JOB DESCRIPTION

BACKGROUND:

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners” peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country”s infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements.

Severe attacks on energy and critical infrastructure facilities leave millions of people without electricity, water or heating supply, struggling to access water, food, health services, materials to repair homes, among others. The continued attacks cause substantial damage to the country’s economy and agricultural production, and also affect the poorest countries worldwide.

UNOPS support to partners spans the humanitarian-development nexus from emergency response to building back better, across the housing, health, education, transport, energy and mine action sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country on its EU accession and in its achievement of the Sustainable Development Goals.

The primary role of Project Management Office (PMO) – Associate is to ensure Countries under the MCO comply with policies, processes and tools defined at Corporate and/or MCO level.

The Project Management Office (PMO) – Associate will ensure that project management policies, processes and methods are consistently applied in accordance with the organization standards, while acting as a member of the PMO Unit that leads the overall Project Assurance capacity within UAMCO.

The Project Management Office (PMO) – Associate will report to the Programme Management Office (PRMO) – Specialist.

The position can be based in one of our three offices — Kyiv, Kharkiv, or Mykolaiv — depending on the selected candidate’s preference/location.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners” peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners” peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and food crisis, large-scale destruction of the country”s infrastructure, and disruptions in the provision of critical services and degradation of social fabrics and communities’ ties, triggering one of the world’s most significant forced displacements.

On 24 February 2022, the military of the Russian Federation invaded Ukraine, with strikes across the territory of Ukraine. Since then, Russia’s invasion imposes a severe humanitarian and socio-economic toll, global energy and foo… [truncated] | RESPONSIBILITIES:

Functional Responsibilities Functional Responsibilities

The Project Management Office (PMO) – Associate will periodically review project…

 

The Project Management Office (PMO) – Associate will periodically review projects’ performances and help in identification of gaps in policies and practices; and support the development of corrective actions to improve projects’ performance.

… [truncated] | REQUIREMENTS: Competencies Competencies Competencies
Treats all individuals with respect; responds sensitively to differences and enc…
Treats all individuals with respect; responds sensitively to differences and enc…

Development and Planning Support the development of project proposals, ensuring compliance with UNOPS policies and procedures; as well as utilization of the right tools and templates. Assist in the establishment of Project Boards and ensure their effective functioning. Provide assistance during identification of engagement risks and appropriate mitigation measures. Assist project planning ensuring that a realistic timeline is established, covering DNP for Infra projects, with adequate floating time factored in. Follow up and ensure that handover from Business Development team to Project team is carried out as per the guide.

Set-up and closure Support project setup in oneUNOPSprojects, including project classification, advancing projects to operational stage, and expenditure forecasts. Monitor completion of project startup checklist by all new projects; and ensure proper project start ups in accordance with the PMM requirements. Ensure projects timely develop detailed implementation plans including procurement and procurement plans; and if required GESI plans, HSSE plans…etc. Monitor timely submission and implementation of closure plans by PMs Assist in project closure activities, including but not limited to tasks related to disposal of project assets, audits, evaluation…etc. Support timely operational closure of projects.

Monitoring, Reporting and supporting delivery Contribute to the development of standard tracking systems and tools to facilitate monitoring of project progress and performance. Support in tracking projects progress by ensuring that all projects submit status report and regularly update specific milestones and targets for the duration of projects; Assist periodic analysis of delivery data and share it with the Project team and Management as appropriate. Support the timely identification of potential risks and issues specific to delivery, and escalate and suggest mitigating measures to the PRMO Specialist. Monitor timely submission of client reports, exception reports and internal reports Help with the development of required monitoring and reporting templates and tools to be used by the project team.

Stakeholder engagement Assist in the management of communications across programmes and projects; and with other functional units, when applicable Contribute to development of stakeholder profiles and assist in development of external communications products Assist in timely and effective dissemination of project information to key stakeholders.

