JOB DESCRIPTION

Selection reference: PM0/C0M/2025/1450

Domain: Remunerations, Rights and Obligations

Where: Unit PMO.1.002 – “Rights and salaries”, Brussels

Staff category and Function Group: Temporary agent 2b – Administrator

Grade range: AD 5- AD 8

Publication deadline: 2/09/2025 – 12.00 noon (Brussels time)

WE ARE

The mission of the PMO (Paymaster Office or Office for the administration and payment of individual entitlements) is to provide a high-quality and user-friendly service to beneficiaries by promptly and accurately managing, determining and paying individual rights and expenses (e.g. salaries, pensions, sickness insurance reimbursements and mission expenses).

PM0.1 is responsible for:

• Determining and managing the individual financial rights of around 45 000 people when they first start working for an EU institution or body, and whenever a life or other event changes those rights;
• Calculating monthly salaries for approximately 54 000 people, working within 61 legal entities (European institutions, agencies and other bodies);
• Addressing queries and complaints from staff about their salaries and their rights The Unit works in teams, each of which is responsible for different processes falling under the Unit’s responsibility (e.g. calculation of Salaries, Establishing Rights on entry into service, Family Allowances, Dependent Child Allowances, Allowances received from other sources, Customer Service).

Each team is led by a Team Leader under the supervision of a Head of Sector. There are some 110 staff members organised within three Sectors. The Unit aims to provide high quality and in-time services to staff of the Commission, other Institutions, Agencies and bodies in a transparent and customer-oriented way, so that Institutions and their staff can get on with their work.

WE PROPOSE

PM0.1 is seeking to hire 1 Head of Sector.

We are looking for a highly motivated and pro-active Head of Sector who should:.

• lead by example and empower staff to constantly improve performance;
• have capacity to develop and implement strategies and give clear directions;
• have strong organisational and negotiation skills;
• demonstrate understanding/experience of/in the inter-institutional cooperation ;
• be familiar with HR IT systems

Additionally, the selected candidate will demonstrate the following personal qualities:

• ability to communicate in a clear manner technical matters to hierarchy/stakeholders;
• managerial self-awareness and eagerness to develop management skills;
• resilience and flexibility to deliver results under strict deadlines with important volume of transactions;
• personal integrity, respect of confidentiality and due attention to personal data protection.

We expect the candidate to demonstrate very good oral and written communication competencies in English and French, any additional linguistic skills are welcome.

The Head of Sector “Rights II” supervises activity in the area of Entry into service and mobility, annual travel allowances and persons treated as dependent children, with 22 staff organised in 2 teams. The Head of Sector holds the Appointing Authority responsibility as well as acts as Reporting Officer by Delegation for appraisals. On top of the day to day supervision of transactions (quality, quantity), the Head of Sector looks ahead towards improvements of processes, notably through automatisation, as well as towards overall efficiency gains through deepening of inter-institutional cooperation. For the latter, the Head of Sector reaches out to institutional customers (Institutions, Agencies, EU bodies). The Head of Sector organises activities to address peak periods and deal with urgent transactions. You will work in close cooperation with the Head of Unit, the Deputy Head of Unit, other Units in PMO, DG HR and other Institutions and Agencies who are our clients. You will have the opportunity to (further) develop your skills as people manager, inspiring your staff to reach optimal performance levels. On the other hand, you will be in charge of setting objectives and ensuring their implementation.

WE LOOK FOR

HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:

1. your CV 2. completed application form.

Please send these documents by the publication deadline to [email protected] indicating the selection reference PM0/C0M/2025/149913 in the subject.

No applications will be accepted after the publication deadline.

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