JOB DESCRIPTION

PLAN INTERNATIONAL

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to have Girls Standing Strong for Global Change. 

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Aswan, and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”. Driven by the overall purpose of PII and anchored on Plan International core values, bolder commitment to gender transformation and feminist leadership, program quality and influencing and a more vibrant and efficient operating model

DIMENSION OF THE ROLE

The purpose of the role is do the translation, data entry, and support sponsorship activities (filing SCs communications, processing SC communications, photographs in Child Data system and translating SCs communications) in order to keep an accurate and updated view of resources and beneficiaries as well as to properly feed Plan International central database. S/he will be responsible for organizing for the dispatch of all incoming and outgoing communication items.

The post holder will report to the Sponsorship Coordinator and will be responsible for the translation and data entry. He/she will be responsible for entering correct sponsored children and their families’ data as well as other sponsorship communication items into Child Data. Also, verifies and corrects entries, maintains records, performs general support duties as assigned. Position holder assumes the responsibilities given under the purpose and undertakes her/his regular tasks in accordance with a well-defined framework of policies and procedures under immediate supervision.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

• Translate the SCs communication from Arabic to English and vice versa.
• Data entry for the new enrolments and verify the data
• Ensure availability and timely submission of all communications for the assigned monthly caseload (To do list)
• Prepare and upload digital communications to Child Data website in due time.
• Coordinate with all sponsorship field officers (FOs) in opening new files for all Sponsored Children whose files are missing.
• Ensure that each Sponsored Child has updated archived file i.e. contains the correct SC questionnaires and other communications this is according to the agreed guidelines for the file content. (SCI, the last two SCUs, SCI photo, Community Map, consent form and SVR)
• Timely processing of Sponsored Children’s photographs in Child Data.
• Keep an updated tracker of cameras, batteries and tablets in custody of community volunteers.
• Acknowledge receipt and manage the distribution of gifts and sponsor letters to FOs/Community Volunteers ensuring they are safe and appropriate.
• Provide interpretation and simultaneous oral translation during meetings and sponsor visits.
• Acknowledge, download, print, translate and archive the digital communications sent by NOs from Child Data website on weekly basis.
• Check the content of communications received from FOs to ensure they are high quality of SC participation, with dialogue worthy and free of any inappropriate content.
• Prepare and upload digital communications from the field to Child Data taking into consideration the agreed communication quality
• Ensure that the child data system is up to date, including the validation of SC photos and other data (SCI/SCU annual update)
• Responsible for translating 100% OCC optional communication of assigned SCs
• Share with FOs any concerns in regards to the photos and/or data of SCs
• Assist in preparing and validating lists or other sponsorship documents to ensure they are error-free in regards to the language and format.
• Keep an updated tracker for the health & Education cases at the level of Program Area (PA)
• Receiving home visits reports from FOs and review for any updates came up on the child data.
• Shredding the cancelled sponsored child files and other files (communications, attendance sheets…etc.) after 2 years after getting approval.
• Responsible for any kind of archiving inside the Sponsorship department e.g (communications, updates, home visits, consent forms, SVRs, SC files)
• Updating the monitoring tool for new enrolments to avoid dual enrolments is a must.
• Prepare the farewell letters and graduation packages for the SCs and families to help in sponsors retention.
• Provide the support to the sponsorship program team whenever needed
• Support the area sponsorship communication officer in the monthly and quarterly updates and reports

Asset management.

• Ensure that Sponsorship respective assets for the respective area are being managed properly and are well-utilized.

Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensures that Plan Egypt contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

Qualifications

• A bachelor degree in Social Sciences, Development Studies or similar field.
• Minimum of at least three (3) years of relevant experience in the INGO environment
• Sponsorship experience with a proven record of success at a similar level preferably in an INGO sector.
• Experience in both translation and data entry.

Please click here to access the full Job description

Location: Egypt

Reports to:  Sponsorship Coordinator

Closing Date: 11th August 2025

This role is open to Egyptian Nationals only

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International”s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.