Quality Assurance Monitor compliance with UNOPS defined quality standards and processes across projects. Assist in coordination of quarterly assurance processes and other quality assurance initiatives. Monitor projects’ implementation of guidelines, procedures, templates and propose new ways of working based on regular review of practices Assist internal audit and ensure projects comply with audit requirements.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role… [truncated] | COMPETENCIES:

Education/Experience/Language requirements

Education/Experience/Language requirements Education/Experience/Language requirements

Education: Completion of higher secondary school with 6 years of relevant e…

Education: Completion of higher secondary school with 6 years of relevant e…

Education:

• Completion of higher secondary school with 6 years of relevant experience is required
• A bachelor”s or Master”s degree in project management, development studies, business administration, international relations, or related fields can substitute for some years of relevant experience.

Experience:

• Minimum six years of relevant professional experience in project management support function is required.
• Experience in PMO roles is advantageous
• Experience in successful implementation and/or oversight of projects would be an asset.
• Experience with the UN or other international organization is desirable but not mandatory.

Language Requirements:

• Fluency in English and Ukrainian (read, write and speak) is required.

Certification:

• PRINCE2 Foundation certification is highly desirable

 

Education:

• Completion of higher secondary school with 6 years of relevant experience is required
• A bachelor”s or Master”s degree in project management, development studies, business administration, international relations, or related fields can substitute for some years of relevant experience.

Experience:

• Minimum six years of relevant professional experience in project management support function is required.
• Experience in PMO roles is advantageous
• Experience in successful implementation and/or oversight of projects would be an asset.
• Experience with the UN or other international organization is desirable but not mandatory.

Language Requirements:

• Fluency in English and Ukrainian (read, write and speak) is required.

Certification:

• PRINCE2 Foundation certification is highly desirable

Education:Education:

• Completion of higher secondary school with 6 years of relevant experience is required
• A bachelor”s or Master”s degree in project management, development studies, business administration, international relations, or related fields can substitute for some years of relevant experience.
• Completion of higher secondary school with 6 years of relevant experience is required

Completion of higher secondary school with 6 years of relevant experience is required

• A bachelor”s or Master”s degree in project management, development studies, business administration, international relations, or related fields can substitute for some years of relevant experience.

A bachelor”s or Master”s degree in project management, development studies, business administration, international relations, or related fields can substitute for some years of relevant experience.
Experience: Experience:

• Minimum six years of relevant professional experience in project management support function is required.
• Experience in PMO roles is advantageous
• Experience in successful implementation and/or oversight of projects would be an asset.
• Experience with the UN or other international organization is desirable but not mandatory.
• Minimum six years of relevant professional experience in project management support function is required.

Minimum six years of relevant professional experience in project management support function is required.

• Experience in PMO roles is advantageous

Experience in PMO roles is advantageous

• Experience in successful implementation and/or oversight of projects would be an asset.

Expe… [truncated] | CONTRACT:

Contract type, level and duration

Contract type, level and duration Contract type, level and duration

Contract type: Local ICA Contract level: ICA Support 6 Contract duration: …

Contract type: Local ICA Contract level: ICA Support 6 Contract duration: …

 

Contract type: Local ICA
Contract level: ICA Support 6
Contract duration: open-ended, subject to satisfactory performance and availability of funds.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

The position can be based in one of our three offices — Kyiv, Kharkiv, or Mykolaiv — depending on the selected candidate’s preference/location.

 

Contract type: Local ICA
Contract level: ICA Support 6
Contract duration: open-ended, subject to satisfactory performance and availability of funds.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

The position can be based in one of our three offices — Kyiv, Kharkiv, or Mykolaiv — depending on the selected candidate’s preference/location.

Contract type: Local ICA
Contract level: ICA Support 6
Contract duration: open-ended, subject to satisfactory performance and availability of funds.

Contract type:Contract type: Local ICA
Contract level: Contract level: ICA Support 6
Contract duration:Contract duration: open-ended, subject to satisfactory performance and availability of funds. For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxhttps://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.
This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.
This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.
This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

The position can be based in one of our three offices — Kyiv, Kharkiv, or MykolaivKyiv, Kharkiv, or Mykolaiv — depending on the selected candidate’s preference/location.