JOB DESCRIPTION

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OBJECTIVES OF THE PROGRAMME

The Administrative Services Unit (ASU) is responsible for providing operational and administrative support to all regional staff in the areas of travel, transportation, meeting management, assets and inventory tracking and management, registry and logistic services, staff security and safety, building and grounds maintenance and other related services.

The primary objective of the security function under Administrative Services Unit within the Division of Business Operations & Solutions Lab (BOS), encompassing both regional and country offices, is to ensure the comprehensive protection of all physical and digital assets. This includes safeguarding buildings, equipment, sensitive information, and the security of all personnel from any form of theft, damage, or unauthorized access. The security function
aims to create a secure environment that supports the WHO mission and operations by effectively managing risks, ensuring strict compliance with relevant laws and regulations, and maintaining operational / business continuity.

Additionally, the function is dedicated to fostering a culture of security awareness and preparedness among all personnel, while implementing monitoring and reporting systems to identify and address vulnerabilities and respond to incidents promptly. Adherence to the United Nations Department of Safety and Security (UNDSS) principles is paramount, ensuring that all security measures align with the established guidelines and frameworks of the UN Security Management System (UNSMS) to facilitate safe and effective operations in the Western Pacific region.

DESCRIPTION OF DUTIES

1. Closely monitors and regularly assess security operations in WPRO, particularly in higher risk areas and those with potential of any form of crisis.

2. In collaboration with UN Department of Safety & Security (UNDSS) and the ASO; evaluate and monitor existing security measures for the safeguarding of staff, visitors, WHO property and premises.

3. Disseminates key reports from other sources, particularly DSS and other security networks, to the concerned offices and mangers.

4. Monitor adherence to UN Security Management System procedures and practice; identify gaps and recommend solutions and/or arrange for their improvement.

5. Review and monitor the premises security for the safeguarding of staff, provide briefing on any new security measures and instructions.

6. Support the operations and management of the Warden System, including the conduct of exercises and administer the Emergency Communications System.

7. Participate in organizing and delivering security briefings and training courses on security awareness and preparedness in his/her area and arrange for security briefings for newly appointed staff and visitors.

8. Report security incidents affecting WHO staff, offices and assets and assist the ASO in investigations, preparation of security reports in a timely manner according to UNSMS guidelines.

9. Attends security cell meetings and other security-related activities of UN for the region and participate in inter-agency coordination and workshops

10. Respond to staff security emergencies, provide general administrative assistance in the WHO security office and perform other security-related duties as required.

11. Establish and maintain effective relations, cooperation and liaison with local authorities and UN security cell members on issues of security.

12. Maintains required databases such as updated guidelines, measures, standards and policies, staff lists, etc.

13. Timely initiate and finalize action for security clearances for internal and external travel of staff and visitors.

14. Produces regular security operations reports and submits the same to concerned offices and managers.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in security management.
Desirable: University degree with focus on security management and/or business administration, international relations, social sciences or related field is an asset.

Experience

Essential: At least eight years of relevant experience in security operations and management
Desirable:Relevant experience in the UN system

.

Skills

– Excellent ability to work and deliver quality results in pressing situations and conflicting priorities.

– Ability to effectively train and provide guidance to other staff.

– Stress and time management skills with a good sense of urgency.

– Knowledge of UN field security operations and policies is an asset.

WHO Competencies

Enhanced WHO Global Competency Model:

who-enhanced-competence.pdf

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Very good knowledge of English.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

Work might involve exposure to minor risks and requires vigilance to possible hazards/risk factors.

Proficiency in Microsoft Office

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 979,963 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO”s operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO”s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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  • Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that:
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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements