JOB DESCRIPTION

View Vacancy – Accommodation & Facilities Manager (RUS25.330)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Estates

Job Description (Roles and Responsibilities)

Who are we?

The British Embassy in Moscow is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for an Accommodation & Facilities Manager.

Main purpose of job:

The successful candidate will play a pivotal role within the multi-disciplinary Estates & Facilities Management services team, overseeing the UK Embassy’s accommodation portfolio in Moscow and Ekaterinburg. This position involves direct line management of an experienced operational team and working closely with colleagues across technical, plumbing, electrical, engineering, corporate services disciplines, ensuring cohesive teamwork and high-quality service delivery. The candidate will manage and coordinate estates related projects, from refurbishment to compliance upgrades, ensuring all accommodation and office facilities meet FCDO standards and health & safety regulations. Strong project management skills will be essential to plan, execute and monitor works efficiently, while maintaining close collaboration with internal stakeholders and external contractors.

The Accommodation & Facilities manager will be responsible for delivering high-quality property and facilities services to support UK-Based colleagues accommodation needs and to the wider Embassy community. The role requires strong organisational, financial and interpersonal skills, with a focus on proactive problem-solving and stakeholder engagement.

Roles & Responsibilities:

• Reporting to the Head of Estates and Facilities Management Services, you will manage the maintenance of a high volume of residential apartments across two compounds, maintaining an excellent standard of customer service.
• Lead on health & safety for the Russia Network, provide Secretariate duties for the Health & Safety and Fire committees, complete the mandatory (provided) Managing Safely course with the Institution of Occupational Safety & Health (IOSH).
• Undertake regular “Hazard Spotting” checks on both compounds and at least once per annum (as part of the Planned Preventative Maintenance checks on all residential properties, recording any near misses on the EVOTIX system and ensuring the Estates Team, act on any fire, H&S recommendations.
• Source, lease, prepare and furnish residential apartments for UK-based colleagues, ensuring suitability in accordance with FCDO guidance.
• Maintain accurate records of property management activities, including inventories, where necessary liaise with landlords, local authorities and external contractors to ensure service delivery.
• Oversee reactive tasks and ensure timely resolutions to planned maintenance and emergency works/repairs, including urgent repairs required by two office floors occupied by the Embassy of Canada.
• Manage the team of six labourers (S1 band), ensuring work schedules are accurate, including cover for both the Embassy and Residence compounds, especially during the winter for snow clearing and arranging overtime payments as appropriate. Encouraging suitable learning & development.
• Manage external properties rental payments via the FCDO Planon platform (training will be provided).
• Manage assigned procurement tasks as part of assigned facilities related projects and upgrades. Ensuring compliance with Procurement rules and regulations and working closely with the regional financial hub.
• Deputising for the Head of Estates & Facilities Management Services, providing leave cover and management oversight of Embassy contractor services such as cleaning, canteen catering, water supply and gardening, and managing the facilities and utilities local budgets allocation circa £1.58 M per annum, ensuring value for money.
• Support Post crisis response operations (as part of the logistics team) and undertake other duties as required by the Head of Estates & Facilities Management Services or the Director Corporate Services & Estates.

Essential qualifications, skills and experience

Our Ideal Candidate shows:

• Full professional proficiency in Russian and English (written and spoken, minimum of C1 level for CEFR framework*);
• Proven contract management experience;
• Demonstrated team leadership and management experience;
• Background in customer-facing roles and delivering high-quality customer service;
• Experience working in an office-based environment within the last 5 years;
• Logical and systematic approach to problem solving;
• Ability to handle multiple tasks effectively;
• Capable of working both independently and as part of a team;
• Well-organised, with strong attention to detail and task follow-through;
• Excellent communication skills with staff and service providers;
• Strong interpersonal and written communication skills;
• Self-motivated with a drive for innovative solutions;
• Proficient in Microsoft Outlook, Word, and Excel.

Desirable qualifications, skills and experience

Nice to have:

• Health and safety experience within the last 2 years;
• Previous experience working in a foreign diplomatic mission or an international organisation;
• Previous experience in a project delivery role.

Required behaviours

Communicating and Influencing, Leadership, Managing a Quality Service, Working Together

Application deadline

19 October 2025

Grade

Executive Officer (EO)

Type of Position

Full-time, Permanent

Working hours per week

35

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Russia

Location (City)

Moscow

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

RUB

Salary

148,696 (gross)

Type of Salary

monthly

Start Date

5 January 2025

Other benefits and conditions of employment

This is a full-time and permanent contract of 5 working days, 35 hours net per week.

The monthly salary for this position is RUB 148,696 gross, EO level, paid 13 times a year.

The successful candidate will be subject to professional background check and security clearance.

All applicants should have a pre-existing legal status to live and work in Russia. The British Embassy does not facilitate/sponsor visa applications and work permits.

Staff recruited locally by the British Embassy in Russia is subject to Terms and Conditions of Service according to local Russian employment law.

We also offer:

• An interesting and varied job in an open, modern management culture;
• Performance related pay scheme;
• Comprehensive learning and development opportunities;
• Excellent working environment in central location with on-site facilities including cafeteria, bar, gym, tennis court, squash court and swimming pool;
• Private medical cover including dentistry.

Note:

Your employment contract will be with the Federal State Unitary Enterprise “Main Production and Commercial Department for the Service of the Diplomatic Corps under the Ministry of Foreign Affairs of the Russian Federation”. Represented by company “Inpredkadry” GlavUpDK.

All services for this job role will be at the offices of the British Embassy Moscow located at 10 Smolenskaya Naberezhnaya, Moscow.

Additional information

Please be advised that the Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference.

Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

*Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarise information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements