JOB DESCRIPTION

Description

United Nations Development Programme is hiring a Associated with acquisitions.

Project description
UNDP works in some 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and promote resilience so that countries can maintain progress.As the United Nations Development Agency, UNDP plays a fundamental role in helping countries achieve sustainable development objectives.UNDP staff is linked for a common purpose: to help countries and communities around the world;and pursue peaceful and prosperous lives, lived in harmony with the planet.

UNDP Guatemala, according to the strategic priorities agreed in the country program document (DPC) for the 2022-2025 period is the United Nations Organization that contributes to national efforts towards sustainable, resilient, equitable and inclusive development, using a participatory and innovative approach.This has implied an increase in alliances with cooperation partners, within the United Nations system and with national and local institutions, and with civil society networks and communities.

The strategic priorities of UNDP are

Strong institutions: UNDP provides technical support to inter -institutional coordination mechanisms led by national institutions in social and economic cabinets, integrated rural development and science and technology alliances.It works on the promotion of innovation in the use of technology, data generation, the development of information systems and gender analysis to strengthen evidence -based decision -based decision making.
Peace, Security and Justice: UNDP supports the strengthening of state institutions that work to increase citizen security, access to justice and the transformation of conflicts.
Promotion of resilience for adaptation to climate change: UNDP works to strengthen inter -institutional and intersectoral coordination platforms for development planning, adaptation to climate change and mitigation, biodiversity management and protected areas, food security and disaster risk reduction.
Sustainable and inclusive socioeconomic development.UNDP is working to strengthen the National Social Protection System, using a gender perspective and prioritizing the vulnerabilities that people face in crisis and shock situations.Coordination, collaboration and alliances are promoted with other public institutions, the private sector and civil society organizations for effective territorial coordination and the regional exchange of best practices.

Work scope
Under the direct guidance and supervision of the UNDP Procurement Management, the acquisition associates, directs the execution of the assigned projects/s services, guaranteeing its effectiveness, transparency and integrity.

The acquisition associate works in close collaboration with the Procurement Unit team, the Equipment of Operations, Programs and Projects of the Office in the country and with the staff of the UNDP headquarters to solve complex issues related to the acquisitions and the supply of information.

UNDP adopts a portfolio approach to accommodate the changing business needs and take advantage of links between interventions to achieve their strategic objectives.Therefore, UNDP staff is expected to work in all units, functions, equipment and projects in multidisciplinary teams in order to improve and allow horizontal collaboration.

Among the main functions and activities that the AA will carry out and/or support, according to the ranges of responsibility, are:

3.1 Manage and support the application of innovative and sustainable contracting strategies and policies that conform to the principles of equity, integrity and transparency to achieve the best value for money.

Guarantee the full conformity of acquisition activities with the rules, regulations, policies and strategic priorities of UNDP through the application of effective internal controls and the correct functioning of the client -oriented information management system.
Prepare/establish internal standardized operational procedures regarding acquisitions, plan the business acquisition processes of the CO and help manage workflows in the acquisition unit in coordination with the supervisor.
Carry out investigations to contribute to the formulation and application of the office contracting strategy in the country, which includes bidding and evaluation processes, contract management and contractor, legal considerations and payment conditions;and strategic hiring, which includes the supply strategy, selection and evaluation of suppliers, quality management and cost reduction strategies.
3.2 Organize the processes of acquisition of the CO, project/s and collaborate with other SNU agencies in coordination with the supervisor.

Consolidate the acquisition plans for the office and the projects, and supervise its application for the office and the projects of the country.
Organize the acquisition processes, including the preparation and realization of the RFQ, ITB or RFP, the reception of budgets, offers or proposals, their evaluation, the negotiation of certain conditions of the contracts in full compliance with the rules and regulations of the UNDP.
Prepare purchase orders and contracts inside and outside Quantum, as appropriate, prepare recurring purchase orders for the hiring of services, create suppliers in Quantum.Buyers profile in Quantum.
Apply the internal control system that guarantees that purchase orders are properly prepared and sent.Appropriate corrective actions in orders with budget check errors and other problems.
3.3 Ensure the application of the contracting strategy and electronic contracting tools, focusing on achieving the following results:

Prepare and update supplier lists, application of the selection and evaluation of suppliers.
3.4 Ensure the organization of logistics services focusing on achieving the following results, when applying:

Organize trips, including the purchase of tickets, the DSA calculation, the preparation of orders, the shipping organization, the maintenance of vehicles and the conferences organization.
Timely realization of diets, travel agencies, vehicle maintenance, hotels and conferences facilities.
3.5 Ensure the facilitation of the creation and exchange of knowledge in the implementing unit, focusing on achieving the following results:

Organize training courses on acquisitions for staff/s personnel.
Synthesis of the lessons learned and of the best practices in matches.
Solid contributions to knowledge networks and practice communities.
3.6 The holder performs other functions within its functional profile that are considered necessary for the efficient operation of/L and the organization.

