ADB: Procurement Assistant – Manila

  • Location:
  • Salary:
    negotiable / YEAR
  • Job type:
    FULL_TIME
  • Posted:
    1 month ago
  • Category:
    Procurement, Supply and Logistics
  • Deadline:
    02/07/2025

JOB DESCRIPTION

 

Your Role

As a Procurement Assistant, you will (i) provide advanced operational support to the procurement-related work of the division, such as consultant recruitment, and monitoring and evaluation of technical and financial proposals; (ii) review and post procurement notices; (iii) assist in reviewing bidding documents and bid evaluation reports (iv) support departmental tasks such as coordinating meetings, and organizing seminars; (v) act as project analyst for PPFD Technical Assistance (TA) projects; and (vi) initiate consultant contract negotiations and finalize and send initial contracts to consulting firms upon clearance from Procurement Specialist.

You will:

Perform a combination of the following transactions and/or clearly defined areas, depending on the assignment or instructions from supervisors:

Review and post procurement notices on ADB’s website.
Assist in reviewing bidding documents and bid evaluation reports
Arrange Consultant Selection Committee (CSC) meetings and taking minutes of the meetings
Process consultant recruitment checklists
Issue Requests for Proposals (RFP) to shortlisted consultants, monitoring communications with shortlisted consultants, issuing clarifications to the RFPs, from time to time
Initiate contract negotiations and help in the preparation and finalization of negotiated contracts
Monitor and update the Consultant Recruitment Activity Monitoring
Process Individual/Staff Consultant requests and help administer consulting contracts as may be required by the supervisors.
Alert the Corporate Services Department of incoming proposals for monitoring of the proposal submission deadline; assist the supervisors in evaluating technical proposals submitted by consulting firms by checking the qualifications of the proposed experts against ADB’s guidelines; distribute technical proposal copies to the CSC members; maintain custody of the evaluated proposals; and return unopened financial proposals to consultants at the end of the selection process.
Assist supervisors in procurement and portfolio management activities.
Ensure that all correspondence and documents relating to loan, grant and TA processing, implementation and administration are prepared promptly and observing ADB standards; prepare draft replies to more routine queries; monitor the status of unanswered correspondence; and ensure that documents are handled promptly, and confidential documents are secure.
Assist PPFD Procurement Specialists in the processing, implementation and administration of PPFD TA projects; ensure that eOps, SovOps and mainframe are always up to date; process requests for recruitment of consultants; review and process consultant claims, contract variations, cash advances, payments, and liquidation; and administer TA projects, including extension of TA completion dates and closing of accounts of completed TAs.
As necessary, provide administrative assistance, for consulting, procurement, portfolio management, and capacity building activities handled by supervisors; and provide guidance to junior procurement assistants on PPFD office procedures and guidelines.
Assist organizing PPFD seminars; prepare slides and other visual aids; help with multiple activities for assigned seminars by preparing resource materials, arranging venues, guest speakers, participants and receptions for participants; and arrange seminar facilities required for in-house presentations of supervisors and PPFD guest speakers.
Perform other tasks as assigned and reflected in the incumbent’s workplan.
Qualifications

You will need:

Bachelor’s degree in business administration, commerce, management, accounting or other relevant discipline.
At least 5 years of relevant professional experience.
Working knowledge of assigned area.
Excellent written (including report-writing) and communication skills in English.
Proficient in spreadsheets and required information technologies.
Liaise and work with staff within own work location.
Able to work with teams as a constructive team member.
Knowledge of common computer applications and familiarity with database management systems and other similar systems.
Demonstrate positive communication and interpersonal skills in a multicultural and diverse professional environment.
Good contract negotiation skills.
Please refer to the link for ADB Competency Framework for Technical Local staff, level 1.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

Paid leave (including parental)
Medical and health benefits
Life and other insurance plans
Staff development
Retirement plan
Housing and education allowance (if applicable)
Expatriate benefits (for international staff)

Additional Information

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff’s particular blend of skills and experience in the foreseeable future; and (b) Staff’s performance is satisfactory and they are suitable for further employment.

 

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements

This job has expired.