Location:

Paris, France
Salary:

$55,304 - $67,594 / YEAR
Job type:

FULL_TIME
Posted:

4 months ago
Category:

Documentation and Information Management
Deadline:

17/08/2025

JOB DESCRIPTION

View Vacancy – Deputy Residence Manager (FRA25.244)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Job Subcategory

Protocol, Visits and Events

Job Description (Roles and Responsibilities)

The Deputy Residence Manager plays a pivotal role in the successful delivery of approximately 500 high-level events annually at the Ambassador’s Residence, welcoming over 18,000 guests. Reporting to the Residence Manager and working in close coordination with the Public Diplomacy team and the Private Office, the Deputy is responsible for overseeing the planning and execution of all Residence events. This includes official functions hosted by the Ambassador, Embassy-wide engagements, and externally sponsored events that promote British interests. The role also includes line management of the Residence Events Officer, ensuring that all events are delivered with precision, professionalism, and in alignment with the UK’s diplomatic objectives.

Key responsibilities:

Event Coordination & Delivery:

Manage all aspects of the Ambassador’s official entertainment:
Compile and centralise guest lists
Draft and issue invitations via email and phone
Track RSVPs and prepare guest lists for security
Create table plans and print menus
Attend events as required
Draft event briefings for the Ambassador when necessary
Oversee externally sponsored events:
- Liaising with organisers to ensure timely planning and compliance with Residence protocols
- Ensuring contracts and insurance documents are filed
- Confirming catering numbers and costs in a timely fashion
- Brief the Ambassador and spouse as needed
Support the Ambassador’s spouse with official engagements and respond to general protocol enquiries

Contact & Guest List Management:

Collaborate with the Ambassador’s Private Secretary to:
- Maintain and update contact lists on MS Teams
- Create guest lists and monitor responses
- Ensure accuracy of all contact data

Internal Communication & Coordination:

Maintain a comprehensive record of upcoming events on the Residence MS Teams channel
Communicate evolving event details (e.g. guest numbers, format, logistics, dietary needs)
Produce event briefs for complex or high-profile events
Coordinate with the security team for events exceeding 50 guests
Ensure the Events and Residence MS Teams channel is up to date with:
- Templates, guidelines, pricing, organograms, and bidding forms
- Manage the Residence calendar and ensure alignment with the Ambassador and DHM’s schedules

Event Planning & Oversight:

Lead the Events Committee process:
- In collaboration with the Events” officer, request and compile event bids
- Communicate decisions and follow-up with lead officers
- Coordinate event logistics with Embassy teams and share best practices
- Oversee the rolling programme of house tours delivered by the Events Officer

Team Leadership:

Line-manage the Residence Events Officer: provide guidance, build capacity, and support professional development

Financial & Administrative Support:

Assist the Residence Manager with:
- Event reconciliation, including invoice payments and monthly journals
- Issue invoices for PAG and income-generating events in collaboration with the accounts team

Provide cover for the Residence Manager as needed and support during official Ministerial and Royal visits.

Essential qualifications, skills and experience

Essential on arrival:

Full professional proficiency in English and French (written and spoken, minimum of C1 level for CEFR framework*).
Minimum 3 years’ experience in events management, ideally in a high-profile or diplomatic setting.
Exceptional organisational and time management skills, with the ability to manage multiple priorities under pressure.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, SharePoint, and Microsoft Teams.
High level of discretion, integrity, and professionalism, particularly when handling sensitive information and high-level guests.
Strong interpersonal and teamwork skills, with the ability to work effectively and supportively with colleagues across departments.
Flexibility and commitment to working non-standard hours, including regular evenings, some early mornings, and occasional weekends in support of Residence events.

Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Seeing the Big Picture, Working Together

Application deadline

17 August 2025

Grade

Executive Officer (EO)

Type of Position

Full-time, Permanent

Working hours per week

35 hours/week

Region

Europe, Eastern Europe & Central Asia

Country/Territory

France

Location (City)

Paris

Type of Post

British Embassy

Number of vacancies

Salary Currency

EUR

Salary

4698 Gross monthly

Type of Salary

monthly

Start Date

1 October 2025

Other benefits and conditions of employment

Please be informed this is an Internal only campaign: run at Post level, open to Country Based Staff employees and interns currently employed in the Post where the vacancy exists, spouses/partners of all UK-based staff (including PAGs) in Post.

This is a full-time, permanent position, of 35 working hours per week.

All appointments are subject to professional background checks and satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at casier-judiciaire.justice.gouv.fr), two written proofs of address (utility invoices and/or bank statements) and two references.

Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCDO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Your application will only be considered if you follow the guidance below:

Your application must be sent in English only.
Your application must clearly indicate all nationalities you hold.

The successful candidate will be subject to a professional background check and security clearance.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract. The British Embassy does not sponsor applications for work permits.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

*Start date is only indicative and is subject to security clearance and reference checks. The potential start date is flexible and will be discussed once candidate is security cleared.

Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.