JOB DESCRIPTION

Organizational Setting

The Program Unit uses the knowledge and resources of FAO and its partners to help the country to meet its priorities and build capacity at all levels through participation in national initiatives. To this end, the Program Unit, in close collaboration with the Operations and Administration Units, develops a strategy for the implementation of FAO”s Strategic Objectives through the Country Programming Framework.

FAO Representative in Madagascar, Mauritius, Comoros, Seychelles

Reporting Lines

Under the direct managerial and administrative leadership of the FAO Representative in Madagascar, Mauritius, Comoros, Seychelles as the Budget Holder, under the direct supervision of the FAO TCP Projects Assistant and the FAO National Correspondent, and in close collaboration with the Ministry of Agriculture Climate Change Environment (MACCE) and Department of Agriculture (AD).

Technical Focus

Office Administration and Finance

Tasks and responsibilities

Under the overall leadership of the FAOR Madagascar, Mauritius, Comoros, Seychelles and the technical supervision of DFAOR and the TCP Projects Assistant and in close collaboration with and supervision of the National Correspondent. The Office Administration Assistant will be responsible to: • Support and facilitate the TCP Projects Assistant with the monitoring of ongoing projects, including financial and administrative aspects/work closely with the respective teams (including the use of FAO online tools: FPMIS, DWH, COIN, GRMS, etc…); • Support and facilitate the NC with the organization of meetings relating to liaison during FAO missions and other official visits to the country; • Support the TCP Projects Assistant with organization of meetings with national partners, donors, stakeholders and consultants; • Support in organizing the advertising of FAO Jobs/ VAs in the local newspapers; • Work in close collaboration with the TCP Projects Assistant, Procurement and Finance Units to register suppliers in GRMS, ensure payments to suppliers are timely through the IOTC office and communicate the status of payments to suppliers on a follow-up basis; • Support with all procurement of goods and services, in acquiring of proforma/final invoices/ PO for the purchase of goods and services on behalf of the FAO country office and TCP projects; • Ensure the registration and administrative processing of requests for FAO assistance received by government, donors and other organizations; • Put in place a well-organized electronic and physical filing of documents related to Administrative, Human Resource and Procurement; • Interact objectively and positively with all units and services of the FAO Seychelles and FAO Madagascar office; • Participate in online or direct training provided by FAO; • Support the NC and TCP Projects Assistant, Administration, Operational, Procurement Units, the National Project Coordinators and FAO Consultants with all administrative matters as required; • Perform any other duties that may be assigned.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Diploma/ or equivalent of completion of Secondary school education • One year experience in Administration or Finance or Accounting • Good working and speaking knowledge of English with basic knowledge of French • Seychellois Nationality, or a legal resident of the country with a valid work permit

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Strong administrative and organizational skills, • Computer literacy • Ability to provide team leadership and motivation • Ability to work independently, with minimum supervision