JOB DESCRIPTION

BACKGROUND:

Background Information

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners” peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Background: AUMCO

The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe & Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on:

• Infrastructure
• Procurement
• Project Management (full service, back on track)
• HR and Transactional Services
• Grant Management
• Technical and Advisory Services

Project Background:

The project aims to construct public-use buildings in earthquake-affected areas and in provinces experiencing post-earthquake migration. These facilities are designed to address specific needs and support access to holistic services.

The project office is located in Ankara, Türkiye, and operates under the operational support of the Austria Multi-Country Office (AUMCO).

The Project Management Support Intern works under the supervision and guidance of the Senior Project Manager and Senior Project Associate, and collaborates closely with them to ensure the efficient provision of logistical, administrative, and project-related support for the successful implementation of project activities.

In carrying out their duties, the Assistant/ Intern promotes a quality- and results-oriented approach, and works closely with the Support Services, Programme, and Project personnel to exchange information and ensure consistent service delivery.

Background Information

Background InformationBackground InformationBackground Information

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners” peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners” peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Background: AUMCO

Background: AUMCOBackground: AUMCOBackground: AUMCO

The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe & Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on:

The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe & Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on:

• Infrastructure
• Procurement
• Project Management (full service, back on track)
• H… [truncated] | RESPONSIBILITIES:
  Functional Responsibilities

  Functional Responsibilities Functional Responsibilities

  Summary of Key Functions Logistics, asset management and administrativ…

  Summary of Key Functions Logistics, asset management and administrativ…

   

   

  Summary of Key Functions

  1. Logistics, asset management and administrative support
  2. Project support

  1. Administrative Support:

  • Assist in organizing and maintaining project files and documentation (both electronic and hard copy).
  • Maintenance and asset management of office equipment.
  • Preparation of inventory lists, keeping records of office supplies.
  • Administering the receipt of goods and equipment for the office, inspection and report preparation.
  • Support in official transport needs for the office personnel with accompanying security arrangements.
  • Support the preparation of meetings (online/ offline), workshops, and training events, including logistics, participant communication, and material preparation.
  • Draft routine correspondence and reports.
  • Provide general administrative support to the project team as needed.

  2. Project Support:

  • Assist in tracking project progress against planned activities and milestones.
  • Support the preparation of project reports, including gathering data, formatting documents, and ensuring accuracy.
  • Support the small procurement process by assisting in the collecting information for the upcoming needs, tracking deliveries, and maintaining procurement records.
  • Maintain and update project databases.
  • Support the preparation of presentations and other communication materials

  Other duties

  • Undertake other tasks as assigned by the Project Manager or Supervisor

   

  Impact of Results
  The Project Management Support Intern”s contributions will directly impact the efficiency and effectiveness of the project. By providing essential administrative and project support, the intern will free up the Project Manager and team members to focus on core project activities, ultimately contributing to the successful construction of women”s shelters and the achievement of project objectives.

   

   

   

  Summary of Key Functions

  1. Logistics, asset management and administrative support
  2. Project support

  1. Administrative Support:

  • Assist in organizing and maintaining project files and documentation (both electronic and hard copy).
  • Maintenance and asset management of office equipment.
  • Preparation of inventory lists, keeping records of office supplies.
  • Administering the receipt of goods and equipment for the office, inspection and report preparation.
  • Support in official transport needs for the office personnel with accompanying security arrangements.
  • Support the preparation of meetings (online/ offline), workshops, and training events, including logistics, participant communication, and material preparation.
  • Draft routine correspondence and reports.
  • Provide general administrative support to the project team as needed.

