JOB DESCRIPTION

The Position:

UNFPA’s support to SRHR interventions through DGNM, DGHS & DGFP and other IPs with the objective of increased availability and use of integrated sexual and reproductive health services, including family planning, maternal health and HIV that are gender-responsive and meet human rights standards for quality of care and equity in access. To address the continued need strengthened national policy and health sector capacity to deliver a midwife-led continuum of care and Emergency Obstetric and Newborn Care and increased institutional capacity to deliver integrated and equitable sexual and reproductive health services, midwifery led care centres, including addressing STIs/HIV, in development and humanitarian contexts.
To facilitate the effective execution of these programs, under the overall guidance of the Chief of Health, SRHR Specialist, Programme Analyst – Compliance and direct supervision of the Programme Associate – SRH, the SRHR Assistant ensures the effective functioning of SRHR programme, administration and financial operations, and systems in support of the programme and office management at country office level. The SRHR Assistant will assist with programme, admin and finance functions including workplan preparation, expenditure/disbursement reports, and logistical arrangements. The role is key to assisting ensuring compliance with internal policies, donor requirements, and statutory regulations. This position will also be responsible for organizing meetings/workshops, internal/external communication and documentation of SRHR programme activities in coordination with all programmes focal.
How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person”s potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

Programmatic support

• Assist the SRHR team in the preparation, review, and finalization of annual and quarterly workplans, ensuring alignment with program objectives and donor requirements.
• Support the SRHR team in monitoring the progress of workplan activities and identifying any deviations or challenges.
• Contribute to the compilation of data and information required for program reports.
• Prepare meeting agendas, circulate relevant documents, and take accurate minutes during meetings.
  Ensure timely follow-up on action points arising from meetings.

Financial and IP monitoring support

• Assist on reviewing IP budgets and prepare budget revisions based on approved workplans.
• Assist in the review of Implementing Partners” (IPs) expenditure reports and supporting documentation, ensuring compliance with organizational and donor financial guidelines.
• Support the monitoring of financial data, including budget vs. actual expenditures, identifying discrepancies, and assisting in the preparation of financial reports for the SRHR team.
• Liaise with IPs on financial reporting and documentation queries under the guidance of the SRHR team.

Administrative support

• Coordinate the logistical arrangements for SRHR team meetings, workshops, seminars, and other events, both internal and external.
• Provide general administrative support to the SRHR team, including filing, record-keeping, and managing correspondence.
• Facilitate travel arrangements for SRHR team members as needed.
• Arrange for venue booking, catering, transportation, and accommodation as required for events.
• Assist in the procurement of goods and services required for the SRHR program, following organizational procurement procedures.

Others support

• Maintain organized and accessible electronic and hard copy filing systems for all SRHR program documents, reports, and data.
• Assist in data entry and maintenance of program databases, ensuring accuracy and completeness.
• Support the documentation of lessons learned and best practices from SRHR program activities.
• Perform activities that may be assigned from time to time to ensure the success of the working team.
• Any other activities as assigned by UNFPA Country office management.

Institutional Arrangement

The SRHR Assistant facilitates the work of consultants, advisors, and experts and establishes and maintains collaborative relationships with counterparts in government, multi-lateral and bilateral donor agencies and civil society to address emerging issues. S/he must effectively influence counterparts from diverse backgrounds to jointly contribute to achieving UNFPA’s mandate. The SRHR Assistant is a substantive contributor to the programme team in the Country Office.
Qualifications and Experience: 

Education:  

• Secondary education and 4 years of relevant experience in administration, finance or office management in the development programme is mandatory OR Bachelor’s degree with 4 years of relevant experience in administration, finance or office management in the development programme is preferable.
• Experience with the UN is an asset.
• Working experience in management of national and international implementing partners is mandatory.
• Strong knowledge on workplan management and expenditure reporting is needed
• Working knowledge on SRHR issues in Bangladesh is preferable.
• Experience in the use of computers, office software packages (MS Word, Excel, Power Point etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Knowledge and Experience: 

• Proficiency in office software applications and corporate technology based financial/administrative systems.
• Good knowledge of ERP systems, preferably Quantum and Quantum+ highly desirable.
• Working in a team.
• Time management and multi-tasking ability.

Languages: 

• Fluency in speaking, writing and reading both in English and Bangla is required.

Required Competencies: 

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Business acumen
• Implementing management system
• Innovation and marketing of new approaches
• Leveraging the resources of national governments and partners/Building strategic alliances and partners
  Resource mobilization

Compensation and Benefits:

This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA”s workforce – click here to learn more.

Disclaimer:

Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants” bank accounts.