JOB DESCRIPTION

Job Summary

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Key Responsibilities

1. Assist the Project Officer in the coordination, implementation, monitoring and timely reporting of programme activities and deliverables to support smooth project implementation and close adherence to the programme”s work plan.
2. Complete the required administrative forms in a timely manner in order to facilitate the implementation of programme activities in accordance with the programme”s work plan.
3. Assist in monitoring grants implementation including adherence to reporting deadlines and payment schedules, assist in the review of narrative and financial reports with the Programme Coordinator, the Project Officer and the Resource Management Unit to ensure timely and efficient payment to awardees.
4. In coordination with the Project Officer, provide direct assistance to grantees and regularly coordinate with beneficiaries. Maintain timely communication and coordination with all beneficiaries, including those with limited access to internet.
5. In coordination with the Project Officer, assist in rolling out capacity building and networking activities for grantees and other beneficiaries.
6. Update small grants tracking tools for better knowledge management on small grants awards and management processes.
7. Liaise with government counterparts, entrepreneurs’ community leaders, and partner organizations in order to support project implementation and expansion.
9. Assist in the appropriate branding of key products and events with IOM and donor logos in order to increase awareness of programs implemented by IOM and funded by the donor.
10. Draft regular monthly reports on project activities to the Programme Manager.
11. Strictly adhere with IOM”s policies and procedures including prevention of sexual exploitation and abuse and promotion of a respectful work environment in order to contribute to a healthy workplace.
12. Participate in staff development and training processes.
13. Travel as necessary in order to participate in monitoring visits and for training purposes at the request and approval of the Programme Manager.
14. Other duties as may be required for this position.

Required Qualifications

Education

• University degree preferably in business administration, social science or any related field with three years of professional work experience; and/or
• High school diploma with five years with relevant work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in community projects and/or community outreach
• Strong understanding of climate change related issues across FSM.
• Strong knowledge of government and non-government organizations, as well as UN and embassies, operating across FSM.
• Previous relevant experience in international organization or development organizations would be an advantage.
• Experience in writing reports and filing documents is desirable.
• Experience working with local vendors and procurement processes is highly desirable.

Skills

• Understanding of local community development, trends, cultural practices traditions in an island setting
• Skills in communication and people management
• Excellent planning and organizational skills with ability to prioritize multiple tasks and meet deadlines required.
• Good interpersonal skills, diligence, open mindedness and dedication.

Languages

• For all applicants, fluency in English is required (oral and written).
• Working knowledge of any other Micronesian languages.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies