Location:

Chisinau, Moldova
Salary:

$40,000 - $52,000 / YEAR
Job type:

FULL_TIME
Posted:

2 months ago
Category:

Human Resources
Deadline:

04/11/2025

JOB DESCRIPTION

Background:

Under the overall supervision of Chief, Fund Administration Unit, and in co-ordination with the Department of Human Resources in the Secretariat, the incumbent manages human resources administration, recruitment and training-related matters to all mission members (approx. 60 staff).

Tasks and Responsibilities

Human resources administration:

Advises mission members and interprets the OSCE Staff Regulations and Rules and ensures their correct and consistent application;

Supervises Administrative Assistant and Archives/Records Assistant;

Supervises IRMA HR data entry, administration of contracts, including Special Service Agreements (SSAs), maintenance of leave and overtime records as well as personnel files;

Ensures new employees are briefed on terms and conditions of appointment;

Reviews payroll data through the various IRMA HR payroll reports;

Verifies overtime records and confirms overtime report for the payroll;

Approves home leave entitlements;

Initiates Talent Management, Probationary Period and Step increment Reports;

Certifies on behalf of the OSCE, Provident Fund enrolment, changes of voluntary contributions and separation for the national staff;

Ensures adherence to the end-of-service clearance procedure for departing staff and checks whether all matters have been set prior to endorsing the clearance;

Analyses and proposes solutions in resolving HR issues, including related to performance and code of conduct, and suggests capacity-building actions (training of the staff, updating of the job description, reassignment or other relevant actions);

Issues internal guidelines and circulars related to HR procedures to expedite adherence to the OSCE Staff Regulations and Rules.

Post table and job descriptions:

In co-ordination with Programme Heads and/or DHoM and HoM, prepares or updates the Post Table and creates the Mission’s staffing costs using the position transaction in IRMA system;
Reports changes of post table such as re-title, upgrade, re-classification, new post, deletion of post, conversion to full/ half time;
Reviews and assists in improving the drafting of job descriptions (JDs) prepared by managers, compares them with organizational charts and other JDs;
Supervises filing system of national job descriptions in their personnel file; periodically reviews job descriptions for accuracy.

Recruitment:

Co-ordinates recruitment for international and national posts, consultancies and internship opportunities, ensuring that positions are filled on the basis of non-discrimination, gender equality and with the most suitable candidates;
Ensures timely and efficient filing of vacancies, ascertaining that the position vacancy is included in the Mission’s post table;
Approves the final draft of the vacancy notices for advertisement;
For international posts, assists Programme Heads and/or DHoM and HoM in drafting vacancy notices in accordance with REACT matrix;
Establishes a system for screening applications and screens applications, assessing the applicants’ qualifications in the light of the requirements of the post, educational background and previous employment history;
Attends interviews as ex-officio member of the selection board to ensure transparency and fairness of the selection process;
Compiles the interview board report and has it signed by the selection board;
Liaises on behalf of the Mission with the DHR/Secretariat on recruitment for international positions and on any recruitment action requiring exceptions or waivers.

Learning and development:

Prepares the Mission’s annual learning and development plan;
Supervises training schedules and implementation of the training plan;
Supervises in-house training courses for staff;
Manages the Mission’s induction programme.Performs other duties as required.

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: https://www.osce.org/mission-to-moldova

Necessary Qualifications

Secondary education supplemented by formal training in Human Resources Management, Public or Business Administration or a related field;

Minimum six years of professional experience in the field of human resources, preferably with an international organization;

Previous experience in supervision of staff or in people management;

Established experience in at least one of the following: personnel administration, job and organizational design, recruitment, training;

Computer literate with practical experience with Microsoft software packages;

Knowledge of an ERP system and experience in HR quality assurance would be an asset;

Ability to work with people of different nationalities, religious and cultural backgrounds;

Excellent written and verbal communication skills in English, Romanian and Russian language.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 935,16. OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered. This depends on factors such as relevant experience exceeding minimum requirements or higher previous remuneration. Any such request by a candidate must be reviewed and approved by the OSCE before the appointment.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information