Location:

Kyiv, Ukraine
Salary:

$10,206 - $12,474 / YEAR
Job type:

PART_TIME
Posted:

4 months ago
Category:

Documentation and Information Management
Deadline:

02/09/2025

JOB DESCRIPTION

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Corporate Services Support, Protocol, Visits and Events

Job Description (Roles and Responsibilities)

Who are we?

The British Embassy Office Lviv is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for an Administrative and Logistics Assistant. The Embassy adopts a model of integrated delivery, whereby staff from different teams work closely together to deliver HMG objectives in-country.

Main purposes of the job:

The job holder will work in the Corporate Services Department and help provide full-cycle support to all the departments of the Post, ensuring its smooth operation. They will provide a range of administrative support on day-to-day office operations in British Embassy Office Lviv.

Roles and responsibilities:

Be the main point of contact between British Embassy Office Lviv (BEOL) premises owner and BEOL;
Deal with incoming and outgoing mail for British Embassy Office Lviv;
Manage office stationery and IT office consumables. Ensuring that orders are placed in good time and maintain value for money and procurement rules;
Post Health & Safety and Security Assistant (documentation, notices, posters, etc), and making sure key security, health and safety checks are carried out with support from BE Kyiv Post Security Manager and wider Corporate Services team in British Embassy Kyiv;
Manage tea, coffee, and snacks when guests visit the BEOL;
Providing leave cover and support for other BEOL functions (including Political support officer), and Corporate Services tasks in Kyiv as needed;
Ad hoc admin tasks;
Occasional travel to Kyiv.

Essential qualifications, skills and experience

Essential on arrival:

Excellent communication skills with written and spoken fluency in English and Ukrainian at C1 level (according to CEFR* or equivalent);
Experience in a similar position of at least 1 year (e.g. receptionist, personal assistant, secretary, administrative support or similar);
Good IT literacy, particularly with Microsoft 365 package;
Experience in coordinating travel and accommodation arrangements for executives and staff, including booking flights, hotels, and transportation, as part of a broader role in administrative support.
Analytical skills and strong attention to detail;
Ability to work both autonomously and as part of a team;
Show great resilience when working under pressure.

Desirable qualifications, skills and experience

Nice to have:

Corporate services experience;
Experience working in a diplomatic mission or international organization.

Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Application deadline

2 September 2025

Grade

Administrative Assistant (AA)

Type of Position

Permanent, Part-Time

Working hours per week

24 hours per week

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Ukraine

Location (City)

Kyiv

Type of Post

British Embassy Office

Number of vacancies

Salary Currency

USD

Salary

945

Type of Salary

monthly

Start Date

1 October 2025

Other benefits and conditions of employment

This is a part-time, permanent contract for 24 working hours per week for the British Embassy Office in Lviv. Working hours are flexible and the weekly split of hours will be agreed with the line manager.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

The successful candidate will benefit from:

Working in a diverse, multi-cultural team of Ukrainian and British colleagues with wide-ranging experience. A well-balanced work/life culture and a friendly and supportive team.
Medical and dental plan (non-contributory for the employee and contributory for qualified dependants).
24 working days of annual leave and additional public and privilege holidays.
System of performance-based bonuses for high-achievers every twelve months.
Participation in staff gatherings organised by the Social Committee (team get-togethers, Christmas Party etc.) as well as cultural events hosted by the Ambassador.
Direct contribution towards to accelerating Ukrainian victory and supporting the country’s recovery from the consequences of war.

The British Embassy does not provide a hardship allowance.

Learning and development opportunities: The jobholder will have access to full learning and development offer, which includes the FCDO International Academy.

All applicants should have the right to live and work in Ukraine. The British Embassy does not sponsor work permits.

Staff recruited locally by the British Embassy in Kyiv is subject to Terms and Conditions of Service according to local Ukrainian employment law.

This is an official employment, and the salary is subject to official tax, currently 23%. The salary is a set rate and there are no additional allowances on top.

Additional information

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements

This job has expired.