JOB DESCRIPTION

Key Responsibilities

Core Functions / Responsibilities

1. Support the coordination, implementation and monitoring of administrative, financial, and operational of protection programming responses (Gender Based Violence, Child Protection, Trafficking in persons, Mental health and psychosocial support), in in accordance with the IOM protection strategy and priorities
2. Under the guidance of the Protection Coordinator, support the assurance that activities are conducted in line with donor requirements and project documents, and that reporting requirements are produced in a timely and to high quality.
3. Execute PRISM/WAVE administrative tasks when required;
4. Follow up on all administrative matters related to Protection activities; support budget monitoring; ensure timely procurement of goods and adequate use of resources
5. Support the promotion of protection cross-cutting issues (including GBV, PSEA) so that they are consistently integrated across all protection training models, tools and reporting. According to needs, work with cluster/thematic working groups, as well with other IOM programmatic units, to ensure a functioning referrals system and standard operating systems are in place.
6. Support with text editing, proofreading and translation to ensure quality of IOM products and materials;
7. Provide qualified listening and confidential interviews to forcibly returned Brazilians for protection needs assessment.
9. Support protection case management jointly with representatives of corresponding public entities.
10. Identify cases of Brazilians with expired, missing, lost documents and provide technical support for documentary regularization.
11. Identify unaccompanied and separated children (UASC) and refer to child protection authorities, supporting reunification with primary caregivers or other family members.
12. Provide administrative assistance to the Protection Team of the Project (identify and track follow-up actions; administrative and procurement actions as required);
13. Assist in performing various assignments, by planning, organizing, managing logistics, and facilitating different events and activities in their administrative and organizational aspects;
14. Perform other work-related tasks, as required.

Required Qualifications

Education

• High school diploma with a minimum of six (4) years of relevant professional experience;
• University degree in administration, social sciences, economics, law, public policy, health or a related field from an accredited academic institution with a minimum of two (2) years of experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Demonstrated experience in protection activities, case management, and working with vulnerable populations;
• Experience in liaising with Brazilian Government agencies, national/international institutions, United Nations Agencies and nongovernmental organizations;
• Experience working with social protection and health system in Brazil;
• Experience with government, civil society, UN, or private sector actors;
• Experience with operational systems;
• Experience with event organization;
• Experience in migration and refuge, in either public or private sector, international organizations or civil society.

Skills

• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Computer literacy, especially Microsoft Word, PowerPoint and Excel.

Languages

• Required: Portuguese (advanced); English (advanced);
• Advantageous: Spanish (advanced)

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies