JOB DESCRIPTION

Nationality: Under the JPO programme framework, the following position is open only to nationals of Canada. For detailed information on the JPO Programme and recruitment criteria, please visit https://www.undp.org/jposc

Organizational Context:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Director, Human Resources and direct supervision and guidance of the HR Specialist, Workplace Relations, the JPO will have regular meetings with the HR Specialist and other members of the HR team on topics of direct relevance. At the beginning of the assignment, a negotiated work plan will be developed, and will detail expected outputs and success indicators over the reporting period.

JPO Programme Components: 

Content and methodology of supervision: 
Establishment of a Work Plan: During the first month of the assignment, the Junior Professional Officer (JPO) will work jointly with the direct supervisor to finalize an agreed upon work plan. The final work plan will be discussed and mutually agreed to by the JPO and the supervisor. The supervisor will ensure timely and meaningful feedback is provided to support professional growth..

Evaluation: 
The Performance Management and Development (PMD) tool will serve as a primary platform to evaluate of the JPO’s performance.

Mentorship: mentorship is critical in the development and professional growth of the JPO and available through Structured Guidance and Supervision with the goal of gradually increasing responsibilities. Empowering the JPO to network with both peers and senior colleagues, and effective knowledge sharing.

Training components:
•    Participation in a UN Women Induction Course in New York
•    UN Women mandatory online training courses
•    Access to online training and learning resources of the Learning Management System to develop management skills as well as knowledge in specific technical areas in line      with the individual learning plan developed annually with the supervisor
•    Use of yearly JPO duty-related travel and training allocation (DTTA), as per the online DTTA guide
•    A significant amount of the JPO’s development will occur through guided experiences, which take place during the assignment.

Key Duties and Accountabilities

As focal point for SEA/SH, provide technical guidance, trainings and policies including :

• Act as the focal point for taskforces, internal and external, related to sexual exploitation and abuse (SEA) and sexual harassment (SH) and in this capacity liaise with          Executive Coordinator and Spokesperson on Sexual Harassment and Discrimination on key issues;
• Work closely with the HR Workplace Relations Specialist on training and development of awareness-raising material on ethics, standards of conduct and the prevention of sexual harassment and sexual exploitation and abuse;
• Support the response and development of action plan to the UN System-wide Sexual Harassment Survey;
• Support the development of a SEA action plan for 2019, based on the SEA surveys and SEA special measures report;
• Maintain SEA/SH briefing notes and presentations for different stakeholders including member states and boards;
• Support the development of communication and resources to support knowledge management, increased awareness and understanding of HR policies related to SEA/SH, standards of conduct, diversity and inclusion through consultation and engagement across the organization;
• Conduct trainings/guide personnel on Ethics and Code of Conduct at HR and field locations;
• Initiate and conduct trainings and awareness campaigns;

Draft and maintain resources related to workplace relations including:

• The implementation of UN Women related policies and procedures related to workplace relations;
• Prepare and maintain resources to help educate staff in respect of rights, responsibilities, code of conduct and difficulties associated with the workplace;
• Provide analysis and support to the HR Specialist on performance concerns, grievance resolution and disciplinary action;
• Provide administrative support to facilitate the work of external mediation and investigation bodies as appropriate, including the Ombudsman and Office of Internal Oversight Services:

Prepare reporting documentation and technical support:

• On the preparation of accurate and quality documentation, statistics and reports on the impact of the workplace relations services in UN Women;
• On the responses to queries from and attend meetings including with the Joint Inspection Unit of the United Nations system (JIU), the Audit Advisory Committee (AAC), internal and external audits on ethics, workplace relations matters as required;
• As Liaison with the UN Ethics office, as needed;
• On the development, implementation and the monitoring of the action plan 2019-2021 introducing measures to create a more inclusive and positive work environment
  The incumbent may be required to travel to UN Women regional and/or country offices;

Perform any other duties as assigned by supervisor as needed.

Competencies: 

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies 

• Demonstrates commitment to UN Women’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Produces qualitative, accurate outputs with considerable attention to detail, in a timely manner.
• Manages complexities, shifting priorities, and can work effectively without constant supervision.
• Knowledgeable application of policies, standards, protocol procedures and HR guidelines, rules and regulations to deliver accurate and effective client service.
• Maintains constructive, effective business relationships with clients and partners.
• Knowledge of SEA and SH prevention principles, standards, trends, and developments worldwide.
• Adheres to deadlines and follows up on time-bound issues.
• Maintains diplomacy, tact and strict confidentiality with internal and external partners and clients in a visible and sensitive process.
• Excellent written and verbal communication skills, including ability to present complex processes and issues clearly to a diverse audience.
• Organization skills (time management, efficient administration, multi-tasking and fast-paced).
• Ability to work under pressure within strict deadlines.

Proven ability to produce high quality written work within short timeframes.

Education

• A minimum of a Master’s degree or equivalent, preferably in Law, Labour Relations, Psychology or other relevant/similar field.

Experience, Knowledge, and Skills

• A minimum of 2 years, of work experience in staff engagement, workplace relations, workforce wellness, policy development.

Language Requirements:

• Fluency in English is required
• Knowledge of another UN official working language is an asset.

Nationality: Under the JPO programme framework, the following position is open only to nationals of Canada. For detailed information on the JPO Programme and recruitment criteria, please visit https://www.undp.org/jposc

Age Requirement: Maximum 32 years of age on 31DEC25

Attachments needed:
•    Copy of your passport
•    Copy of your Master degree

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.