JOB DESCRIPTION

Job title: Administrative Agent – to the Head of Regional Representation

Domain: COMMUNICATION and PUBLICATION

Where: European Commission Regional Representation in Barcelona

Function Group: FG II

Contract Type: 3a

Express your interest until: 21.10.2025 – 12.00 (noon, Brussels time)

WE ARE

The Directorate-General of Communication in Member States oversees services targeting national audiences. This includes the European Commission Representations in the Member States. The Representation of the European Commission in Spain has the mandate to:

Support the President and the whole Commission in their interaction with Spain.

Promote permanent political dialogue with the national, regional and local authorities, parliaments, social partners, other stakeholders, academia and civil society. The Representation prepares and supports visits by Members of the College and by senior officials of the Commission and, as appropriate, of the European External Action Service.

Act as the Commission’s voice in Spain and communicate about the EU to media and on social media, maintaining direct contacts with national, regional and local media and offering press and media services to them.

Engage with citizens, academia, civil society, social partners and other stakeholders, and organise outreach activities about EU priorities policies, programmes and projects on the ground.

Provide country knowledge, analysis and advice on the political, economic and social developments in Spain to the President and the Commission with a view to informing EU policy making and political communication.

WE PROPOSE

The Regional Representation in Barcelona is seeking to hire a dedicated Contract Agent FGII to fill the role of Administrative Agent to the Head of Regional Representation and join a dynamic multicultural team. This crucial position is designed to ensure the seamless operation of the Representation through a variety of tasks. The successful candidate will provide support to and manage the agenda of the Head of Representation, take care of general administrative assignments, and contribute to smooth internal and external communications for – and visibility of – the Regional Representation. Responsibilities include organizing work trips, agendas and meetings, dealing with protocol teams for high-level visits, engaging with a host of external stakeholders, helping prepare briefs and meetings and assisting in the coordination of a small team, monitoring its effective delivery, managing the functional mailbox of the Representation and helping with document management, human resources, budget implementation and contract management as needed.

WE LOOK FOR

We are looking for a skilled and proactive individual to fill the role of Administrative Agent to the Head of Regional Representation in Barcelona.

The ideal profile for the job includes:

Education and Experience: At least 3 years of job-related experience in operational and administrative support and resources, along with a solid understanding of information and document management.

Languages: Proficiency in Spanish (C1) and working knowledge of English and French (B1). Some knowledge of Catalan could be a plus.

Skills: Strong capabilities in IT tools for office automation (Excel, Outlook, Word) and IT systems specific to the European Commission.

Competencies: A candidate who excels in multi-tasking, organisational, analysing and problem-solving, possesses good communication skills. Plus, the ability to work autonomously and proactively. A service-oriented colleague who knows how to prioritize tasks, and collaborate within a small international team.

A general knowledge of the European Commission.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: CAST Permanent. Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:1. your CV 2. completed application form. Please send these documents by the publication deadline to [email protected] indicating the call for interest reference 290250 in the subject.

No applications will be accepted after the publication deadline.