JOB DESCRIPTION

OBJECTIVES OF THE PROGRAMME

The goal of WHO’s presence in countries, territories and areas is to develop a two-way collaboration between the secretariat and countries, territories and areas, by supporting them to reach national health goals and contribute to global and regional public health action. WHO utilizes the Country Cooperation Strategy (CCS), a key element of the country Focus strategy, as a strategic management tool to create synergy and alignment between WHO leadership priorities and national health policies, strategies and plans as well as United Nations Development Assistance Framework (UNDAF). Creating this synergy and alignment will be essential to advance WHO’s organizational effectiveness and ensure WHO’s relevance at country level.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

Monitor on-going shipments, pipeline information, insurance claims and other data, identify and brief supervisor of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc and recommend solutions / corrective actions to lnitiate clearance process which includes but not limited to timely submission of requests with relevant Ministry upon receipt of complete documents of shipments procured internationally.
Evaluate quality, quantity and safety of the Intenational shipments and arrange for their distribution and delivery.
Aligne with the local procurement process and follow up with relevant project officer (s) as well as with suppliers/service providers to ensure compliance with WHO guidelines and to achieve best value for money.
Generate different POs i.e. Imprest and GES to accomplish assigned tasks.
Oversee the organization’s warehouses and ensure proper storage of received goods as well as accurate data entry in LSS to generate weekly and monthly reports.
Arrange and ensure the timely delivery to local partners including INGOs, NGOs, and government departments.
Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities.
Follow-up and ensure that goods are promptly cleared and delivered to the right recipients and that appropriate receipts are received;
Collaborate with counter parts in different pans of country to make sure unified and updated stock and inventory• reports are correct at all levels.
Provide regular and ad hoc reports on the progress and movement of shipments of goods.
Make sure that the soft and hard archive in all level is well kept and organized
Verify the administration and finance activities under the logistic such as validation of the invoices, verification of daily expenditures, coordination with the warehouse logistician for the maintenance of the Warehouse based on the WHO standards.
REQUIRED QUALIFICATIONS
Education

Essential: Completion of secondary education, supplemented by training in the field of supply/logistics/procurement. Valid driving license..
Desirable: University degree in business administration, logistics management or related field is an asset.

Experience

Essential: At least eight years of related experience in the field of supply/logistics and/procurement
Desirable: Relevant experience in the UN system

Skills

Sound organization skills;
Stress and time management skills.
Good knowledge of WHO systems, procedures and practices.
WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

https://cdn.who.int/media/docs/default-source/who-careers/who-enhanced-competence.pdf?sfvrsn=aae66472_3&download=true

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable:

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements