JOB DESCRIPTION

The Staff Assistant (IKM/TOPFAS-NCOP Operator) is responsible for the routine collection and distribution of information, for operating the G3 Functional Area Services and helping G3 staff in their use.

2. Principal Duties
The incumbent’s duties are:

As IM:

– Collects and disseminate all Current Plans tasks related information internally and externally

– Develops and maintains internal information sharing board/portal for IM

– Coordinates Current Plans IM issues externally.

– Coordinates with IKM/DOM

– Coordinates all Current Plans tasks, taskers status

As TOPFAS/NCOP operator:

– Contributes the RGP (Recognized Ground Common Operational Picture)

– Contribute to plans/orders development

– Develops BSM annex

– Coordinates BSM with HHQ and sub-ordinate commands (NCOP/LC2IS)

– Contributes to Targeting BR events

– Coordinates with ALE and GLE

– Coordinates with G2/GEO

– Collects and disseminate map materials within the branch

– Contribute to land activities synchronization

3. Special Requirements and Additional Duties
The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract

May have to travel on duty or deploy within and without NATO area for up to six months in any eighteen month period.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as No Risk.

4. Essential Qualifications
a. Professional/Experience
(1) Land Operations (Combined Arms) Planning

Activities related to the planning in all aspects of Land Operations.

Skill Level (Assist)

Works under routine direction. Uses limited discretion in resolving issues or enquiries. Works without frequent reference to others. Interacts with and may influence immediate colleagues. May have some external contact with customers, suppliers and partners. May have more influence in own domain. Performs a range of work activities in varied environments. May contribute to routine issue resolution. Understands and uses appropriate methods, tools and applications. Demonstrates a rational and organised approach to work. Identifies and negotiates own development opportunities. Has sufficient communication skills for effective dialogue with customers, suppliers and partners. Is able to work in a team. Is able to plan, schedule and monitor own work within short time horizons. Absorbs new information when it is presented systematically and applies it effectively.

(2) Information governance

The overall governance of how all types of information, structured and unstructured, whether produced internally or externally, are used to support decision-making, business processes and digital services. Encompasses development and promotion of the strategy and policies covering the design of information structures and taxonomies, the setting of policies for the sourcing and maintenance of the data content, and the development of policies, procedures, working practices and training to promote compliance with legislation regulating all aspects of holding, use and disclosure of data.

Skill Level (Assist)

Works under routine direction. Uses limited discretion in resolving issues or enquiries. Works without frequent reference to others. Interacts with and may influence immediate colleagues. May have some external contact with customers, suppliers and partners. May have more influence in own domain. Performs a range of work activities in varied environments. May contribute to routine issue resolution. Understands and uses appropriate methods, tools and applications. Demonstrates a rational and organised approach to work. Identifies and negotiates own development opportunities. Has sufficient communication skills for effective dialogue with customers, suppliers and partners. Is able to work in a team. Is able to plan, schedule and monitor own work within short time horizons. Absorbs new information when it is presented systematically and applies it effectively.

b. Education/Training
(auto-generated based on the grade and the NATO Occupational Codes)

Higher Secondary education and completed higher vocational training in library, information science, management information systems, computer science or related discipline leading to a formal technical or professional certification with 3 years function related experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related experience.

The additional job specific qualifications and experience is described under Professional/Experience paragraph (4/a). In case of ambiguity the required job specific experience have priority over the standard education and training levels and experience described here.

c. Language
English – SLP 3333 – (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

d. NATO Occupational Codes
5MLB – Land Operations (Combined Arms) Planning

50322I – Information governance

5. Desirable Qualifications
a. Professional Experience
b. Education/Training
Experience/deployment in NATO led operations

Work experience in NATO staff

• LC2IS Information Management (CCC-ET-32269) provided by NATO Communications and Information Academy (NCI Academy)

c. Language
None specified

6. Attributes/Competencies
a. Personal Attributes
The incumbent must be very logical and capable of handling a myriad of details. (S)he must be tidy, rule-abiding and adaptable to changing directions. The post holder must also be resistant to stress and able to work overtime when needed.
Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements