JOB DESCRIPTION

Description

Open Society Foundations is hiring a Administration Officer to

Administration Officer. Nairobi. Posting Date: 06/13/2025. Deadline: 06/26/2025

Role Title:Administrative Officer

Contract Type:Regular

Reporting To:Associate Director

Program/Department/Unit Name:Programs

Location:Nairobi, Amman, Colombo

Team Name:Office of the President

Role Purpose

Responsibilities of this role could includelogisticssupport, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.

Key responsibilities

Manage a wide range of administrative and executive support tasks, including events management andlogisticssupport.

Assistwith events management, workshops, and other logistical aspects, with limited supervision.

Support the President with administrative functions, including coordinating schedules, travel arrangements, planning complex stakeholder meetings/events, and researching/arranginglogistics.

Serve as a critical communications liaison between the Office of President, and the OSF Network as a whole, exercising considerable discretion and working under limited supervision

Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas andlogisticsnotes, presentations, and reports as needed

Take notes in meetings and supports project management asrequired.

Support management of contracts and vendors for local outsourcing where needed to ensure alignment with global policies

Perform other tasks and responsibilities asrequired,demonstratingresourcefulness and self-motivation with the ability to work independently and creatively solve problems.

The ideal candidate(essential criteria)

Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace

Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity

Willingness to adjust working hours to include calls and discussions with colleagues and vendorslocatedin various geographic regions

Commitment to continuous learning and growth in the areas of diversity, equity, inclusion,antiracismand social justice

Managing Change – Ability and skill todemonstratea change mindset as well as plan, execute andmonitoractivities during times of change whilst keeping performance levels up

Able to build consensus with diverse audiences/stakeholders

Possesses cultural sensitivity to work respectfully and effectively in different settings

What we offer

Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.

Excellent benefits andperksto promote well-being and a healthy work-life balance, including:

Generous time off, as well as our standard Open Society close at year-end (where vacation days are notrequired) and flexible work arrangements.

Employer-paid health insurance*and dental plansfor individuals and families (no employee contributionrequired).

Exceptional retirement savings plan (non-contributory for employees) and life insurance.

Progressive paid parental leave, reproductive and family planning support, and much more.

A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

Description of the organization

Open Society Foundations aim toestablishvibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizesgrantmakingaround specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly toemergingneeds. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.

Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.

Additionalinformation

Open Society Foundations is committed to building an inclusive workforce that reflects the communities we serve. We actively seek applications from talented individuals across all backgrounds, identities, and life experiences. Each candidate is evaluated solely on their unique qualifications without regard to race, age, sex, religion, ethnic origin, nationality, gender, sexual orientation, disability, pregnancy, or any other legally protected characteristics.

We are committed to providing reasonable accommodations for candidates with disabilities.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements