The functions and services of the PMO include:

• Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
• Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of the programme and projects.
• Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices and ensuring appropriate application.

The primary role of PMO is to ensure that project management policies, processes and methods are followed and practiced according to the organization standards, while acting as the overall Project Assurance capacity within the business unit on behalf of the Director and Representative (Executive). The PMO strongly contributes to moving the Country Office toward achieving its mission-focused goals and objectives.

The functions and services of the PMO include:

• Strategic Planning/Portfolio Support: Ensuring UNOPS is focused on doing the right projects by supporting management decision-making.
• Delivery Support: Ensuring UNOPS is doing projects the right way, through the effective delivery of t… [truncated] | REQUIREMENTS:
  Functional Responsibilities

  Functional Responsibilities Functional Responsibilities

  Functions / Key Results Expected …

  Functions / Key Results Expected …

   

  Functions / Key Results Expected

  Summary of functions: Development and planning Set-up and closure Monitoring and reporting Stakeholder engagement Quality assurance Knowledge management and innovation Personnel management

   

  1. Development and planning In conjunction with the PMO team, provides appropriate levels of programmatic management and administrative support to the Programme Management regarding all ongoing project activities, while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures. Directly contribute to strategic oversight, advice and direction on programme and project management activities in line with service agreements and project documents. Ensure proper development, implementation and, as and when appropriate, amendments, of project budgets and staffing resources, ensuring synergies across the [OC/Hub/PC]. Develops and establishes resource tracking systems for use within the PMO, complementary to UNOPS” online tools, to ensure effective planning, forecasting and tracking of delivery across the Country Office Identifies, and anticipates in a timely manner, potential risks and issues and advises mitigating measures to the Head of Programme.

  2. Set-up and closure Facilitate the development of high-level programme/project plans, including the collation of lower-level plans into programme/project-level milestones. Develop, track and maintain dependencies. Liaise closely and support the Head of Support Services in all project assets and finance related issues. For project closure purposes, acts as (or nominates and supervises) a focal point between the Country Office and donors throughout the process. Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information on the UNOPS system, and effective handover of closed projects to UNOPS HQ for financial closure processes.

   

  3. Monitoring and reporting Prepare and issue regular project reports in accordance with donor guidelines for reporting. Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality). Maintain diaries and progress reports as required by UNOPS standard procedures. Identify and anticipates in a timely manner, potential risks and issues specific to delivery forecasts, and advises mitigating measures to the Head of Programme. Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP system as required. Perform routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks. Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects” life-cycles, and track progress, or otherwise, against su… [truncated] | COMPETENCIES: Education/Experience/Language requirements Education/Experience/Language requirements Education/Experience/Language requirements Education: A Master’s Degree in Proj… Education: A Master’s Degree in Proj…   Education: A Master’s Degree in Project Management, Business Administration or related field (e.g. International Relations). Certification: PRINCE2 Practitioner Certification is highly desirable. MSP certification (Foundation and/or Practitioner) is an advantage. Experience: A minimum of least 5 years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects. Previous experience of working within a PMO environment is an advantage. Detailed knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools, is asset, Strong experience with data analysis, management reporting and project management tools and information management systems. A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above. Language Requirements: Full working knowledge of English is essential. Fluency in one or more additional official UN languages is an advantage.     Education: A Master’s Degree in Project Management, Business Administration or related field (e.g. International Relations). Certification: PRINCE2 Practitioner Certification is highly desirable. MSP certification (Foundation and/or Practitioner) is an advantage. Experience: A minimum of least 5 years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects. Previous experience of working within a PMO environment is an advantage. Detailed knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools, is asset, Strong experience with data analysis, management reporting and project management tools and information management systems. A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above. Language Requirements: Full working knowledge of English is essential. Fluency in one or more additional official UN languages is an advantage.   Education: A Master’s Degree in Project Management, Business Administration or related field (e.g. International Relations). Certification: PRINCE2 Practitioner Certification is highly desirable. MSP certification (Foundation and/or Practitioner) is an advantage. Experience: A minimum of least 5 years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects. Previous experience of working within a PMO environment is an advantage. Detailed knowledge of UNOPS’ project management tools, UNOPS financial and… [truncated] | CONTRACT: Competencies Competencies Competencies Develops and implements sustainable business strategies, thinks long term and ex… Develops and implements sustainable business strategies, thinks long term and ex…   Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feeling… [truncated]