JOB DESCRIPTION

Call for Applications: EMSA/AD/2025/11 – Reserve List for an Officer – Integrated Maritime Traffic Services

Post:	EMSA/AD/2025/11 – Reserve List for an Officer – Integrated Maritime Traffic Services
Directorate/Unit:	Reserve list to be used by various departments
Type of post:	Temporary agent post
Grade:	AD5
Location:	Lisbon
Closing date for applications:	7 October 2025

The selection of candidates will follow the EMSA Staff Recruitment Procedure.
Candidates must apply for this post via the EMSA website http://www.emsa.europa.eu – vacancies.
Please note that to make an EMSA on-line application you will need to create your EMSA profile
using a valid e-mail address and a password.

1. Background

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA)  originated in the late 1990’s along with a number of other important European maritime safety initiatives. EMSA was set up as the decentralised agency that would provide a major source of support to the European Commission and the Member States in the field of maritime safety, security and prevention of pollution from ships. The Agency was established by Regulation (EC) No 1406/2002 and subsequent amendments have refined and enlarged its mandate to cover among other measures, the efficiency of maritime transport.

2. Tasks of the agency

The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.

The Agency also contributes to the overall efficiency of maritime traffic and maritime transport and supports European cooperation on coastguard functions.

EMSA’s activities can be broadly described as:

• providing technical and scientific assistance to the Member States and the European Commission in the proper development and implementation of EU legislation on maritime safety, security, prevention of pollution by ships and maritime transport administrative simplification;
• monitoring the implementation of EU legislation through visits and inspections;
• improving cooperation with and between Member States;
• building capacity of national competent authorities;
• providing operational assistance, including developing, managing and maintaining maritime services related to ships, ship monitoring and enforcement;
• carrying out operational preparedness, detection and response tasks with respect to pollution caused by ships and marine pollution by oil and gas installations;
• at the request of the European Commission, providing technical operational assistance to non-EU countries around relevant sea basins.

3. Reserve list to be used by various departments

Depending on the Agency’s needs and the qualifications and profiles of the applicants, the successful candidates could be offered employment in a determined unit within one of the departments.

4. Functions and duties

The Officer – Integrated Maritime Traffic Services will be responsible for the following tasks:

• Assisting the Commission and Member States in the implementation of the EMSWe Regulation (EU) 2019/1239;
• Supporting the design, development, maintenance and operations of maritime digital solutions related to the EMSWe Regulation;
• Preparing and reviewing technical and functional requirements related to maritime digital solutions;
• Managing and supporting the testing and validation of maritime digital solutions ensuring correct and complete implementation of operational and regulatory requirements;
• Procurement duties – planning, monitoring and execution of procurement for assigned maritime digital solutions and related services and participation in procurement activities;
• Contract Management duties – Liaising with external IT service providers, ensuring the timely provision of deliverables/services in line with the specifications, contract and project plan;
• Providing ongoing support for the operation of EMSWe digital services, including coordination of related helpdesk activities to ensure efficient resolution of user issues and service continuity;
• Offering guidance and technical support to EU Member States in the development of their Maritime National Single Windows (MNSWs), particularly regarding their integration with EMSWe IT systems, including the execution of commissioning tests and evaluation of data quality;
• Developing technical studies, system design documents, data models, user manuals, guidelines, and other relevant documentation to support the effective use and understanding of EMSWe IT systems;
• Participating in and where appropriate, coordinating working groups and expert meetings related to the EMSWe IT systems, fostering collaboration and knowledge exchange among stakeholders.

5. Eligibility and Selection Criteria

A. ELIGIBILITY CRITERIA

A.1 Education and experience

• A level of education which corresponds to completed university studies attested by a
  diploma when the normal period of university education is four years or more, or; A level
  of education which corresponds to completed university studies attested by a diploma
  and appropriate professional experience of at least one year when the normal period of
  university education is at least three years.

It should be noted that due to the withdrawal of the United Kingdom from the European Union on the 31/01/2020, candidates from the United Kingdom
who do not hold the nationality of another European Union Member State, are not eligible.

Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities
in the EU Member States will be taken into consideration. Please note, that degrees awarded by the United Kingdom up to 31/12/2020 are
considered as valid.

A.2 Language skills

• The main working language in the field of maritime safety is English. Candidates must
  therefore have a very good command of oral English as well as in writing with a satisfactory knowledge of at least one other official
  language of the European Union to the extent necessary for the performance of the above-mentioned duties.

B. SELECTION CRITERIA

B.1. Essential

• A university degree (or equivalent qualification) in a relevant field such as Information Technology, engineering or maritime studies;
• At least three years of proven professional experience in implementing national, European, or international legislation related to the development of digital services;
• At least one year of proven experience in managing or supporting the lifecycle of IT systems or platforms, including drafting business requirements and technical specifications for the design, testing, deployment and maintenance of IT solutions.

B.2. Advantageous

• Proven experience working with Maritime Single Windows (MSW), Port Community Systems (PCS), Cargo Community Systems (CCS), or customs import/export systems;
• Professional experience in managing relationships with external contractors or service providers, with a focus on monitoring deliverables against predefined technical and quality standards;
• Proven experience in project management methodologies such as PMBOK, Six Sigma, or PRINCE2;
• Familiarity with IT service management standards and procedures, particularly ITIL;
• Experience with public sector procurement processes, especially knowledge of European Commission rules on public procurement and their practical implementation.

Applicants must meet the required eligibility criteria concerning the required educational qualifications and years of experience, as well as
the essential criteria by the deadline for this call for applications.

The advantageous criteria will be considered by the Selection Board depending on the number of applicants meeting the essential criteria.

Supplementary requirements (soft skills):

• Excellent analytical and problem-solving skills;
• Effective listening skills;
• Excellent communication, presentation and reporting skills both oral and written;
• Be able to work under pressure.

6. General conditions

In order to be eligible the candidate must:

• Be a national of one of the Member States of the European Union or of Iceland or Norway;
• Be entitled to his/her full rights as a citizen;
• Have fulfilled the obligations imposed on him/her by the laws concerning military service;
• Meet the character requirements for the duties involved; and
• Be physically fit to perform the duties linked to the post.

It should be noted that due to the withdrawal of the United Kingdom from the European Union on the 31/01/2020, candidates from the United Kingdom who do not hold the nationality of another European Union Member State, are not eligible for calls for applications at EMSA due to the fact that they do not fulfil the requirements of Article 12.2 of the Conditions of Employment of Other Servants, namely, that they do not hold the nationality of a EU Member State.