JOB DESCRIPTION

Key Responsibilities

1. Provide administrative assistance to the Programme Support Unit (identify and track follow-up actions; administrative and procurement actions as required);
2. Support the operational and administrative aspects of ongoing projects, including use of PRIMA;
3. When requested, support the National Platform and GR5 Coordinator by facilitating and attending Platform meetings and other relevant agendas (sector meetings, ad hoc working groups, etc.). Ensure meeting minutes are prepared and disseminated to relevant staff;
4. Provide technical inputs and draft thematic reports and joint products such as situational reports, information management tools, materials, background papers, guidelines, strategies, and other documents.
5. Support knowledge management regarding the R4V Platform for R4V Brazil and GR5 by backstopping the collection, curation, peer review and upload of relevant content by different units to the R4V Brazil platform and SharePoint.
6. Support with text editing, proofreading and translation of R4V and GR5 materials and report, as requested, to ensure quality of products and materials.
7. Provide support to monitor the activities implemented by the sectors. Identify the challenges they face and provide support to enhance their capacity
9. In support to the IOM Institutional and Inter-agency Coordinator, and in close coordination with the UNHCR team, track the planning and the implementation of the RMRP in Brazil and GR5, maintaining close contact with national and regional sectors and working groups, as required.
10. Prepare and design the PowerPoint presentations, periodic reports, and other digital and printed documents necessary for meetings or external presentations of the R4V Platform and GR5.
11. Perform other work-related tasks, as required.

Required Qualifications

Education:

• High School diploma with at least 4 (four) years of relevant professional experience
• Bachelor’s degree in political or social sciences, International Relations, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with 2 (two) years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience:

• Experience in translation and revision of technical and business documents;
• Experience in technical writing, editing, and reporting;
• Experience with government, civil society, UN, or private sector actors;
• Experience with UN operational systems;
• Experience with knowledge management;
• Experience with operational and administrative project support;
• Experience in migration, in either public or private sector, international organizations or civil society.
• Experienced user of MS Office including working with databases.

Skills:

• Ability to support the development of project proposals and narrative reports, ensuring compliance with organizational and donor requirements;
• Strong organizational skills to manage follow-up actions, administrative, and procurement tasks;
• Attention to detail in editing, proofreading and ensuring the quality of written materials;
• Ability to assist in developing and delivering training materials for IOM staff on humanitarian systems, internal processes, and donor protocols;
• Ability to work closely with various units;
• Ability to identify and resolve issues related to project support and administration;
• Proactiveness in performing work-related tasks and supporting the team in various capacities as needed.

Languages:

• IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in Portuguese and English is required.

DESIRABLE

Working knowledge of Spanish is desirable.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges
• Courage: Demonstrates willingness to take a stand on issues of importance
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioral indicators (level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.