JOB DESCRIPTION

DEADLINE FOR APPLICATIONS

7 October 2025-23:59-GMT Greenwich Mean Time (Bissau)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP”s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Management Services Associate
TYPE OF CONTRACT AND GRADE: Special Service Agreement level 6 (SSA6)
UNIT/DIVISION: Finance, Management Services Division (Administration) and Information Technology (IT)
DUTY STATION (City, Country): Bissau, Guinea-Bissau
DURATION: 8 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP”s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
Guinea-Bissau is a low-income country facing major development challenges, including political instability, overreliance on cashew production, and vulnerability to climate change, which have led to widespread food insecurity and malnutrition—especially among vulnerable groups like children, rural women, and people with health conditions.
To address these issues, the government launched the “Hora Tchiga” strategy focusing on developing human capital through investments in health, education, and infrastructure. The World Food Programme (WFP) supports this effort with crisis response, nutrition, school feeding, support for smallholder farmers, institutional capacity building, and social protection.
The 2023–2027 Country Strategic Plan of WFP Guinea-Bissau outlines four main outcomes:
1. Ensure food and nutrition needs are met during and after crises.
2. Improve diets and access to services for vulnerable groups.
3. Build resilience in rural communities, especially for women and youth.
4. Strengthen the national social protection system.
All efforts will include gender-sensitive and disability-inclusive approaches, with nutrition and climate adaptation integrated across all interventions. We operate in the Autonomous Sector of Bissau and in all 8 regions of the country.

This position is located in the WFP Guinea-Bissau Country Office. The Management Services Associate will report to the Finance and Administration Officer and is responsible for coordinating and delivering client-focused, cost-effective services in the areas of premises management, fleet operations, asset management, customs services, fuel and consumables management, and supplier/service provider coordination. The incumbent is expected to demonstrate initiative, sound judgment, and the ability to work independently and collaboratively across functions.

JOB PURPOSE:
To provide specialized support and coordinate the delivery of high-quality services across the Management Services portfolio, contributing to operational efficiency, compliance, and continuous improvement.

ACCOUNTABILITIES/RESPONSIBILITIES:
Premises Management
• Oversee the daily operations and maintenance of the WFP-rented facility in Bissau, which hosts other UN agencies.
• Coordinate tenancy agreements, space allocation, and service provision.
• Liaise with hosted agencies and service providers to resolve operational issues.
• Monitor service contracts, utilities, and maintenance schedules.

Fleet Management
• Manage WFP’s vehicle fleet, including scheduling, maintenance, fuel consumption, and driver supervision.
• Ensure accurate vehicle usage logs and compliance with fleet policies.
• Coordinate procurement and disposal of vehicles.

Asset Management
• Maintain inventory of WFP assets, ensuring tagging, tracking, and disposal.
• Conduct regular physical verification and reconcile discrepancies.
• Support asset-related transactions and reporting.

Customs Services
• Coordinate customs clearance for WFP shipments.
• Liaise with customs authorities and logistics partners.

Fuel and Consumables Management
• Monitor fuel stock levels and ensure timely replenishment.
• Manage inventory of office and operational consumables.

Supplier and Service Provider Management
• Support selection, onboarding, and performance monitoring.
• Process payments and ensure timely invoice settlement.
• Maintain records of contracts and service agreements.

General Administrative and Technical Support
• Coordinate administrative and technical support to ensure efficient and high-quality service delivery.
• Monitor resource needs and assist in identifying new requirements.
• Collate and analyse data to prepare and consolidate reports.
• Monitor and process actions related to procurement, finance, HR, and other areas in corporate systems.
• Review and recommend improvements to procedures.
• Resolve complex queries efficiently.
• Utilise digital tools and adopt new technologies.
• Participate in inter-agency initiatives under UN Reform.
• Liaise with other functions and third-party contractors.
• Provide advice and support to junior staff.
• Deliver training and guidance on Management Services policies and systems.
• Contribute to emergency preparedness and response.
• Act as travel focal point alternate
• Perform any other task as required/requested

QUALIFICATIONS & EXPERIENCE REQUIRED:
Experience: At least 5–7 years of progressively responsible experience in administration, logistics, or facilities management, ideally within the UN system or similar international organizations.

Education:
A post-secondary certificate in the related functional area with additional years of work experience.First university degree in administration, business administration, logistics, or related field. A master”s degree in the same fields is an advantage.

Languages required: Fluency in Portuguese, English or French (Level C).
Knowledge & Skills:
• Strong organizational and coordination skills
• Proficiency in MS Office and ERP systems (e.g., WINGS/SAP)
• Ability to work independently and manage multiple priorities
• Excellent interpersonal and communication skills
WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements