JOB DESCRIPTION

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

MAIN RESPONSIBILITIES

• Understand the operational requirements of the department and apply them in daily work.
• Ensure that an annual procurement plan is available for all Gemena programs and shared with the West Zone Supply Chain Coordination Unit within the required timeframe; the procurement plan is reviewed quarterly with Finance and Gemena Cluster managers, and updates the procurement plans.
• Notify and obtain approval from internal customers of changes to initial requests.
• Facilitate the timely resolution of issues that may impact the satisfaction of the needs of the applicant and communities.
• Identify alternative sources of supply for materials and services not subject to a contract
• Work with logistics to ensure the safe delivery and receipt of ordered materials
• Resolve conflicts with deliveries and suppliers
• Carry out the market evaluation and supplier prequalification process in accordance with established guidelines based on the established guidelines for the assigned categories.
• Manage the tender process, including baselines and price survey methodologies, in accordance with the approved framework for the assigned categories.
•  Accurately complete the master data management form (or contract/supplier register)
• Monitor and carry out the closing, renewal or re-tendering of contracts, as appropriate, for the products assigned to him.
• Ensure that contractual conditions and performance indicators are well understood by suppliers.
• Identify and resolve or escalate contract issues, both internally and externally.
• Analyze supplier performance based on customer feedback, information and other sources and coordinate with the supplier to improve it.
• Receive incoming purchase requests (action pending from buyer), verify that specifications are clear, organize a sourcing event if the required items are not already under contract, update the pull request with the actual record from the supplier and release the pull request for approval.
• Follow procurement policies and guidelines in supplier award decisions below the applicable threshold.
• Manage purchase order change requests in coordination with requesters, budget holders and suppliers
• Consolidates all documentation required for presentation to the finance department
• Provide support in designing business metrics to monitor SC Coordinator performance and alert management when the performance trigger is violated.
• Conduct Gemena program spend analysis to support strategic sourcing activities and supplier relationship management.
• Monitor and analyze procurement performance and savings achieved against target levels established for the Gemena program
•  Perform all procurement related tasks in accordance with approved procurement policies, processes and guidelines.
• Advise Gemena management regarding challenges/risks/impractical guidelines.
• Collect customer feedback regarding policies, processes and guidelines, and report to the West Zone Supply Chain Coordination for improvements or changes,
• Collect and collate useful data that can be used to improve the overall systems in place and communicate this information to the immediate supervisor
• Conduct supplier prequalification for all new suppliers and maintain records.
• Participate in the development of risk identification and assessment tools, registers and other tools, as well as the assessment of risks related to supply chain management and contractual risks for purchases of goods, works or services.
• Maintain proper filing and record keeping in accordance with guidelines established by management.
• Coordinate with requesters to close open purchase orders in a timely manner.
• Implementation of agreed audit recommendations in the procurement process

Education & Experience

• University degree in business administration, procurement or similar degree, or equivalent experience
• Experience: 3 years in Purchasing or Supply Chain
• Experience working with donor funds
• Minimum of 2 years of experience in a similar position

Knowledge; skills & abilities:

• Able to work with other denominations and in a multicultural professional context
• Innovation, proactivity and responsiveness.
• Technical skills and abilities
• Working knowledge of procurement services and practices is an added advantage.
• Good planning and organizational skills
• Ability to maintain an efficient work system
• Excellent computer skills
• Demonstrated supervisory ability
• Availability to respond to requests in the interest of beneficiary communities
• Ability to adapt to contexts and perform other additional tasks
• Have a sense of organization;
• Be committed to World Vision’s core capabilities and mission statement
• Demonstrate an exemplary lifestyle as perceived in the local context
• A Christian commitment through lifestyle, words, thoughts and testimony;
• Demonstrated commitment to the vision, mission and core values;
• Ability to work in a multicultural environment and committed to building good relationships with different groups

Applicant Types Accepted:

Local Applicants Only