JOB DESCRIPTION

The Position:

The United Nations Population Fund (UNFPA) is a global development organization dedicated to promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA assists nations in utilizing population data to formulate policies and programs aimed at reducing poverty and to ensure that every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

UNFPA supports Sexual and Reproductive Health and Rights (SRHR) initiatives through DGNM, DGHS & DGFP and other implementing partners, focusing on enhancing the availability and accessibility of comprehensive sexual and reproductive health services, including family planning, maternal health, and HIV care. These services are designed to be gender-responsive, meet human rights standards for quality, and ensure equitable access. To address ongoing needs, UNFPA strengthens national policies and healthcare sector capacity to provide midwife-led care, emergency obstetric and newborn care, and builds institutional capacity to deliver integrated SRH services in diverse contexts.

To facilitate the effective execution of these programs, under the overall guidance of the UNFPA Operations Manager, Chief of Health and direct supervision of the Finance Analyst, the Project Finance and Admin Officer ensures the effective functioning of financial operations and systems in support of the programme and office management at the project level. The Project Finance and Admin Officer will support both finance and administrative functions including bookkeeping, payments, procurement processing, asset management, HR documentation for personnel under IP/NEX contract for UNFPA Project, and logistical arrangements. The role is key to ensuring compliance with internal policies, donor requirements, and statutory regulations. This position will also be responsible for project expenditure analysis and advises on expenditure trends and implementation rates in coordination with the Programme Associate – SRH.
How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person”s potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

Advisory support to different project personnel

• Advise and support project personnel on different projects under SRHR and country office on programme budget reallocations and chart of accounts, coding, accounting, policy interpretation, application of financial regulations and rules and other financial matters.
• Assist programme in preparation of the Workplan and Budget.
• Develop an expert understanding of UNFPA regulations, rules, policies and procedures to be able to provide integral monitoring, advice and support to projects.

Financial management and monitoring of accounts

• Analyze and monitor OFA balance and expenditure (Certificates of Expenditure (COE)/ eFACE information) regularly for reasonableness. Contact projects to rectify errors where observed with a view to ensuring regulations, rules, policies and procedures are adhered to. Monitor expenditure levels at regular intervals at the respective project (s).
• Support bank reconciliations and maintain bank and cash transaction records.
• Prepare monthly cash and bank reconciliation statements.
• Maintain all vouchers and financial documentation are properly filed and archived.
• Support internal and external audit processes by providing required documentation during the audit fieldwork as well as in the implementation of the audit recommendations phase.
• Ensure accuracy, coding and prompt settlement by projects in quarterly advances.
• Review accounting transactions to ensure compliance with policies and procedures.
• Assistance with monthly, quarterly, year-end closure process and prepare financial analysis, schedules and statements as requested including other statutory reports and prepare financial analysis as requested.

Administrative support

• Adapts processes and procedures, anticipates and manages operational requirements of programme/project inputs under national execution in terms of personnel, sub-contracts, equipment and other programme and project related events to facilitate programme/project delivery.
• Provide administrative and logistical support to the finance team as needed.
• Assists concerned programme staff/personnel in responding to audit issues.
• Maintain office inventory, supplies, and equipment, support procurement and delivery follow-up.
• Assist in organizing meetings, workshops, and training sessions, including venue, refreshments, and participant communication.
• Ensure filing and record-keeping of administrative documents in both hard and soft copy.

Others

• Promote continuous improvement and harmonization of business processes.
• Complete mandatory courses at UNFPA (e.g. Ethics etc.) and courses having a direct impact on day-to-day work (e.g. IPSAS). Encourage taking other courses for continuing professional development.
• Perform activities that may be assigned from time to time to ensure the success of the working team.
• Any other activities as assigned by UNFPA Country office management.

Institutional Arrangement

The Project Finance and Admin Officer facilitates the work of consultants, advisors, and experts and establishes and maintains collaborative relationships with counterparts in government, multi-lateral and bilateral donor agencies and civil society to address emerging issues. S/he must effectively influence counterparts from diverse backgrounds to jointly contribute to achieving UNFPA’s mandate. The Project Finance and Admin Officer is a substantive contributor to the programme team in the Project Office as well as Country Office.

Qualifications and Experience: 

Education: 

• Secondary education and 06 years of relevant experience in administration, finance or office management is mandatory OR

Bachelor’s degree in Business Administration, Management, Social Science or related field with 05 years of relevant experience in administration, finance or office management is preferable.

• Experience with the UN is an asset.
• Additional knowledge/diploma in Financial Management will be added value.
• Experience in government and development programme related projects is mandatory.
• Working knowledge on SRHR issues in Bangladesh is preferable.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Knowledge and Experience: 

• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Languages: 

• Fluency in speaking, writing and reading both in English and Bangla is required.

Required Competencies: 

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Business acumen
• Implementing management system
• Innovation and marketing of new approaches
• Leveraging the resources of national governments and partners/Building strategic alliances and partners
• Resource mobilization

Compensation and Benefits:

This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA”s workforce – click here to learn more.

Disclaimer:

Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants” bank accounts.