JOB DESCRIPTION

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Facilitate the issuance of permits, clearances, and other authorizations for incoming shipments and assets.

Coordinate and process visa requests and residency permits for international staff, including invitation letters and follow-up with relevant authorities.

Maintain and update a tracking system for visa and permit statuses, proactively initiating renewal actions.

Coordinate with clearing agents and government offices to ensure smooth processing of customs documentation for WFP imports and staff belongings.

Personally receive international staff at the airport and ensure briefing and safe transportation.

Maintain accurate and up-to-date records of all protocol transactions, permits, and contacts.

Liaise with counterparts at relevant ministries, including scheduling meetings, distributing agendas, and confirming logistics for high-level visits.

Arrange VIP lounge bookings for senior WFP officials and ensure timely submission of requests.

Provide weekly and monthly updates to the supervisor and head of unit on ongoing and completed tasks.

Record and manage correspondence with authorities and partners.

Monitor relevant policy or legislative changes affecting WFP operations and advise the supervisor accordingly.

Perform other administrative tasks, if required.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education Or University degree ( Diploma/Bachelors) in the related functional area is desirable.

Experience: At least four (4) years of progressively responsible experience in administrative, protocol, consular, or liaison work with government institutions, international organizations, or embassies, Or University Degree ( Diploma/Bachelors) with a minimum of two (2) or more years of relevant experience

Knowledge & Skills:

Good knowledge of protocol practices, visa/permit procedures, and administrative regulations in Somalia.

Strong interpersonal skills with the ability to establish and maintain effective working relationships with officials.

Ability to work under pressure, manage priorities and tight deadlines.

High sense of responsibility, integrity, and confidentiality.

Proficiency in MS Office (Word, Excel, Outlook);

Strong organizational and record-keeping skills.

Language: Fluency in oral and written communication in English and Somali.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

Once your profile is completed, please apply, and submit your application.

Please make sure you upload your professional CV in the English language

Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements