weekly and monthly meetings of the office and the various departments worked on
Provide support to all areas according to requests
Ensure the archiving of logistical and financial documents for your area
Participate in the creation of monthly logistical and financial packs
Your profile

Coming from a background in humanitarian logistics, accounting and/or financial management, project management, development, international relations, political science
Excellent knowledge of the Microsoft Office package (mainly Word and Excel)
Very good analytical and writing skills
Good synthesis and prioritization skills
Proactivity and critical thinking
Organization and anticipation
Interpersonal skills
Ability to work under pressure
Interest in the context: access to water on French territory
Commitment to the principles and work of Solidarités International
Class B driving license required
If you will offer the following conditions

Work-study contract or internship with mandatory agreement.
Compensation: according to the current salary
Public transport covered at 50% by SOLIDARITES INTERNATIONAL
Restaurant vouchers at €8.90 / actual day of internship, with participation of SOLIDARITES INTERNATIONAL at 60%

MAIN OBJECTIVES OF THE TRAINING

Discover a mission within an NGO and understand the relationship between headquarters, coordination and the field
Discover activities in the field through trips to mainland France to the different intervention sites
Discover the different professions in the field
Understand how a mission works and its constraints
Understand the relationships between the different humanitarian actors
Discover and put into practice the different purchasing procedures
Put project monitoring management into practice
Discover the different financial monitoring tools

How to apply

Do you recognize yourself in this description?

If so, send us your CV and cover letter!

Applications containing only CVs will not be considered.

Solidarités International reserves the right to close a recruitment process before the deadline. Thank you for your understanding.

And to find out more about Solidarités International: www.solidarites.org

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Solidarités International (SI) is committed to preventing and combating any type of abuse—any act of sexual exploitation, abuse, and/or harassment (SEAH) against members of beneficiary communities or its employees, harm to persons and/or property, fraud, corruption, undeclared conflicts of interest, or the financing of activities that violate human rights—that may be perpetrated in the context of its operations. SI has a zero-tolerance policy for any type of abuse, particularly acts of SEAH.

Solidarités International is a fair-trade employer that combats all forms of discrimination. SI will never request any compensation for participating in a recruitment process.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

Free Fields 2

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements