Background

Projet Intégré de Lutte contre les Inondations et le renforcement de la Résilience (PILIER) follows on from the floods of 2022, which caused considerable damage to infrastructure in towns and villages, to irrigated areas along the Logone and Chari rivers, and extensive damage in 18 of the country”s 23 provinces, including N”Djamena, where it was estimated that by mid-November 2022, 110 square kilometers of N”Djamena and its immediate surroundings were under water. The floods affected 1,426,948 people nationwide in 237,317 households, destroying 149,900 homes, disrupting water sources and submerging 325,184 hectares of agricultural land (MATHU, 2022). An assessment of post-flood recovery needs carried out with UNDP support estimated the cost of flood damage and losses at over 231,913,000,000 FCFA, or around 387,000,000 USD.

Thus, the Government of Chad has obtained a grant of 150,000,000 USD from the World Bank to finance the “Projet Intégré pour la Lutte contre les Inondations et la Résilience Urbaine à N”Djaména” (PILIER), aimed at reducing the vulnerability of populations exposed to the risk of flooding through an integrated multi-sectoral approach targeting as a priority the areas most affected by the 2022 floods, while taking into account the imperatives of community development and capacity building of governance structures at both central and local levels.

More specifically, PILIER aims to (i) mitigate the negative impacts of flooding through green and grey infrastructure to protect vulnerable areas of N”Djamena from recurrent fluvial and pluvial flooding, and (ii) improve urban planning and management while taking flood risks into account by promoting climate-resilient community interventions and strengthening certain flood-related services.

PILLER comprises four components:

• Component 1 – Drainage and flood protection infrastructure focuses on mitigating the negative impacts of flooding through green and grey infrastructure to protect vulnerable areas of N”Djamena from recurrent fluvial and pluvial flooding.
• Component 2 – Urban Planning, Resilient Community Services and Intervention focuses on improving risk-informed urban planning and management, promoting climate-resilient community interventions and strengthening selected flood-related services.
• Component 3 – Project Management.
• Component 4 – Contingent Emergency Response (CERC).

Component 2 includes a sub-component 2.2 dedicated to strengthening flood-related urban services, with an emphasis on local community involvement. This sub-component encompasses two components: firstly, small-scale urban interventions targeting participatory flood protection at neighbourhoods’ level, and secondly, strengthening disaster preparedness and response mechanisms at city level.

Sub-component 2.2 of community interventions has been designed using a progressive approach and targeting the following interventions:

• The construction of climate-resilient basic infrastructure and urban services at community level to significantly reduce exposure to risk and vulnerability to disasters and climate change in urban areas.
• The implementation of a program of community interventions in support of a pre-established list of interventions. These interventions will be selected using a participatory approach based on a prioritization protocol and geographic targeting criteria to be developed and agreed with the Government.

All N”Djamena neighbourhoods will be eligible for these interventions, with a particular focus on low-income and climate-vulnerable areas.

The Government of Chad, through the Ministry of Land Management, Housing and Urban Planning (MATHU), has signed a partnership agreement with the UNDP office in Chad to implement the activities of this sub-component 2.2 over a provisional period of 48 months.

In this context, the UNDP Chad office is looking for a Procurement Analyst to facilitate a strategic approach to sourcing in all areas of procurement, supplies and logistics. He/she will ensure coordination and collaboration with the procurement team of the PILIER PMU.

Position Purpose

The Procurement Analyst will work under the strategic guidance and direct supervision of the DRR, Operations Manager, or Procurement Specialist. The Procurement  Analyst either supervises or is a team member of the CO Procurement Unit, and is responsible for effective delivery of procurement services to obtain best value for money.  S/he analyzes and interprets financial results and regulations, and provides solutions to complex procurement issues.  The procurement analyst promotes a collaborative and client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with Operations, Programme and project teams in the Country Office, Region, and UNDP HQ as well as with vendors and Government officials, to successfully deliver procurement services, provide solutions to complex procurement issues, and provide advisory support.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

Provide analytical inputs to the elaboration and implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls, and analyzes parameters in support of modifications to UNDP’s client–oriented procurement management system.
• Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
• Participate in and provide input to discussions on procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment.
• Conduct analysis and prepare proposals on the CO contract strategy, sourcing strategy, supplier selection, quality management, cost reduction strategies, and improvement in procurement processes in CO.

Advise and support management of procurement processes for CO, projects, and other UN Agencies.

• Analyze information as part of preparation of procurement plans for the office and projects; and monitor their implementation.
• Implement proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, and negotiation of certain conditions of contract implementation (including payment terms) in full compliance with UNDP rules and regulations.
• Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP, ACP).
• Elaborate proposals on procurement process monitoring systems and mechanisms to eliminate deficiencies in procurement, and implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems.
• Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform.

Implement a strategic sourcing strategy and e-procurement tools to find best values in the marketplace and align purchasing strategy to project and CO goals.

• Develop and manage rosters of suppliers.
• Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
• Develop Long-Term Agreements/Framework Agreements for more efficient category management.
• Manage and implement e-procurement system in CO.

Facilitate procurement knowledge building and knowledge sharing in CO, Region, UNDP and UN.

• Participate in organizing procurement training for the operations and project staff.
• Organize procurement training for vendors on e-procurement modules.
• Synthesize lessons learned and best practices in procurement.
• Make contributions to knowledge networks and communities of practice.
• Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

Competencies

• Core Competencies:

Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

• Cross-Functional & Technical competencies: 

Business Direction & Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management-Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment

Business Management-Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers” needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests Ability to anticipate client’s upcoming needs and concerns

Procurement-Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders.

Procurement-Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making

Procurement-Strategic Sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Required Skills and Experience

Education:

• Advanced university degree (master”s degree or equivalent) in Business Administration, Public Administration, Economics, Finance, or related field is required, or
• A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree .
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP is required.
• Experience managing large Procurement budgets in multiple currencies, such as USD/XAF/JPY/EUR etc. is a required.
• Experience conducting Procurement in volatile, crisis and post-crisis contexts such as Chad is required.
• Experience handling procurement for emergency response or humanitarian projects is required
• Practical experience in undertaking complex procurement processes (RFQ/RFP/ITB) is desirable.
• Practical experience in setting and managing LTAs and rosters is desirable.
• Experience in advising project personnel on various UNDP project procurement matters is a distinct advantage.
• Experience with the implementation of sustainable finance, private sector and multi-stakeholder partnerships related initiatives and working in global virtual teams is an asset.

Language:

• Proficiency in oral and written French language is required
• Proficiency in oral and written English language is an asset

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.