JOB DESCRIPTION

1. Conduct strategic planning and oversee all supply chain-related activities and support services for IOM’s  Country Office (CO) and UN Common Premises (UNCP) in close collaboration with internal and external stakeholders, as well as relevant units at IOM HQs.
2. Lead and supervise supply chain activities in the IOM CO and UNCP, including planning, budgeting, scheduling, procurement and the provision of goods and services, asset and facilities management, logistics information management, and reporting, while providing guidance and training to staff on relevant policies, rules, and regulations. Prepare and submit regular progress reports, statistical data and briefing notes.
3. Conduct logistics capacity assessments and market research to inform decision-making. Analyze statistical data and market trends to provide insights into commodity availability, production patterns, and local market developments.
4. Manage maintenance, repairs, remodeling, and renovation work for the UN Common Premises, including office facilities and preventive maintenance.
5. Establish cost-effective maintenance agreements with competent service providers where feasible.
6. Identify and assess supply chain bottlenecks (e.g., value stream mapping) and optimize processes to address gaps, ensuring the timely delivery of quality goods and services.
7. Oversee the review of procurement requests, identify service providers, and evaluate vendor performance in terms of quality, pricing, and timely delivery of goods/services. Maintain a pool of qualified vendors.
9. Oversee the bidding process, including solicitation of bids, quotations, and tender documents. Provide guidance on procurement transactions, ensure bidding processes are conducted transparently and in compliance with procurement regulations, analyze offers for conformity to requirements, conduct appraisals, select suppliers, confirm payment terms, and supervise purchase order processing to ensure proper authorization in line with the delegation of authority (DOA) matrix.
10. Liaise with UNDSS and relevant government departments (as applicable) to ensure the Common Premises meet UN safety, security, and regulatory standards.
11. Coordinate with the UNCP Management Committee on the operationalization of the UNCP in Bangladesh.
12. Establish and manage robust internal control mechanisms for supply chain processes to safeguard organizational assets and prevent fraud, while ensuring adherence to the organization”s administrative procedures, rules, and regulations.
13. Ensure timely submission of procurement, asset management, and other reports as applicable to the UN agencies participating in the common premises, Regional Office, and HQ as required.
14. Supervise, train, and mentor supply chain management staff, promoting their professional and career development while monitoring and evaluating their performance.
15. Represent the organization in UN inter-agency meetings and forums related to supply chain management and common premises. Collaborate with other agencies to share resources, achieve common goals, and implement UN global initiatives.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in managing diverse supply chain operations;
• Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers;
• Experience in supervising, training, managing, and developing capacity of large teams of co-workers;
• Experience working on complex projects with a demonstrated record of meeting deadlines;
• Experience within the International Humanitarian Field and within organizations of the UN Common System; and,
• Experience working on establishment and/or overseeing the UN Common Premises.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM”s system and processes as they apply to procurement and logistics;
• Sound knowledge of asset management processes and procedures;
• Excellent communication and writing skills with the ability to analyse complex problems and identify and convey clear, rapid solutions; and,
• Excellent level of computer literacy and good knowledge of ERP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, Russian, Spanish and French), Bengali and/or other local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.