JOB DESCRIPTION

A (least hardship)

Family

Family

GS6

General Service

Reason

Regular > Regular Assignment

2025-09-01

August 19, 2025

Data Policy Associate

Organizational Setting and Work Relationships
The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025, UNHCR will become a trusted leader on data and information related to refugees and other affected populations, thereby enabling actions that protect, include, and empower. The Strategy envisages data and information management functions in UNHCR carried out in a complementary and inter-linked manner between Headquarters Divisions and Services, Regional Bureaux, country operations and key external partners, as well as persons of concern. The Global Data Service (GDS) translates UNHCR’s data vision and strategy across the organization, through direct and indirect service delivery, coordination and collaboration, and advocacy to and with internal and external UNHCR stakeholders.
The role of the Data Policy Associate is to support corporate efforts to provide, disseminate, implement and monitor policies, guidance, norms and standards on UNHCR’s collection, analysis, storage, and dissemination of operational data and data management. This includes supporting efforts to develop secure and interoperable operational data systems and to advance data protection standards and the concepts of data protection/privacy by design and default.
The Data Policy Associate reports to a more senior Data Policy staff, such as a Data Policy Officer or Senior Data Policy Officer. Depending on the context, s/he may report to senior staff in other data-related functions, such as Information Management staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Support activities related to policies, guidance, norms, and standards related to operational data and data management.
– Provide inputs on internal policies and guidance on data, other internal policies and guidance with content related to data, and external guidance and agreements.
– Support reporting requirements, e.g., by tracking activities and coordinating inputs.
– Support efforts to ensure adherence to data protection frameworks, and engage with the HQ Data Protection Office (DPO) to raise issues and needs for guidance and norm-setting or revision.
– In collaboration with relevant entities, support activities to integrate policies, norms and standards into requirements for data systems and tools and, conversely, to elevate/formalize system requirements into guidance, norms, and standards.
– Participate in conducting research on issues of relevance to inform the development or revision of guidance and standards, considering both internal and external sources.
– Support the development of communication products and documents on issues of relevance, such as concept notes, briefing notes, presentations, Intranet content.
– Identify opportunities for external collaboration to develop or revise guidance and standards.
– Liaise with partners and represent UNHCR in external meetings related to the function.

For HQ positions only
– Respond to, manage, coordinate, and/or monitor requests for support from HQ, Regional Bureaux (DIMA Units) and Operations
– Provide guidance on data-related matters upon request from HQ entities, Regional Bureaux (DIMA Units) and Operations
– Support Regional Bureaux (DIMA Units) in developing plans to monitor compliance on data policies, guidance, norms and standards at regional and country level, as relevant.
– Provide support services to UNHCR data governance structures and coordination fora.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Operational Data Management Learning Programme
Emergency Registration
UNHCR Needs Assessment eLearning
HCR Risk Management Basics & ERM Programme
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Relevant work experience in the area of developing, implementing and/or monitoring policies, guidance, standards and/or norms.
Demonstrated experience with research and analysis. Experience in drafting documents and presentations. Ability to coordinate projects and consultation processes. Ability to address multiple tasks in a courteous and service-oriented manner. Experience working with data.

Desirable
Policy experience in the humanitarian or development field. Experience in data management in the humanitarian or development field.

Functional Skills
DM-Data Management
DM-Development of and revision of data standards
* IT-Computer Literacy
* MS-Drafting, Documentation, Data Presentation
PR-Data Protection Policy
UN-UN/UNHCR Interagency Policies, Standards, Programmes, Partnerships, Humanitarian Ops
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

1. Experience in application of UNHCR Data protection Policy as well as monitoring and evaluation of application of data protection procedures in an operation
2. Experience in developing SOPs related to Data Protection
3. experience in drafting, coordinating and following up on data sharing agreements with different stakeholders, including headquarters and the bureau

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Operational context

Occupational Safety and Health Considerations:

The Security Level for Amman and the rest of the country is assessed at Level 1 (MINIMAL), except the northeast Jordanian Syrian border area, where it is assessed at Level 3 (MODERATE). Road traffic accidents remain a pertinent risk to staff. Vehicle travel is difficult at certain times due to adverse weather conditions, low visibility and/or heavy traffic.

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

The Data Policy Associate expected to support the Data Protection portfolio for the Jordan operation. The incumbent will assist in providing guidance on a wide range of data protection issues, in accordance with UNHCR General Policy on Personal Data Protection and Privacy (GDPP) and 2015 Policy and 2018 Guidance on the Protection of Personal Data of Persons of Concern to UNHCR.

The incumbent will provide guidance, oversight, and operational support on data protection standards and practices, particularly regarding the collection, use, and processing of personal data. The Data Policy Associate will foster effective collaboration with other sections within the operation, such as the Data Analysis Group, Legal, Program, Supply, and relevant functional units to ensure timely and appropriate response to data sharing and data processing requests. Tasks will include:

• Review, assess, and process daily data sharing requests in accordance with UNHCR’s data protection standards.
• Draft legal documents related to the data sharing arrangements of personal data of Forcibly Displaced and Stateless Persons (FDSPs), including Data Sharing Agreements (DSAs) with operational partners, data protection section in the project workplan under the Partnership Frame Agreement (PFA), and data sharing Annexes to commercial Service Contracts.
• Support the Identification and implementation of Data Protection Impact Assessments (DPIAs) for data processing activities that are likely to pose high risks to the fundamental rights and freedoms of data subjects.
• Assist in completing the mandatory Information Security Capacity Assessment (DPIS) for partners recommended by the Implementation Programme Management Committee (IPMC).
• Support the response to data breaches involving personal data of FDSPs. This includes conducting investigations, proposing mitigating measures and corrective actions, and advising the Data Controller on the nature and severity of the breach to inform appropriate decision-making.
• Maintain inventories of data protection-related activities.
• Support the development of the Data Protection annual workplan, as well as the preparation of monthly and annual reports.
• Develop and deliver training for UNHCR staff and partners on UNHCR’s data protection frameworks, as well as its Operational Guidelines.
• Stay updated on data protection trends, laws, and standards.

Living and Working Conditions:

Amman: Jordan has a total population of 9.4 million people. Amman houses 42% of Jordan’s population, 4.008 million, making it the populous city in the country. Amman is categorized as (A) duty station.

Rent in Amman can vary depending on the size of the property itself, number of bedrooms and the area of Amman in which it is located. Renting a 3-bedroom apartment can range from 1100 – 2500 USD per month.

Amman tends to have a Mediterranean climate; summers are mildly hot, winter usually starts around the end of November and continues until mid-March, there is occasional snowfall.

The medium for teaching in international schools is English, however there are a few French language schools as well. There is a plethora of institutions for children of all ages from pre-school to high school as well universities.

The majority of international educational institutions are in Amman.

Amman is the home to many top-end hospitals and clinics. Due to Jordanian healthcare’s international appeal, nearly all doctors and many support staff speak English. Healthcare here is also very accessible and affordable.

Additional Qualifications

Skills

CO-Drafting and Documentation, DM-Data Management, DM-Development of and revision of data standards, IT-Computer Literacy, PR-Data Protection Policy, UN-UN/UNHCR Inter-agency Policies, Standards, Programmes, and Partnerships

Certifications

Emergency Registration – Other, HCR Operational Data Management Learning Program – UNHCR, HCR Risk Management Basics & ERM Program – UNHCR, Needs Assessment e-Learning – Other

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Policy research & development, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn”t require a functional clearance