Institutional Agreement
The Procurement Unit (UA) is a service area within the Operations Unit.The AA will work under the supervision of the UA manager.

Culmination
Essential competences

RESULTS ACHIEVEMENT- Level 1:Plan and monitor your own work, pay attention to details, delivers quality work in the established limits.
Innovative thought- Level 1:It has an opening to known creative ideas/risks, solves problems in a pragmatic way, makes improvements.
Continuous Learning- Level 1:He has an open and curiosity, he shares knowledge, learns from mistakes, asks for feedback.
Adapt with agility- Level 1:It adapts to change, manages ambiguity/uncertainty in a constructive way, it is flexible.
Act with determination- Level 1:It shows determination and commitment, capable of responding calmly to adversity, confident.
Commitment and Association- Level 1:Demonstrates compassion/understanding towards others, forms positive relationships.
It favors diversity and inclusion- Level 1:Appreciate/respect the differences, recognizes unconscious biases, confronts discrimination.

Transversal competitions

Corporate address and strategy

Corporate vision: Ability to understand and address a corporate situation so that it can lead to a good result.Knowledge and understanding of the operational frameworks of the organization and ability to issue successful judgments and make quick decisions within these frames.
Effective decision making: Make decisions in a timely and effective way based on authority, the area of ​​specialization and the resources of each.
Corporate management

Customer management and satisfaction: Ability to respond timely and properly with a sense of urgency, provide consistent solutions and offer specific and/or quality solutions to meet and understand the real needs of customers.Contribute to the development of customer service strategy.Find ways to add value beyond the immediate requests of customers.Ability to anticipate the needs and future concerns of customers.
Risk management: Ability to identify and organize actions around mitigation and proactive risk management.

Technical competences

Operations: Acquisitions

Data analysis: Ability to extract, analyze and visualize acquisition data in order to obtain significant perspectives and contribute to effective decision making.
Strategic hiring: Knowledge of concepts, principles and methods of strategic supply, and ability to apply them to strategic or practical situations.
Procurement management: Ability to acquire goods, services or works of an external source.

Required skills and experience

Education

Secondary Education Title (Media/Diversified Level) is a requirement.
University studies (degree or engineering level) in business administration, international relations, industrial engineering, or related areas, may be considered favorably, but are not a requirement.
The level 3 of Cips is very desirable for this position and the candidates who have this level at the time of the application will have a clear advantage.If the desired certification is not available at the time of hiring, it must be obtained within one year from the hiring.The candidates who have a CIP certification of any lower level at the time of the application will have a proportional advantage.

Relevant work experience

Minimum seven (7) years (with secondary education) or four (4) years (with a degree or engineering title) of relevant experience in the administrative area at national or international level.
At least three (3) years of relevant experience in acquisitions of goods and services in international organizations and/or the public sector.
Experience in the use of computers, software packages (MS Word, Excel, among others) and knowledge of automated acquisition systems
Experience in web -based management systems management.(Highly desirable in the ERP system).

Desirable skills and competences

Knowledge of monitoring and evaluation tools.
Knowledge and experience in project management that require strict compliance with procedures.
Knowledge and experience in the management of automated tools for the management of procurement and electronic offers by applying UNDP’s standards and acquisition regulations.
Experience in acquisitions that contain complex and high value requirements, in any of the following areas: civil works/construction projects, information/communication technology, complex services or participation in civil society, will be an advantage.

Languages

Fluency in Spanish is required.
English language: intermediate.

Important information for applicants
All positions in the NPSA categories are subject to local hiring.

Equal opportunities
As an employer who offers equal opportunities, UNDP values ​​diversity as an expression of the multiplicity of nations and cultures in which we operate and, as such, we invite everything to the qualified candidates of different origins to apply to the different roles in our organization.Our employment decisions are based on merit and suitability for the position, without any discrimination.

UNDP is also committed to the creation of an inclusive work environment where all personnel are empowered to contribute to our mission, be valued, can prosper and benefit from job opportunities open to everything.

Sexual harassment, exploitation and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority.Therefore, all the selected candidates, go through exhaustive verifications and are expected to adhere to the respective standards and principles.

Right to select multiple candidates
UNDP reserves the right to select one or more candidate from this vacancy ad.We can also keep the applications and consider the candidates to apply to this position for other similar positions in the UNDP with the same level and with position descriptions, experience and similar academic training requirements.

Scam alert
UNDP does not charge any fee at any stage of its recruitment processes.For more information, visitwww.undp.org/scam-alert.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements