JOB DESCRIPTION

E (most hardship)

Non Family with Residential Location

Non Family with Residential Location

Addis Ababa,Eth Fed Dem Rep

GS6

General Service

Reason

Regular > Regular Assignment

2025-12-01

August 15, 2025

Project Control Associate

Organizational Setting and Work Relationships
The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure.

It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office.

The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff.

Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Contribute to reviewing the internal control systems of implementing partners.
– Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
– Monitor that a complete record is maintained for all projects.
– Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
– Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
– Support timely project closure in coordination with the programme unit.
– Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
– Maintain professional relationships with implementing partners.
– Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
– Escalate IP issues to supervisors.
– Recommend acceptance or non-acceptance of IPRs and payment of installments.
– Contact implementing partners for project-related matters.
– Have unlimited access to financial and operational records relating to projects.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Accounting;
Auditing;
Business Administration;
Finance;
Project Management;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.

Functional Skills
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
FI-Financial auditing
MG-Project Management
PM-Project Assurance
RM-Risk Management
IT-ERP (Enterprise Resource Planning) Functional Knowledge
IT-Microsoft Office Productivity Software
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

1. Strong knowledge and understanding of policies and regulations on energy.
2. Good, knowledge of renewable energy, financial management, business development, regulatory and policy frameworks,
3. Sound experience of cost recovery systems, metering, energy audits and comparative analyses of fuel and energy systems is required
4. Extensive working experience with government authorities, development partners, civil, public and private sectors is an asset
5. Working experience in Complex, Emergency or Risk Duty Stations as well as the ability to deliver under pressure and stressful environments will is advantage.
6. The candidate must demonstrate, multi-sectoral teamwork and collaboration, planning and organization, and technical awareness skills.
7. French is mandatory, at least intermediate level in English is desirable, and knowledge of Arabic and local languages are an asset

French

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English

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Abéché is a Coordination Office. It coordinates protection and assistance programs for refugees in Eastern Chad. Eastern Chad is characterized by recurrent emergencies due to political instability in Sudan.

Almost all the refugees are of Sudanese origin. UNHCR provides protection and assistance in two ways:

• Direct implementation through its staff and/or commercial contracts.
• Implementation through partnership, with priority given to localization.

Funds committed by UNHCR for its activities, regardless of the method of implementation, must be verified. The aim is to ensure that they are used efficiently and effectively.

Project Control is responsible for the financial verification. The Project Control Associate should be able to help the Abéché Coordination Office to monitor the use of the funds made available to it. He/she will also have to help support the localization agenda through regular monitoring of national NGOs and their capacity building.

Living and Working Conditions:

Additional Qualifications

Skills

FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), FI-Financial auditing, IT-Computer Literacy, IT-ERP (Enterprise Resource Planning) Functional Knowledge, IT-Microsoft Office Productivity Software, MG-Project Management, PM-Project Assurance, RM-Risk Management

Certifications

Accounting – Other, Auditing – Other, Business Administration – Other, Finance – Other, Project Management – Other

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Only shortlisted candidates will be contacted.
Shortlisted candidates may be invited to undertake written and or oral test.

This position doesn”t require a functional clearance