Location:

United States
Salary:

$35,000 - $48,000 / YEAR
Job type:

FULL_TIME
Posted:

4 months ago
Category:

Human Resources
Deadline:

28/08/2025

JOB DESCRIPTION

BACKGROUND:

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work Life Harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

Background Information – ESAMCO

Located in Nairobi, Kenya, the East & Southern Africa Multi Country Office manages a growing portfolio of engagements. The ESAMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania, Somalia, Zimbabwe, Zambia, Mozambique and Malawi.

Background Information – Job-specific

Under the guidance and supervision of the HR Officer, the Human Resources Assistant provides support to HR services in the field office support services function, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the unit.

The HR Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Background Information – UNOPS

Background Information – UNOPSBackground Information – UNOPS

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

Working with usWorking with us

Diversity

DiversityDiversity

Functional Responsibilities

Functional Responsibilities Functional Responsibilities

Summary of Key Functions: Implementation of HR strategies and procedures …

Summary of Key Functions:

Implementation of HR strategies and procedures
Talent Acquisition and Administration
Knowledge building and sharing

Ensures implementation of HR strategies and procedures, focusing on achievement of the following results:

Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.

Talent Acquisition and Administration

Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information systems in line with UNOPS policy.
Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,
Finalizes selection and other process approvals.
Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
Research precedents and present recommendations to the supervisor, taking into account institutionalized exceptions. Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.
Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc. in electronic information systems.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Set up and maintain reference files/records.
Follow up or process payroll verification.
Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.

Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the training for the operations/ projects staff on HR.
Contributions to knowledge networks and communities of practice.

Summary of Key Functions:

Implementation of HR strategies and procedures
Talent Acquisition and Administration
Knowledge building and sharing

Ensures implementation of HR strategies and procedures, focusing on achievement of the following results:

Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.

Talent Acquisition and Administration

Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information systems in line with UNOPS policy.
Undertakes reference checking, elements of longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,
Finalizes selection and other process approvals.
Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract … [truncated] | REQUIREMENTS:
Education/Experience/Language requirements

Education/Experience/Language requirements Education/Experience/Language requirements

Education: Completion of secondary school or equivalent is required. …

Education: Completion of secondary school or equivalent is required. …
Education:
- Completion of secondary school or equivalent is required.
- A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
Experience:
- With secondary education, four years experience in supporting a human resource management area or administration area is required.
- At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
- Experience in working with web-based management systems will be an added advantage.
- UNOPS/UN experience is desirable.
Language Requirements:
- Fluency in written and oral English is required.
- Knowledge of a second UN working language is desirable
Education:
- Completion of secondary school or equivalent is required.
- A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
Experience:
- With secondary education, four years experience in supporting a human resource management area or administration area is required.
- At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
- Experience in working with web-based management systems will be an added advantage.
- UNOPS/UN experience is desirable.
Language Requirements:
- Fluency in written and oral English is required.
- Knowledge of a second UN working language is desirable
Education:Education:
- Completion of secondary school or equivalent is required.
- A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
Completion of secondary school or equivalent is required.
Completion of secondary school or equivalent is required.
A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience. Experience:Experience:
- With secondary education, four years experience in supporting a human resource management area or administration area is required.
- At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
- Experience in working with web-based management systems will be an added advantage.
- UNOPS/UN experience is desirable.
With secondary education, four years experience in supporting a human resource management area or administration area is required.
With secondary education, four years experience in supporting a human resource management area or administration area is required.
At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
Experience in working with web-based management systems will be an added advantage.
Experience in working with web-based management systems will be an added advantage.
UNOPS/UN experience is desirable.

UNOPS/UN experience is desirable.

Competencies

Competencies Competencies

Treats all individuals with respect; responds sensitively to differences and enc…

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

… [truncated] | CONTRACT:

Contract type, level and duration

Contract type, level and duration Contract type, level and duration

Contract Type – Local Individual Contractor Agreement Contract Level – LICA 4 Co…

Contract Type – Local Individual Contractor Agreement
Contract Level – LICA 4
Contract Duration – One year renewable, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Contract Type – Local Individual Contractor Agreement
Contract Level – LICA 4
Contract Duration – One year renewable, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Contract Type – Local Individual Contractor Agreement
Contract Type – Local Individual Contractor Agreement
Contract Level – LICA 4
Contract Level – LICA 4
Contract Duration – One year renewable, subject to organizational requirements, availability of funds and satisfactory performance.
Contract Duration – One year renewable, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxhttps://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx