JOB DESCRIPTION

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Strategic and Annual Planning and Budget Development

• Work with budget holders to ensure that full cost program/project budgets and procurement plans are aligned with Integrated Programming Framework standard outcomes/output, procurement standards, WVI Finance Policies, WVDF local policies, SO approved commitments, and Grant/donor regulations
• Ensure that appropriate tools are used in budget submission such as Horizon/iMPAQ, PBAS, Sunsystems
• Provide orientation to Program Managers/ Project team on next FY budget portfolio including appropriate codes
• Post the approved budgets to PowerApps for uploading/posting by SSC in Sunsystem and ensure these are updated based on changes in PBAS
• Respond to queries from NO and SSC on issues related to budget entries in Sunsystems
• Work with project manager of a PNS/G project in the preparation of budget requests for NCE or next project phase.
• Prepare and submit quarterly cash forecast and monthly cash needs to Finance Manager.
• Present budget analysis during donor”s call, respond and facilitate resolution with Program Manager and relevant stakeholders from NO on any inquiries or budget issues raised by the donor. Works closely with GAM and ensures that grant end dates are updated in Horizon/iMPAQ

Operational Management, Reporting of Programs and Projects & Donor Compliance

· Work closely with project manager as well as with other finance officers on donor compliance issues and procedures, advice on possible disallowed costs and budget amendment(s).

· Closely monitor grant and PNS spending and initiate budget revision and/or no cost extension as appropriate for grants in close coordination with Project Manager and implementation team

· Review SSC, GL or AP Reports on Accounts Payable and General Ledger transactions and provide timely confirmation, feedback & resolution of issues as necessary

· Provide updated payroll & severance charges & accrual confirmation to NO Payroll Officer.

· Performs monthly and updated account reconciliation and coordinate with GL on account allocation of related balance sheet items for the project.

· Attend donor’s call meeting and regularly communicate grants financial management practices and updates to colleagues in programme, finance departments, GAM and SO. Provide timely response to Donor/SO queries as necessary.

· Prepare monthly updated project finance health tracker. Determine trends in financial activity and operations. Provide practical solutions to issues, gaps and challenges.

· Assist as needed in negotiating budget changes with donors and SO.

· Ensure variances to budget are within approved ranges.

· Prepare and submit Donor’s Reports to Finance Manager and Program Manager in donor required format on a timely basis.

· Conduct regular discussion on variance analysis and action planning based on the financial report.

· Post semi-annual and year end CCLR and Donor Reports with variance analysis in the FFR Grants database on a timely basis

· Work closely with other Finance teams on monthly and/or year-end compliance, reporting, exchange rate, projections and other finance related issues.

· Participate and provide financial analysis relevant to the midterm and end of project evaluation phase.

Financial Risk Management and Controls

• Financial Reviews
• Perform financial review & approvals of purchase requests in Coupa & WVIS ensuring available budget, proper charging of transaction and applicable taxes are applied
• Conduct regular financial review of transactions including CAL allocations as necessary and ensure accuracy of allocation of expenses to the project.
• Conduct post audit review on Concur transactions as necessary. Close coordination and resolution with Finance and Accounting Specialist for any concerns raised
• Perform and ensure compliance of project close out checklist in coordination with Finance Manager.
• Facilitate monthly LDR recon and ensure recon items are properly address to Operation, Payroll Officer and Finance Manager for resolution of issues.
• Perform 100% transaction review for financial partners on a monthly basis. Compliance issues & internal control weakness are timely communicated to partners for resolution.
• Timely posting of the status of audit implementation in the database.
• Prepare and escalate financial incident reports as necessary.
• Perform call verification to beneficiaries of cash transfers.
• undefined
• Continuous capacity building to business partners
• Orient and regular feedback to the Project team and other relevant departments on finance codes, procedures and policies

• Risk Register & Audit
  • Implement the updated Programme Finance Risk Register. Provide feedback as to its applicability to area context
  • Respond to audit queries as required during project audit.
  • Regular monitoring and reporting to Finance Manager on the result of project latest financial audit findings
  • Finance in Emergencies and/or Fragile Context
  • Conduct field assessment and recommend internal control procedures in the application of finance in an emergency response context.
  • Provide assessment / readiness report checklist for the implementation of cash based programming
  • Orient teams on approved financial waivers
  • Conduct visit to warehouses and work with Logistic department to secure reconciled inventory
  • Conduct on site quick orientation to locally hired project staff and response volunteers.
  • Facilitate project financial close-out
  • Comply to audit requirements for project close out. Escalate unresolved issues to response manager for immediate resolution

  Strategic Networking, Systems and Admin

  • Liaise with appropriate partner offices in resolving finance agenda to counterparts from SO-Finance, SSC or regional finance.
  • Build strong relationships with finance counterparts from other NO’s, Donors and external partners for continuous learning and knowledge sharing.
  • Ensure an open communication channel among business partners from various teams within the Field Office and/or NO PNS/G to resolve finance related conflicts and/or complete any initiative that enhances finance service delivery
  • Assist the Finance Manager in the development of guidelines to improve procedures in place for administering the project
  • Participate in the interim and annual review of performance with Finance Manager.
  • Participate in online finance trainings facilitated by NO, RO or GC.
  • Contribute to cost reduction systems and processes in the management of the project.
  • Ensure completeness of assigned financial files.
  • Assist the Finance Manager in the development of guidelines to improve procedures in place for administering the project

  Qualifications

  • Bachelor degree in Accounting
  • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls, taxation, business process development and analysis.
  • Good written and oral communication skills, English fluency
  • With basic knowledge on finance/procurement/admin systems employed by WVI (Sun6, Coupa, PBAS, Horizon , PowerApps, WVIS..etc)
  • With relevant experience in financial analysis and reporting specifically Sunsystems/ PMQA reporting
  • Self-motivated, capable of working with minimal supervision
  • Excellent interpersonal skills demonstrated ability to work as a member of a team.
  • Good organizational and time management skills
  • Good financial and analytical skills;
  • Coordination skills with various levels of business partners including community partners
  • Training and facilitation skills

  Applicant Types Accepted:

  Local Applicants Only