JOB DESCRIPTION

‘PLEASE NOTE THIS VACANCY is ONLY OPEN FOR NATIONALS OF INDONESIA’

The Position:

Under the direct supervision of Programme Associate PM&E, the Programme Assistant delivers quality programme support services in UNFPA’s country programme and project planning, implementation, monitoring and evaluation, principally to internal but also external clients; mastering all relevant rules, guidelines, processes and procedures.

S/He will report to the Programme Associate, PM&E.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person”s potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

S/He will play an instrumental role in assisting UNFPA’s country programme and project planning, implementation, monitoring and evaluation, delivering quality programme support services to principally internal but also external clients, mastering all relevant rules, guidelines, processes and procedures.

S/He is client and results-oriented in service of the country programme. S/He also applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to UNFPA mandates in sexual and reproductive health, population and development, and gender-based violence and harmful practices, in the humanitarian-development continuum, and developing appropriate mechanisms and systems and ensuring compliance with procedures.

You would be responsible for:

Programme support

• Assists in the coordination and reporting of the programmes/projects planning, monitoring and evaluation including preparation of annual workplans and supporting project spot checks;
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics/ issues;
• Support the preparation of annual and quarterly project workplans, and arranges for relevant work planning meetings within the office and with counterparts;
• Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities;
• Support monitoring visits to project sites when required, arranging and coordinating incoming study tour visits when required.

Financial support

• Support budget revisions based on approved workplans and justifications, and monitors project budgetary commitments;
• Support checking and examines various project financial reports for accuracy and consistency against approved budgets;
• Takes required actions in order to support operational and financial closure of projects in line with UNFPA programming guidelines and NEX procedures.
• Assist in following up with implementation partners for the timely submission of quarterly FACE forms.
• Assist in preparation of purchase requisition for purchases and activities that require generation of purchase orders.

Administrative support

• Ensures that all official documents are prepared and kept in the project files for retrieval and archiving.
• Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records;
• Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
• Support facilitation of knowledge‐sharing between programme and operations clusters;
• Assist in drafting routine project related correspondence;
• Provides information to missions, visitors and other counterparts requesting.

Qualifications and Experience: 

Education:  

Completed Secondary Level Education required. First-level university degree in finance, public health, population, economics, demography and /or other related social sciences fields is desirable.

Knowledge and Experience: 

• Five years of relevant experience in programme/ project management.
• Knowledge on results based management
• Working in team
• Time management and multi-tasking ability
• Knowledge of asset management
• Knowledge of financial management
• Proven skills in communication and writing.
• Ability to express clearly and concisely ideas and concepts in written and oral form.
• Proficiency in current office software applications and corporate IT systems.

Language:

Fluency in verbal and written English and Bahasa Indonesia is required.

Required Competencies: 

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and workflow
• Planning, organizing and multi-tasking
• Managing financial processes
• Proficiency in current office software applications; good basic knowledge of finances and mastery of a series of financial and spreadsheet software.

Compensation and Benefits:

 This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA”s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants” bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.