JOB DESCRIPTION

** This is a local post for Nationals of the Republic of Korea**

BACKGROUND:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

As the lead UN entity on gender equality and secretariat of the UN Commission on the Status of Women, we shift laws, institutions, social behaviours and services to close the gender gap and build an equal world for all women and girls. Our partnerships with governments, women’s movements and the private sector coupled with our coordination of the broader United Nations translate progress into lasting changes. We make strides forward for women and girls in four areas: leadership, economic empowerment, freedom from violence, and women, peace and security as well as humanitarian action. UN Women keeps the rights of women and girls at the centre of global progress – always, everywhere. Because gender equality is not just what we do. It is who we are.

Established by UN Women in 2021 with the support of the Ministry of Gender Equality and Family (MOGEF) of the Republic of Korea, the UN Women Knowledge and Partnerships Centre in the Republic of Korea is dedicated to supporting traditional and non-traditional stakeholders in realizing commitments to gender equality, women’s empowerment, and the rights of women and girls through (i) gender capacity-building training programmes, (ii) research and support for production and use of gender data, and (iii) network building, partnership cultivation and advocacy as a leading gender training and knowledge hub in Asia and beyond. The Centre embraces innovation, including as it relates to new technologies and partnerships, to increase the breadth and impacts of its work, aligning with the 2030 Agenda for Sustainable Development, Pact for the Future and the on-going regional and global dialogue on Beijing+30 and its transformative promise to leave no one behind. Prioritisation is given to supporting at the regional and global level: enhanced knowledge, responses and strategies on transforming care systems as a cornerstone of women’s overall empowerment; strengthened knowledge, policies and tools to end technology-facilitated gender-based violence; and increased emphasis on advancing multistakeholder partnerships for gender equality and women’s empowerment.

DESCRIPTION OF RESPONSIBILITIES/SCOPE OF WORK

Reporting to the Gender Training Specialist with a dotted line report to the Finance and Admin Associate, the Consultant will work with and provide support to the members of the Programme Team in the development and implementation of the work of the Centre. The scope of work includes the following:

Event Management Support 

• Assist in planning, organizing, and executing events, workshops, conferences, and training sessions.
• Coordinate logistical arrangements for events including venue booking, catering, audio-visual equipment, and materials preparation.
• Handle travel arrangements and accommodations for participants, including booking flights, hotels, and local transportation.
• Prepare travel allowances and ensure timely disbursement to participants and follow-up on travel claims and process necessary reimbursement timely.
• Maintain accurate records of all event-related expenses and provide regular financial reports.
• Support the development of event agendas, briefing notes, and participant lists.
• Pre-procurement tasks including preparation of procurement plans and documentation, canvassing and request for quotations.
• Post-procurement tasks including tracking contract deliverables, processing payments, and contract amendments/extensions.

Programme and Administrative Support 

• Maintain and organize up-to-date hard and electronic files for easy access and retrieval, including for audit preparations. Ensure safekeeping of confidential materials.
• Assist in reviewing and preparing documentation on the procurement of goods and services and support contract tracking.
• Create requisitions in Quantum for receipt of goods and services, including making budget checks for requisitions, POs, and vouchers.
• Provide support in monitoring contracts with individuals and partners as needed.
• Perform other logistical and administrative duties as required.

EXPECTED OUTPUTS 

Provide a monthly summary report or tracking sheet on:

• Detailed event planning timeline and checklist, including tasks and responsible persons.
• Venue booking confirmation, catering arrangements documentation, and list of audio-visual equipment needed.
• Comprehensive travel itinerary for each participant, including flight and hotel booking confirmations.
• Summary of travel allowances disbursed and a tracking sheet of travel claims and reimbursements.
• Finalized event agenda, logistics notes, and participant list.
• Procurement plan and documentation, including procurement status.
• Tracking sheet of contract deliverables, payment processing status, and contract amendments/extensions.
• Reviewed and prepared procurement documentation and contract tracking sheet.
• Created requisitions and performed budget checks.
• Log of additional tasks performed.

CONSULTANT”S WORKPLACE AND OFFICIAL TRAVEL

This is a home-based consultancy. As part of the official duty of this consultancy, the consultant may be expected to travel, which will be processed by UN Women, following the duty travel policy.

SCHEDULE OF PAYMENTS

A monthly rate will be paid upon submission of outputs with an approval of the supervisor.

COMPETENCIES:

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good knowledge of programme and project management;
• Ability to administer and execute administrative processes and transactions;
• Strong financial and budgeting skills;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong IT skills.

REQUIRED QUALIFICATIONS

Education and Certification:

• Completion of secondary education is required.
• Bachelor’s degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline is an asset.

Experience:

• At least 5 years of relevant administrative or programme/project support experience in international or national organizations/agencies;
• Experience in coordination and organization of trainings of trainers, workshops, or other trainings is required;
• Experience in using ERP system, e.g. Atlas or Quantum is required;
• Demonstrated track record of producing high quality documentation reports and safekeeping project documents relevant for donor reporting;
• Experience on identification of possible suppliers, canvassing and requesting for quotations, and organizing logistical and financial documentation is an asset;
• Experience working with UN agencies or other international organizations is an advantage

Language skills:

• Proficiency in both English and Korean

STATEMENTS :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women”s empowerment.

DIVERSITY AND INCLUSION:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.