  2. Project Support:

  • Assist in tracking project progress against planned activities and milestones.
  • Support the preparation of project reports, including gathering… [truncated] | REQUIREMENTS:
    Competencies

    Competencies Competencies

    Treats all individuals with respect; responds sensitively to differences and enc…

    Treats all individuals with respect; responds sensitively to differences and enc…

     

    Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

    Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

    Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

    Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

    Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

    Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

    Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

     

     

    Education/Experience/Language requirements

  Education/Experience/Language requirements Education/Experience/Language requirements

  Education The incumbent should be enrolled in a university programme such …

  Education The incumbent should be enrolled in a university programme such …

  
  Education

  • The incumbent should be enrolled in a university programme such as Bachelor or Master”s preferably in Project Management, Business Administration, International Development, Social Sciences, Engineering or a related discipline. Recent graduates may also be considered

  Experience

  • Experience in administrative support or project assistance is desirable
  • Experience working with international organization or NGO”s is an asset

  Language Requirement

  • Fluency in English and Turkish is required

   

  Functional Competence

  • Proficiency in Google Workspace/ Microsoft Office.
  • Ability to research, analyze, and synthesize information.
  • Ability to draft clear and concise reports and correspondence.
  • Familiarity with project management principles is an asset.
  • Knowledge of gender equality and women”s empowerment issues is an asset.

  Other

  • Strong interest in humanitarian work and gender equality.
  • Ability to work independently and as part of a team.
  • Excellent attention to detail

   

  
  Education

  • The incumbent should be enrolled in a university programme such as Bachelor or Master”s preferably in Project Management, Business Administration, International Development, Social Sciences, Engineering or a related discipline. Recent graduates may also be considered

  Experience

  • Experience in administrative support or project assistance is desirable
  • Experience working with international organization or NGO”s is an asset

  Language Requirement

  • Fluency in English and Turkish is required

   

  Functional Competence

  • Proficiency in Google Workspace/ Microsoft Office.
  • Ability to research, analyze, and synthesize information.
  • Ability to draft clear and concise reports and correspondence.
  • Familiarity with project management principles is an asset.
  • Knowledge of gender equality and women”s empowerment issues is an asset.

  Other

  • Strong interest in humanitarian work and gender equality.
  • Ability to work independently and as part of a team.
  • Excellent attention to detail

  EducationEducation

  • The incumbent should be enrolled in a university programme such as Bachelor or Master”s preferably in Project Management, Business Administration, International Development, Social Sciences, Engineering or a related discipline. Recent graduates may also be considered
• The incumbent should be enrolled in a university programme such as Bachelor or Master”s preferably in Project Management, Business Administration, International Development, Social Sciences, Engineering or a related discipline. Recent graduates may also be considered
• The incumbent should be enrolled in a university programme such as Bachelor or Master”s preferably in Project Management, Business Administration, International Development, Social Sciences, Engineering or a related discipline. Recent graduates may also be considered

  Experience

  • Experience in administrative support or project assistance is desirable
  • Experience working with international organization or NGO”s is an asset

  Language Requirement

  • • Fluency in English and Turkish is required

  <… [truncated] | CONTRACT:

  Contract type, level and duration

  Contract type, level and duration Contract type, level and duration

  Contract type: Internship Contract level: N/A Contract duration: 3 months w…

  Contract type: Internship Contract level: N/A Contract duration: 3 months w…

   

   

  Contract type: Internship
  Contract level: N/A
  Contract duration: 3 months with possibility of extension up to 12 months

  This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

  Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

  For more details about UNOPS internships please follow this link:
  https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx
  

   

   

  Contract type: Internship
  Contract level: N/A
  Contract duration: 3 months with possibility of extension up to 12 months

  This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

  Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

  For more details about UNOPS internships please follow this link:
  https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx
  

   

   

  Contract type: Internship
  Contract level: N/A
  Contract duration: 3 months with possibility of extension up to 12 months

  Contract type: Internship
  Contract level: N/A
  Contract duration: 33 months with possibility of extension up to 12 months months with possibility of extension up to 12 months

  This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

  Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

  For more details about UNOPS internships please follow this link:
  https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspxhttps://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx